About the Senior Administrative Assistant Role

Join a dynamic, mission-driven non-profit organization in San Diego, California, through an exciting opportunity with Robert Half. As a Senior Administrative Assistant, you will play a pivotal role in supporting the leadership team of this impactful organization dedicated to community initiatives, donor engagement, and positive social change. This full-time position offers the chance to contribute to meaningful work while ensuring seamless day-to-day operations in a collaborative and positive environment. If you thrive in fast-paced nonprofit settings, excel at multitasking, and have a passion for fostering efficiency, this role is your ideal next step in San Diego's vibrant job market.

Robert Half specializes in connecting top talent with rewarding careers, and this position exemplifies our commitment to placing skilled professionals in roles that align with their expertise and values. With San Diego's thriving nonprofit sector, this Senior Administrative Assistant job stands out for its blend of administrative excellence, event coordination, and stakeholder management. Leverage your organizational prowess to support fundraising, volunteer programs, and executive leadership in making a real difference.

Key Responsibilities

Executive Support and Calendar Management

Take charge of managing complex executive calendars, scheduling high-level meetings such as board sessions, donor events, and community outreach initiatives. Your proactive approach will ensure leadership stays ahead of deadlines and priorities.

Document Preparation and Communication

Prepare, proofread, and distribute critical documents including correspondence, detailed reports, compelling grant proposals, and polished presentations for both internal teams and external stakeholders. Your attention to detail will uphold the organization's professional standards.

Event and Program Coordination

Play a key role in planning and executing fundraising activities, volunteer programs, and outreach events. From logistics to execution, you'll help drive the success of initiatives that advance the nonprofit's mission.

Data Management and Compliance

Maintain accurate records of donor information, budgets, and compliance documentation using nonprofit-specific platforms. Your meticulous record-keeping will support strategic decision-making and regulatory adherence.

Liaison and Onboarding Duties

Act as a vital liaison between executives, staff, volunteers, donors, and partners. Additionally, assist with new staff and volunteer onboarding, ensuring smooth integration and updated HR database records.

Additional Operational Support

Handle confidential information discreetly, contribute to process improvements with digital tools, monitor office supplies, coordinate vendors, and arrange travel logistics for conferences and activities.

Required Qualifications

To succeed in this Senior Administrative Assistant position, candidates should bring 5+ years of advanced administrative experience, ideally in nonprofits. Key qualifications include exceptional organizational skills, proficiency in Microsoft Office and tools like Salesforce or QuickBooks, strong communication abilities, and discretion with sensitive data. A Bachelor's degree in a related field is preferred, along with proven experience in grant writing support, event planning, and stakeholder relations. If you're searching for Senior Administrative Assistant jobs in San Diego, CA, this role demands a proactive, detail-oriented professional ready to elevate nonprofit operations.

Why Join Us?

Partnering with Robert Half opens doors to a fulfilling career at a mission-driven nonprofit where your contributions create lasting community impact. Enjoy competitive compensation estimated at $60,000-$65,000 annually, comprehensive benefits like health insurance, 401(k) matching, PTO, and professional growth opportunities. Work in sunny San Diego, California, United States, in a supportive culture that values collaboration, innovation, and work-life balance. This is more than a job—it's a chance to advance your administrative career while supporting vital causes. Apply today through Robert Half and step into a role that matches your skills with purpose.

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