About the Sr. Legal Secretary Role at Robert Half

Join a prestigious, well-established Orange County law firm through Robert Half's exclusive career opportunities. We are seeking a highly experienced Sr. Legal Secretary specializing in litigation support to join a high-performing team handling sophisticated, high-stakes cases. Located in the heart of Irvine, California, this full-time position offers the chance to step into a senior, leadership-oriented role where you'll be the backbone of complex litigation matters. If you're a detail-driven professional with a passion for legal support in areas like complex commercial litigation, intellectual property disputes, class actions, white collar defense, and government regulatory matters, this is your opportunity to shine.

Robert Half connects top talent with premier employers, and this role stands out for its collaborative environment and growth potential. As a Sr. Legal Secretary, you'll work closely with accomplished attorneys, managing everything from case inception to trial preparation. With Irvine's thriving legal market and proximity to major courts, you'll thrive in a dynamic setting that values efficiency, accuracy, and proactive support. Ideal for seasoned litigation secretaries ready to take on more responsibility, this position ensures you're not just supporting cases but leading the administrative charge.

Key Responsibilities

Your day-to-day will be fast-paced and impactful. Key responsibilities include:

• Expertly handling e-filing in federal court, guaranteeing every submission meets stringent accuracy and compliance standards.
• Providing comprehensive support to attorneys across all litigation phases, from initial case opening to intense trial proceedings.
• Maintaining meticulously organized case files, ensuring all deadlines, filings, and critical materials are easily accessible and tracked.
• Managing litigation calendars with precision, monitoring court deadlines, depositions, hearings, and other pivotal milestones.
• Preparing, revising, and formatting a wide range of documents including pleadings, motions, discovery requests, responses, and professional correspondence, all aligned with federal and state civil procedure rules.
• Offering hands-on assistance for hearings, mediations, arbitrations, and full trial preparations, including exhibit organization and logistics.
• Acting as a trusted go-to resource for the legal team, streamlining workflows and enhancing overall practice efficiency.
• Coordinating with clients, opposing counsel, and court personnel to facilitate smooth case progression.

Required Qualifications

To excel in this Sr. Legal Secretary role, you bring proven expertise and a proactive mindset. Essential qualifications include:

• At least 5-7 years of hands-on experience as a litigation secretary in a busy law firm environment, with exposure to federal court practices.
• Demonstrated proficiency in e-filing systems and federal court procedures.
• Advanced skills in litigation calendar management software and tools like ECF/PACER.
• In-depth knowledge of civil procedure rules, local rules, and formatting standards for pleadings and motions.
• Experience supporting high-profile practice areas such as complex commercial litigation, IP, class actions, white collar defense, and regulatory matters.
• Exceptional organizational abilities, with a keen eye for detail under pressure.
• Strong technical proficiency in Microsoft Office Suite, Adobe Acrobat, and legal-specific software (e.g., Clio, PracticePanther).
• Superior communication skills, both written and verbal, to interact confidently with attorneys, clients, and courts.
• Ability to thrive in a leadership-support capacity, mentoring junior staff and driving team productivity.

A paralegal certificate or relevant legal training is a plus, along with a commitment to confidentiality and ethical standards.

Why Join Us Through Robert Half?

Partnering with Robert Half means accessing unparalleled career support, from expert resume guidance to interview preparation. This Irvine opportunity offers a competitive salary up to $95,000, robust benefits including health coverage, 401(k) matching, generous PTO, and professional growth paths. Work in a growing firm with a reputation for excellence, in sunny Southern California. SEO-optimized for 'litigation secretary jobs Irvine CA', 'senior legal secretary Robert Half', and 'federal court e-filing careers', this role is perfect for ambitious professionals. Apply now and elevate your legal support career!

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