About the Senior Administrative Assistant Role at Robert Half

Robert Half is proud to partner with a leading organization in New York, New York, United States, to find an exceptional Senior Administrative Assistant. This long-term contract position offers a unique opportunity to provide high-level support to executive leaders in a dynamic, fast-paced environment. If you thrive on managing complex schedules, coordinating international travel, and ensuring seamless operations, this role is your chance to shine. With a focus on discretion, precision, and professionalism, you'll be the backbone of executive productivity, handling everything from expense reports via Concur to import/export documentation. Located in the heart of New York City, this position demands strong organizational prowess and the ability to juggle multiple priorities while maintaining impeccable business etiquette. Join Robert Half's network of top talent and elevate your administrative career in one of the world's most vibrant business hubs.

Why This Role Stands Out

In today's competitive job market, senior administrative roles like this one are highly sought after, especially in New York, NY. You'll gain exposure to Managing Directors, Directors, and Associates, building valuable connections while honing skills in tools like Slack, PowerPoint, and Concur. This isn't just a job—it's a gateway to long-term opportunities in executive support, with Robert Half's renowned reputation backing your professional growth.

Key Responsibilities

As a Senior Administrative Assistant, your impact will be felt across all levels of the organization. Here's what you'll do daily:

• Expert Calendar Management: Seamlessly coordinate complex schedules for multiple executives, resolving conflicts and optimizing time efficiency.
• Travel Mastery: Handle all aspects of travel bookings, from international flights and luxury accommodations to detailed itineraries, ensuring zero disruptions.
• Expense Precision: Utilize Concur software to prepare and process expense reports accurately and promptly, maintaining compliance and financial accuracy.
• Multi-Executive Support: Provide dedicated administrative assistance to Managing Directors, Directors, and Associates, anticipating needs proactively.
• Communication Excellence: Uphold superior business etiquette in all interactions, leveraging Slack for real-time internal collaboration and updates.
• Presentation Support: Create polished basic PowerPoint decks to support executive presentations and meetings.
• Meeting Facilitation: Organize conference calls and meetings, ensuring flawless execution from preparation to follow-up.
• Documentation Expertise: Manage import and export paperwork with meticulous attention to detail, minimizing errors in high-stakes processes.
• Operational Efficiency: Tackle ad-hoc administrative tasks to keep the team running smoothly in a detail-oriented setting.

Required Qualifications

To excel in this Senior Administrative Assistant position, you need a blend of experience, skills, and a proactive mindset. Robert Half seeks candidates who meet these criteria:

• 3+ years in a senior administrative or executive assistant role, ideally in finance or professional services.
• Advanced proficiency in Concur, Microsoft Office (especially Outlook and PowerPoint), and Slack.
• Exceptional organizational skills with a proven track record of managing multiple priorities under pressure.
• Impeccable attention to detail, particularly in expense reporting and documentation.
• Strong communication skills with polished business etiquette for high-level interactions.
• Discretion and confidentiality in handling sensitive executive information.
• Experience coordinating complex domestic and international travel.
• Familiarity with import/export processes is a plus.
• Bachelor's degree preferred; equivalent experience considered.

SEO keywords like 'Senior Administrative Assistant New York,' 'Executive Assistant jobs NYC,' and 'Concur expert roles' highlight the demand for your expertise in this market.

Why Join Us Through Robert Half?

Partnering with Robert Half means more than a contract—it's access to premier opportunities, competitive pay around $28.50/hour (equating to $55K-$65K annually), and a supportive ecosystem. Enjoy long-term stability, professional networking, and career advancement resources. Work in iconic New York, NY, amid skyscrapers and innovation, contributing to a team that values your precision and poise. Robert Half's legacy in staffing ensures you're placed where you can thrive, with potential for permanent roles. Apply now and transform administrative excellence into your career superpower. (Word count: 812)