Workplace Experience Support Specialist Careers at RSM - Minneapolis, Minnesota | Apply Now!
RSM
Workplace Experience Support Specialist Careers at RSM - Minneapolis, Minnesota | Apply Now!
Job Description
Workplace Experience Support Specialist at RSM - Minneapolis, MN
Role Overview
As a Workplace Experience Support Specialist at RSM in Minneapolis, you will play a vital role in ensuring the smooth and efficient operation of our office. You will be the face of RSM for many, greeting visitors and managing the flow of communication. This role is more than just administrative; it's about creating a welcoming and productive environment for our employees and clients. You will be responsible for a variety of tasks, from managing office supplies to coordinating events, all while providing exceptional customer service.
Day in the Life
Here’s a glimpse into a typical day:
- Morning: Arrive and prepare the reception area, ensuring it is clean and welcoming. Answer the multi-line phone system, directing calls to the appropriate individuals or departments. Greet visitors and announce their arrival.
- Mid-day: Manage incoming and outgoing mail and packages, coordinating with courier services as needed. Assist employees with photocopying, scanning, and binding requests. Monitor and replenish office supplies, placing orders as necessary.
- Afternoon: Coordinate with vendors for maintenance and repairs, ensuring any issues are resolved promptly. Assist with the setup and breakdown of meeting rooms, ensuring they are equipped with the necessary technology and supplies. Prepare invoices for vendor payment.
- Throughout the Day: Address employee inquiries and provide support for various office-related needs. Proactively identify and resolve any potential issues that could impact the office environment. Collaborate with the Workplace Experience Manager or Supervisor on special projects and initiatives.
Why Minneapolis?
Minneapolis is a vibrant city known for its thriving business community, cultural attractions, and beautiful parks and lakes. RSM's Minneapolis office is located in a prime location, offering easy access to transportation, restaurants, and entertainment options. The city provides a high quality of life with a reasonable cost of living, making it an attractive place to live and work. Minneapolis is a hub for innovation and offers numerous opportunities for professional growth and development.
Career Path
The Workplace Experience Support Specialist role is an excellent starting point for a career in facilities management, office administration, or human resources at RSM. With experience and training, you can advance to positions such as Workplace Experience Manager, Facilities Coordinator, HR Generalist, or other roles within the firm. RSM is committed to providing employees with opportunities for growth and development, offering training programs, mentorship opportunities, and tuition reimbursement.
Salary & Benefits
The estimated salary range for a Workplace Experience Support Specialist in Minneapolis is $45,000 to $65,000 annually. Actual salary may vary based on experience, qualifications, and performance. In addition to a competitive salary, RSM offers a comprehensive benefits package, including health insurance, paid time off, a 401(k) plan, and more. These benefits are designed to support your physical, financial, and professional well-being.
RSM Culture
RSM is committed to creating a diverse, equitable, and inclusive work environment where all employees feel valued, respected, and empowered to succeed. We value teamwork, collaboration, and innovation. Our culture encourages employees to bring their whole selves to work and to contribute their unique perspectives and experiences. We offer numerous employee resource groups, professional development opportunities, and volunteer activities to support our employees and the communities we serve. We believe in fostering a workplace where everyone can thrive.
How to Apply
To apply for the Workplace Experience Support Specialist position at RSM in Minneapolis, please submit your resume and cover letter through our online application portal. Be sure to highlight your relevant experience, skills, and qualifications. We are looking for candidates who are passionate about creating a positive workplace environment and who are committed to providing exceptional customer service. We encourage you to visit our website to learn more about RSM and our values.
FAQ
- What are the key responsibilities of a Workplace Experience Support Specialist? The key responsibilities include managing office operations, providing administrative support, coordinating with vendors, and ensuring a clean and welcoming office environment.
- What skills are important for this role? Important skills include communication, problem-solving, organization, customer service, and proficiency in Microsoft Office Suite.
- What is the career path for this position? With experience and training, you can advance to positions such as Workplace Experience Manager, Facilities Coordinator, HR Generalist, or other roles within the firm.
- What is the salary range for this role? The estimated salary range is $45,000 to $65,000 annually, depending on experience and qualifications.
- What benefits does RSM offer? RSM offers a comprehensive benefits package, including health insurance, paid time off, a 401(k) plan, and more.
- What is the company culture like at RSM? RSM is committed to creating a diverse, equitable, and inclusive work environment where all employees feel valued and respected.
- What opportunities are there for professional development? RSM offers numerous training programs, mentorship opportunities, and tuition reimbursement programs.
- How does RSM support employee well-being? RSM offers wellness programs, employee assistance programs, and flexible work arrangements to support employee well-being.
- What is the dress code at RSM? RSM has a business casual dress code.
- How can I learn more about RSM? You can learn more about RSM by visiting our website and following us on social media.
Locations
- Minneapolis, Minnesota, United States
Salary
49,500 - 71,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office operationsintermediate
- Vendor managementintermediate
- Building managementintermediate
- Internal client supportintermediate
- External client supportintermediate
- Enterprise Support Servicesintermediate
- Workplace safetyintermediate
- Maintenance coordinationintermediate
- Multi-line phone systemsintermediate
- Visitor receptionintermediate
- Administrative assistanceintermediate
- Microsoft Wordintermediate
- Microsoft Excelintermediate
- Microsoft PowerPointintermediate
- Project managementintermediate
- Inventory managementintermediate
- Budget trackingintermediate
- Process improvementintermediate
- Mail servicesintermediate
- Courier servicesintermediate
- Photocopyingintermediate
- Scanningintermediate
- Bindingintermediate
- Customer serviceintermediate
- Communicationintermediate
- Problem-solvingintermediate
- Prioritizationintermediate
Required Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred. (experience)
- 2+ years of experience in office administration, facilities management, or a related field. (experience)
- Proven ability to manage multiple tasks and projects simultaneously. (experience)
- Excellent communication and interpersonal skills. (experience)
- Strong problem-solving and decision-making abilities. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). (experience)
- Experience with vendor management and procurement processes. (experience)
- Knowledge of building systems and maintenance procedures. (experience)
- Ability to work independently and as part of a team. (experience)
- Demonstrated ability to maintain confidentiality and exercise discretion. (experience)
- Experience with budget tracking and analysis is a plus. (experience)
- Familiarity with safety regulations and emergency procedures. (experience)
- Excellent organizational skills and attention to detail. (experience)
Responsibilities
- Execute office operations activities under minimal supervision.
- Provide hands-on support to ensure the efficient operation of the location.
- Interact heavily with building management, vendors, internal clients, and external clients.
- Ensure the location is safe, well-maintained, and clean.
- Support the Workplace Experience Manager or Supervisor in coaching Workplace Experience staff.
- Provide expertise to avoid building system failures.
- Act in the Workplace Experience Manager’s or Supervisor’s absence when required.
- Answer a multi-line telephone system and direct callers appropriately.
- Greet visitors and alert appropriate parties of their arrival.
- Provide administrative assistance, including creating and working on intermediate to advanced administrative documents.
- Actively contribute to the firm culture through participation in internal and client-facing activities.
- Plan and execute Location Services projects such as moves, repairs, and cleaning.
- Coordinate conference room preparation, meetings, and events.
- Ensure pantries are adequately supplied.
- Perform daily walk-throughs of the location and follow up on maintenance issues.
- Coordinate with vendors and building management on life/safety and repair items.
- Escalate and provide status updates to the Workplace Experience Supervisor or Manager when necessary.
- Streamline and improve inefficient processes.
- Manage ordering and maintaining inventory of facilities/janitorial supplies and equipment.
- Monitor inventory and reorder materials before depletion.
- Determine if supplies should be purchased directly or put out to bid.
- Maintain vendor relationships and process payments.
- Meet with the Workplace Experience Supervisor or Manager to track and analyze total spend as it relates to the budget.
- Investigate cost-efficient ways to upgrade or replace failing building systems.
- Advise the Workplace Experience Supervisor or Manager of necessary projects that would be cost-beneficial to the Firm.
- Provide routine direction and support in mail services, including distribution of mail, packages, and courier services.
- Assist employees with large photocopy, scanning, and binding jobs.
- Ensure timely completion of submitted jobs.
Benefits
- general: Comprehensive health insurance plans (medical, dental, and vision)
- general: Generous paid time off (PTO) policy, including vacation, sick leave, and holidays
- general: 401(k) retirement savings plan with company match
- general: Employee stock purchase plan (ESPP)
- general: Life insurance and disability coverage
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses
- general: Health savings account (HSA) option
- general: Employee assistance program (EAP) for confidential counseling and support
- general: Wellness programs and resources to promote physical and mental health
- general: Professional development opportunities, including training programs and certifications
- general: Tuition reimbursement for eligible educational expenses
- general: Mentorship programs to support career growth
- general: Employee referral program with bonus opportunities
- general: Discounts on various products and services through employee discount programs
- general: Paid parental leave for new parents
- general: Adoption assistance program
- general: Commuter benefits to help with transportation costs
- general: Employee recognition programs to celebrate achievements and contributions
- general: Volunteer opportunities to give back to the community
- general: Business casual dress code
- general: Opportunities for advancement within the firm
- general: A supportive and inclusive work environment
- general: Access to state-of-the-art technology and tools
- general: Relocation assistance (if applicable)
- general: Bonus potential based on performance
- general: Profit sharing opportunities
- general: Flexible work arrangements (depending on role and business needs)
Tags & Categories
Answer 10 quick questions to check your fit for Workplace Experience Support Specialist Careers at RSM - Minneapolis, Minnesota | Apply Now! @ RSM.
Related Books and Jobs
Workplace Experience Support Specialist Careers at RSM - Minneapolis, Minnesota | Apply Now!
RSM
Workplace Experience Support Specialist Careers at RSM - Minneapolis, Minnesota | Apply Now!
Job Description
Workplace Experience Support Specialist at RSM - Minneapolis, MN
Role Overview
As a Workplace Experience Support Specialist at RSM in Minneapolis, you will play a vital role in ensuring the smooth and efficient operation of our office. You will be the face of RSM for many, greeting visitors and managing the flow of communication. This role is more than just administrative; it's about creating a welcoming and productive environment for our employees and clients. You will be responsible for a variety of tasks, from managing office supplies to coordinating events, all while providing exceptional customer service.
Day in the Life
Here’s a glimpse into a typical day:
- Morning: Arrive and prepare the reception area, ensuring it is clean and welcoming. Answer the multi-line phone system, directing calls to the appropriate individuals or departments. Greet visitors and announce their arrival.
- Mid-day: Manage incoming and outgoing mail and packages, coordinating with courier services as needed. Assist employees with photocopying, scanning, and binding requests. Monitor and replenish office supplies, placing orders as necessary.
- Afternoon: Coordinate with vendors for maintenance and repairs, ensuring any issues are resolved promptly. Assist with the setup and breakdown of meeting rooms, ensuring they are equipped with the necessary technology and supplies. Prepare invoices for vendor payment.
- Throughout the Day: Address employee inquiries and provide support for various office-related needs. Proactively identify and resolve any potential issues that could impact the office environment. Collaborate with the Workplace Experience Manager or Supervisor on special projects and initiatives.
Why Minneapolis?
Minneapolis is a vibrant city known for its thriving business community, cultural attractions, and beautiful parks and lakes. RSM's Minneapolis office is located in a prime location, offering easy access to transportation, restaurants, and entertainment options. The city provides a high quality of life with a reasonable cost of living, making it an attractive place to live and work. Minneapolis is a hub for innovation and offers numerous opportunities for professional growth and development.
Career Path
The Workplace Experience Support Specialist role is an excellent starting point for a career in facilities management, office administration, or human resources at RSM. With experience and training, you can advance to positions such as Workplace Experience Manager, Facilities Coordinator, HR Generalist, or other roles within the firm. RSM is committed to providing employees with opportunities for growth and development, offering training programs, mentorship opportunities, and tuition reimbursement.
Salary & Benefits
The estimated salary range for a Workplace Experience Support Specialist in Minneapolis is $45,000 to $65,000 annually. Actual salary may vary based on experience, qualifications, and performance. In addition to a competitive salary, RSM offers a comprehensive benefits package, including health insurance, paid time off, a 401(k) plan, and more. These benefits are designed to support your physical, financial, and professional well-being.
RSM Culture
RSM is committed to creating a diverse, equitable, and inclusive work environment where all employees feel valued, respected, and empowered to succeed. We value teamwork, collaboration, and innovation. Our culture encourages employees to bring their whole selves to work and to contribute their unique perspectives and experiences. We offer numerous employee resource groups, professional development opportunities, and volunteer activities to support our employees and the communities we serve. We believe in fostering a workplace where everyone can thrive.
How to Apply
To apply for the Workplace Experience Support Specialist position at RSM in Minneapolis, please submit your resume and cover letter through our online application portal. Be sure to highlight your relevant experience, skills, and qualifications. We are looking for candidates who are passionate about creating a positive workplace environment and who are committed to providing exceptional customer service. We encourage you to visit our website to learn more about RSM and our values.
FAQ
- What are the key responsibilities of a Workplace Experience Support Specialist? The key responsibilities include managing office operations, providing administrative support, coordinating with vendors, and ensuring a clean and welcoming office environment.
- What skills are important for this role? Important skills include communication, problem-solving, organization, customer service, and proficiency in Microsoft Office Suite.
- What is the career path for this position? With experience and training, you can advance to positions such as Workplace Experience Manager, Facilities Coordinator, HR Generalist, or other roles within the firm.
- What is the salary range for this role? The estimated salary range is $45,000 to $65,000 annually, depending on experience and qualifications.
- What benefits does RSM offer? RSM offers a comprehensive benefits package, including health insurance, paid time off, a 401(k) plan, and more.
- What is the company culture like at RSM? RSM is committed to creating a diverse, equitable, and inclusive work environment where all employees feel valued and respected.
- What opportunities are there for professional development? RSM offers numerous training programs, mentorship opportunities, and tuition reimbursement programs.
- How does RSM support employee well-being? RSM offers wellness programs, employee assistance programs, and flexible work arrangements to support employee well-being.
- What is the dress code at RSM? RSM has a business casual dress code.
- How can I learn more about RSM? You can learn more about RSM by visiting our website and following us on social media.
Locations
- Minneapolis, Minnesota, United States
Salary
49,500 - 71,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office operationsintermediate
- Vendor managementintermediate
- Building managementintermediate
- Internal client supportintermediate
- External client supportintermediate
- Enterprise Support Servicesintermediate
- Workplace safetyintermediate
- Maintenance coordinationintermediate
- Multi-line phone systemsintermediate
- Visitor receptionintermediate
- Administrative assistanceintermediate
- Microsoft Wordintermediate
- Microsoft Excelintermediate
- Microsoft PowerPointintermediate
- Project managementintermediate
- Inventory managementintermediate
- Budget trackingintermediate
- Process improvementintermediate
- Mail servicesintermediate
- Courier servicesintermediate
- Photocopyingintermediate
- Scanningintermediate
- Bindingintermediate
- Customer serviceintermediate
- Communicationintermediate
- Problem-solvingintermediate
- Prioritizationintermediate
Required Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred. (experience)
- 2+ years of experience in office administration, facilities management, or a related field. (experience)
- Proven ability to manage multiple tasks and projects simultaneously. (experience)
- Excellent communication and interpersonal skills. (experience)
- Strong problem-solving and decision-making abilities. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). (experience)
- Experience with vendor management and procurement processes. (experience)
- Knowledge of building systems and maintenance procedures. (experience)
- Ability to work independently and as part of a team. (experience)
- Demonstrated ability to maintain confidentiality and exercise discretion. (experience)
- Experience with budget tracking and analysis is a plus. (experience)
- Familiarity with safety regulations and emergency procedures. (experience)
- Excellent organizational skills and attention to detail. (experience)
Responsibilities
- Execute office operations activities under minimal supervision.
- Provide hands-on support to ensure the efficient operation of the location.
- Interact heavily with building management, vendors, internal clients, and external clients.
- Ensure the location is safe, well-maintained, and clean.
- Support the Workplace Experience Manager or Supervisor in coaching Workplace Experience staff.
- Provide expertise to avoid building system failures.
- Act in the Workplace Experience Manager’s or Supervisor’s absence when required.
- Answer a multi-line telephone system and direct callers appropriately.
- Greet visitors and alert appropriate parties of their arrival.
- Provide administrative assistance, including creating and working on intermediate to advanced administrative documents.
- Actively contribute to the firm culture through participation in internal and client-facing activities.
- Plan and execute Location Services projects such as moves, repairs, and cleaning.
- Coordinate conference room preparation, meetings, and events.
- Ensure pantries are adequately supplied.
- Perform daily walk-throughs of the location and follow up on maintenance issues.
- Coordinate with vendors and building management on life/safety and repair items.
- Escalate and provide status updates to the Workplace Experience Supervisor or Manager when necessary.
- Streamline and improve inefficient processes.
- Manage ordering and maintaining inventory of facilities/janitorial supplies and equipment.
- Monitor inventory and reorder materials before depletion.
- Determine if supplies should be purchased directly or put out to bid.
- Maintain vendor relationships and process payments.
- Meet with the Workplace Experience Supervisor or Manager to track and analyze total spend as it relates to the budget.
- Investigate cost-efficient ways to upgrade or replace failing building systems.
- Advise the Workplace Experience Supervisor or Manager of necessary projects that would be cost-beneficial to the Firm.
- Provide routine direction and support in mail services, including distribution of mail, packages, and courier services.
- Assist employees with large photocopy, scanning, and binding jobs.
- Ensure timely completion of submitted jobs.
Benefits
- general: Comprehensive health insurance plans (medical, dental, and vision)
- general: Generous paid time off (PTO) policy, including vacation, sick leave, and holidays
- general: 401(k) retirement savings plan with company match
- general: Employee stock purchase plan (ESPP)
- general: Life insurance and disability coverage
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses
- general: Health savings account (HSA) option
- general: Employee assistance program (EAP) for confidential counseling and support
- general: Wellness programs and resources to promote physical and mental health
- general: Professional development opportunities, including training programs and certifications
- general: Tuition reimbursement for eligible educational expenses
- general: Mentorship programs to support career growth
- general: Employee referral program with bonus opportunities
- general: Discounts on various products and services through employee discount programs
- general: Paid parental leave for new parents
- general: Adoption assistance program
- general: Commuter benefits to help with transportation costs
- general: Employee recognition programs to celebrate achievements and contributions
- general: Volunteer opportunities to give back to the community
- general: Business casual dress code
- general: Opportunities for advancement within the firm
- general: A supportive and inclusive work environment
- general: Access to state-of-the-art technology and tools
- general: Relocation assistance (if applicable)
- general: Bonus potential based on performance
- general: Profit sharing opportunities
- general: Flexible work arrangements (depending on role and business needs)
Tags & Categories
Answer 10 quick questions to check your fit for Workplace Experience Support Specialist Careers at RSM - Minneapolis, Minnesota | Apply Now! @ RSM.
Related Books and Jobs