About the Senior Administrative Assistant Role at Robert Half

Robert Half is seeking a highly skilled Senior Administrative Assistant to provide top-tier support to our executive team in Oakland, California. This critical full-time position is perfect for a seasoned professional who thrives in fast-paced environments and excels at keeping operations running smoothly. As a Sr. Administrative Assistant, you'll be the backbone of executive productivity, managing intricate schedules, coordinating complex travel, and handling sensitive communications with poise and precision. Located in the vibrant heart of Oakland, CA, this role offers the chance to work with industry leaders at Robert Half, a global leader in professional staffing and consulting services.

With a salary context starting at $27 per hour (approximately $56,160 annually based on full-time employment), this position is competitively positioned for the Oakland job market. If you're an administrative powerhouse with a knack for multitasking across time zones and mentoring teams, this Sr. Administrative Assistant job at Robert Half could be your next career milestone. Our Oakland office is a hub of innovation, and we're looking for someone who can elevate our daily operations to new heights.

Why Oakland, CA is the Ideal Location

Oakland, California, offers an unbeatable blend of urban energy and Bay Area innovation. Close to San Francisco yet more affordable, it's home to thriving tech, finance, and creative sectors. Commuting is a breeze with BART, highways, and proximity to SFO airport, making it perfect for roles involving travel coordination.

Key Responsibilities

The Sr. Administrative Assistant role demands a proactive approach to high-level support. Here's what you'll tackle daily:

• Master Calendar Management: Juggle complex executive calendars, scheduling meetings across multiple time zones with flawless accuracy using tools like Outlook or Google Calendar.
• Travel and Expense Expertise: Arrange domestic and international travel, from flights to accommodations, and meticulously prepare expense reports for reimbursement.
• Professional Correspondence: Draft, proofread, and format executive emails, letters, and reports, ensuring every document reflects company excellence.
• Meeting Mastery: Prepare detailed agendas, collate materials, attend high-stakes meetings, record precise minutes, and distribute them promptly.
• Research and Analysis: Conduct thorough research, gather data from various sources, and synthesize insights to support executive decision-making processes.
• Team Leadership: Mentor junior administrative staff, sharing best practices and fostering a collaborative team environment.
• Operational Efficiency: Anticipate needs, troubleshoot issues, and implement process improvements to ensure seamless daily operations.

Required Qualifications and Skills

To succeed as our Sr. Administrative Assistant in Oakland, CA, you need:

• At least 5 years of progressive administrative experience, ideally supporting C-suite executives.
• Expertise in calendar management across time zones and proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and expense tools like Concur.
• Superior communication skills—both written and verbal—with impeccable grammar and attention to detail.
• Demonstrated research abilities and comfort compiling data for strategic use.
• Experience mentoring or training administrative teams.
• Strong organizational skills, with the ability to multitask under pressure while maintaining confidentiality.
• Bachelor's degree in Business Administration or related field preferred; equivalent experience accepted.
• Local to Oakland, CA, or willing to relocate; familiarity with Bay Area logistics a plus.

Key skills include complex calendar management, multi-time zone scheduling, travel coordination, expense reporting, executive drafting, meeting facilitation, data research, staff mentoring, multitasking, and communication excellence.

Why Join Robert Half?

Robert Half isn't just a staffing firm—we're a career accelerator. As a Sr. Administrative Assistant, you'll enjoy competitive pay around $56,160 annually, plus a robust benefits package including health insurance, 401(k) matching, PTO, and professional development. Our Oakland team values work-life balance, offering flexible options and growth paths to roles like Executive Assistant or Operations Manager.

Join a company ranked on Fortune's Most Admired Companies list, where your contributions directly impact top-tier clients in finance, tech, and beyond. SEO-optimized careers like this Sr. Administrative Assistant position in Oakland, CA, attract top talent—apply now to secure your spot in Robert Half's success story. With over 70 years of excellence, we're committed to your professional journey.

Robert Half is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.