Executive Assistant, Senior Careers at RSM - Toronto, Ontario | Apply Now!
RSM
Executive Assistant, Senior Careers at RSM - Toronto, Ontario | Apply Now!
Job Description
Executive Assistant, Senior - Maternity Leave Coverage (Term) at RSM in Toronto
Role Overview
RSM is seeking a highly skilled and efficient Executive Assistant Senior to provide comprehensive support to a group of RSM leaders during a maternity leave coverage period. This term position is based in Toronto and offers an exciting opportunity to contribute to a leading professional services firm. The ideal candidate will be a proactive, organized, and detail-oriented individual with a strong ability to manage multiple tasks and priorities in a fast-paced environment.
A Day in the Life
As an Executive Assistant Senior, your day-to-day responsibilities will be diverse and challenging. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing expense reports, and managing meeting logistics. You will also handle confidential correspondence, take ownership of special projects, and prepare reports and presentations. Your role will be crucial in ensuring the smooth operation of the leaders' schedules and activities.
Why Toronto?
Toronto is a vibrant and diverse city with a thriving business community. It offers a high quality of life with numerous cultural attractions, entertainment options, and recreational activities. As a major economic hub in Canada, Toronto provides ample opportunities for professional growth and development. Working at RSM in Toronto means being part of a dynamic team in a city that embraces innovation and diversity.
Career Path
While this is a term position, RSM values talent and offers opportunities for growth within the firm. Successful performance in this role can lead to future opportunities within the administrative support team or other areas of the company. RSM is committed to providing employees with the resources and support they need to advance their careers.
Salary & Benefits
RSM offers a competitive salary and benefits package for this position. The estimated salary range for an Executive Assistant Senior in Toronto is $65,000 - $95,000 CAD per year. In addition to salary, RSM provides a comprehensive benefits package that includes health insurance, paid time off, retirement savings plan, and professional development opportunities.
RSM Culture
At RSM, we pride ourselves on our inclusive and collaborative culture. We believe that our people are our greatest asset, and we are committed to creating an environment where everyone can thrive. We value diversity and encourage our employees to bring their whole selves to work. RSM offers numerous employee resource groups and initiatives to support diversity and inclusion.
How to Apply
If you are a highly motivated and experienced executive assistant seeking a challenging and rewarding opportunity, we encourage you to apply. Please submit your resume and cover letter through the RSM careers website. Be sure to highlight your relevant experience and skills, and explain why you are interested in this position.
Frequently Asked Questions (FAQ)
- What are the key responsibilities of this role?
The key responsibilities include calendar management, travel coordination, expense reporting, meeting management, and handling confidential correspondence.
- What qualifications are required for this position?
The minimum requirements include 4+ years of relevant experience in a related field, ability to interact with multiple levels of leadership, and advanced Microsoft Office skills.
- Is this a remote position?
No, this position is hybrid, requiring the incumbent to be in the office 3 days per week.
- What is the duration of this term position?
This is a maternity leave coverage position; the exact duration will be discussed during the interview process.
- What opportunities for professional development are available?
RSM offers various professional development opportunities, including training programs, conferences, and mentorship opportunities.
- What is the company culture like at RSM?
RSM has an inclusive and collaborative culture that values diversity and employee growth.
- What benefits does RSM offer?
RSM offers a comprehensive benefits package, including health insurance, paid time off, and a retirement savings plan.
- What software skills are important for this role?
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with travel booking software is also beneficial.
- How can I prepare for the interview?
Review the job description thoroughly, research RSM, and be prepared to discuss your relevant experience and skills.
- Who should I contact if I have questions about the position?
You can contact the HR department at RSM through the careers website for any questions regarding the position.
Locations
- Toronto, Ontario, Canada
Salary
71,500 - 104,500 CAD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Supportintermediate
- Calendar Managementintermediate
- Travel Coordinationintermediate
- Expense Reportingintermediate
- Meeting Managementintermediate
- Confidentialityintermediate
- Project Managementintermediate
- Communication Skillsintermediate
- Proofreadingintermediate
- Data Compilationintermediate
- Report Preparationintermediate
- Invoice Reconciliationintermediate
- Customer Serviceintermediate
- Liaison Skillsintermediate
- Trainingintermediate
- Microsoft Office Suiteintermediate
- Problem Solvingintermediate
- Prioritizationintermediate
- Time Managementintermediate
- Organizational Skillsintermediate
- Detail-Orientedintermediate
Required Qualifications
- 4+ years of relevant experience in a related field (experience)
- Ability to interact with multiple levels of leadership (experience)
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) (experience)
- Diploma or equivalent experience in a related field (preferred) (experience)
- Strong written and verbal communication skills (experience)
- Effective organization and time management skills (experience)
- Strong attention to detail (experience)
- Ability to support and implement change (experience)
- Ability to facilitate discussions with leaders (experience)
- Ability to manage at a macro level and identify when a refined approach is necessary (experience)
- Experience with travel booking software (experience)
- Proficiency in creating presentations and reports (experience)
- Experience in a professional services environment (experience)
Responsibilities
- Maintain and prioritize calendar appointments for assigned leaders.
- Coordinate all travel arrangements (flights, cars, hotels, meals).
- Submit expense reports in a timely manner using company systems.
- Manage meeting logistics, including invitations, tracking attendees, taking notes, and following up on action items.
- Maintain daily, weekly, and monthly to-do lists with appropriate follow-ups.
- Handle confidential correspondence with discretion and professionalism.
- Take ownership of assigned projects and events, including research, organization, and execution.
- Prepare and proofread information, including correspondence, presentations, handouts, and spreadsheets.
- Independently compile data from various resources and prepare reports and documentation.
- Review invoices and charges on firm-issued purchasing cards for accuracy and reconciliation.
- Serve as a primary point of contact to deliver a consistent and positive experience to internal and external stakeholders.
- Act as a liaison between ESS and other firm departments or external parties.
- Share knowledge of firm systems, tools, and industry insights when appropriate.
- Collaborate with other executive assistants to identify and establish best practices.
- Provide training to others on relevant processes and systems.
- Perform other duties as assigned to support the team and leaders.
Benefits
- general: Competitive salary and compensation package
- general: Comprehensive health insurance (medical, dental, vision)
- general: Paid time off (vacation, sick, holidays)
- general: Retirement savings plan (401k or equivalent) with company match
- general: Life insurance and disability coverage
- general: Professional development opportunities
- general: Employee assistance program (EAP)
- general: Wellness programs and resources
- general: Flexible work arrangements (hybrid model)
- general: Opportunities for career advancement
- general: Inclusive and supportive work environment
- general: Employee referral program
- general: Tuition reimbursement or assistance
- general: Paid parental leave
- general: Employee discounts
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant, Senior Careers at RSM - Toronto, Ontario | Apply Now! @ RSM.
Related Books and Jobs
Executive Assistant, Senior Careers at RSM - Toronto, Ontario | Apply Now!
RSM
Executive Assistant, Senior Careers at RSM - Toronto, Ontario | Apply Now!
Job Description
Executive Assistant, Senior - Maternity Leave Coverage (Term) at RSM in Toronto
Role Overview
RSM is seeking a highly skilled and efficient Executive Assistant Senior to provide comprehensive support to a group of RSM leaders during a maternity leave coverage period. This term position is based in Toronto and offers an exciting opportunity to contribute to a leading professional services firm. The ideal candidate will be a proactive, organized, and detail-oriented individual with a strong ability to manage multiple tasks and priorities in a fast-paced environment.
A Day in the Life
As an Executive Assistant Senior, your day-to-day responsibilities will be diverse and challenging. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing expense reports, and managing meeting logistics. You will also handle confidential correspondence, take ownership of special projects, and prepare reports and presentations. Your role will be crucial in ensuring the smooth operation of the leaders' schedules and activities.
Why Toronto?
Toronto is a vibrant and diverse city with a thriving business community. It offers a high quality of life with numerous cultural attractions, entertainment options, and recreational activities. As a major economic hub in Canada, Toronto provides ample opportunities for professional growth and development. Working at RSM in Toronto means being part of a dynamic team in a city that embraces innovation and diversity.
Career Path
While this is a term position, RSM values talent and offers opportunities for growth within the firm. Successful performance in this role can lead to future opportunities within the administrative support team or other areas of the company. RSM is committed to providing employees with the resources and support they need to advance their careers.
Salary & Benefits
RSM offers a competitive salary and benefits package for this position. The estimated salary range for an Executive Assistant Senior in Toronto is $65,000 - $95,000 CAD per year. In addition to salary, RSM provides a comprehensive benefits package that includes health insurance, paid time off, retirement savings plan, and professional development opportunities.
RSM Culture
At RSM, we pride ourselves on our inclusive and collaborative culture. We believe that our people are our greatest asset, and we are committed to creating an environment where everyone can thrive. We value diversity and encourage our employees to bring their whole selves to work. RSM offers numerous employee resource groups and initiatives to support diversity and inclusion.
How to Apply
If you are a highly motivated and experienced executive assistant seeking a challenging and rewarding opportunity, we encourage you to apply. Please submit your resume and cover letter through the RSM careers website. Be sure to highlight your relevant experience and skills, and explain why you are interested in this position.
Frequently Asked Questions (FAQ)
- What are the key responsibilities of this role?
The key responsibilities include calendar management, travel coordination, expense reporting, meeting management, and handling confidential correspondence.
- What qualifications are required for this position?
The minimum requirements include 4+ years of relevant experience in a related field, ability to interact with multiple levels of leadership, and advanced Microsoft Office skills.
- Is this a remote position?
No, this position is hybrid, requiring the incumbent to be in the office 3 days per week.
- What is the duration of this term position?
This is a maternity leave coverage position; the exact duration will be discussed during the interview process.
- What opportunities for professional development are available?
RSM offers various professional development opportunities, including training programs, conferences, and mentorship opportunities.
- What is the company culture like at RSM?
RSM has an inclusive and collaborative culture that values diversity and employee growth.
- What benefits does RSM offer?
RSM offers a comprehensive benefits package, including health insurance, paid time off, and a retirement savings plan.
- What software skills are important for this role?
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with travel booking software is also beneficial.
- How can I prepare for the interview?
Review the job description thoroughly, research RSM, and be prepared to discuss your relevant experience and skills.
- Who should I contact if I have questions about the position?
You can contact the HR department at RSM through the careers website for any questions regarding the position.
Locations
- Toronto, Ontario, Canada
Salary
71,500 - 104,500 CAD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Supportintermediate
- Calendar Managementintermediate
- Travel Coordinationintermediate
- Expense Reportingintermediate
- Meeting Managementintermediate
- Confidentialityintermediate
- Project Managementintermediate
- Communication Skillsintermediate
- Proofreadingintermediate
- Data Compilationintermediate
- Report Preparationintermediate
- Invoice Reconciliationintermediate
- Customer Serviceintermediate
- Liaison Skillsintermediate
- Trainingintermediate
- Microsoft Office Suiteintermediate
- Problem Solvingintermediate
- Prioritizationintermediate
- Time Managementintermediate
- Organizational Skillsintermediate
- Detail-Orientedintermediate
Required Qualifications
- 4+ years of relevant experience in a related field (experience)
- Ability to interact with multiple levels of leadership (experience)
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) (experience)
- Diploma or equivalent experience in a related field (preferred) (experience)
- Strong written and verbal communication skills (experience)
- Effective organization and time management skills (experience)
- Strong attention to detail (experience)
- Ability to support and implement change (experience)
- Ability to facilitate discussions with leaders (experience)
- Ability to manage at a macro level and identify when a refined approach is necessary (experience)
- Experience with travel booking software (experience)
- Proficiency in creating presentations and reports (experience)
- Experience in a professional services environment (experience)
Responsibilities
- Maintain and prioritize calendar appointments for assigned leaders.
- Coordinate all travel arrangements (flights, cars, hotels, meals).
- Submit expense reports in a timely manner using company systems.
- Manage meeting logistics, including invitations, tracking attendees, taking notes, and following up on action items.
- Maintain daily, weekly, and monthly to-do lists with appropriate follow-ups.
- Handle confidential correspondence with discretion and professionalism.
- Take ownership of assigned projects and events, including research, organization, and execution.
- Prepare and proofread information, including correspondence, presentations, handouts, and spreadsheets.
- Independently compile data from various resources and prepare reports and documentation.
- Review invoices and charges on firm-issued purchasing cards for accuracy and reconciliation.
- Serve as a primary point of contact to deliver a consistent and positive experience to internal and external stakeholders.
- Act as a liaison between ESS and other firm departments or external parties.
- Share knowledge of firm systems, tools, and industry insights when appropriate.
- Collaborate with other executive assistants to identify and establish best practices.
- Provide training to others on relevant processes and systems.
- Perform other duties as assigned to support the team and leaders.
Benefits
- general: Competitive salary and compensation package
- general: Comprehensive health insurance (medical, dental, vision)
- general: Paid time off (vacation, sick, holidays)
- general: Retirement savings plan (401k or equivalent) with company match
- general: Life insurance and disability coverage
- general: Professional development opportunities
- general: Employee assistance program (EAP)
- general: Wellness programs and resources
- general: Flexible work arrangements (hybrid model)
- general: Opportunities for career advancement
- general: Inclusive and supportive work environment
- general: Employee referral program
- general: Tuition reimbursement or assistance
- general: Paid parental leave
- general: Employee discounts
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant, Senior Careers at RSM - Toronto, Ontario | Apply Now! @ RSM.
Related Books and Jobs