Workplace Experience Support Specialist Careers at RSM - Rockford, Illinois | Apply Now!
RSM
Workplace Experience Support Specialist Careers at RSM - Rockford, Illinois | Apply Now!
Job Description
Workplace Experience Support Specialist at RSM in Rockford, Illinois
Role Overview
As a Workplace Experience Support Specialist at RSM in Rockford, Illinois, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be the go-to person for a variety of tasks, from managing vendors and handling mail to providing administrative support and coordinating events. Your responsibilities will encompass a wide range of activities aimed at creating a positive and productive work environment for our employees and clients.
This position requires a proactive and detail-oriented individual with excellent communication and organizational skills. You will need to be able to handle multiple tasks simultaneously, prioritize effectively, and work independently with minimal supervision. Your ability to build strong relationships with vendors, building management, and internal clients will be essential to your success in this role.
Day in the Life
A typical day for a Workplace Experience Support Specialist at RSM might include:
- Answering a multi-line telephone system and directing calls to the appropriate individuals.
- Greeting visitors and alerting the relevant party of their arrival.
- Managing incoming and outgoing mail, packages, and courier services.
- Providing administrative support, such as creating documents, preparing presentations, and managing calendars.
- Coordinating meetings and events, including booking conference rooms, arranging catering, and setting up audiovisual equipment.
- Managing inventory of office supplies and equipment, and ordering new supplies as needed.
- Coordinating with vendors for maintenance and repairs, ensuring that issues are resolved promptly.
- Conducting daily walkthroughs of the office to identify and address any maintenance or safety concerns.
- Responding to employee requests and inquiries in a timely and professional manner.
- Contributing to a positive and collaborative work environment.
Why Rockford, Illinois?
Rockford, Illinois, offers a unique blend of urban amenities and small-town charm. With a rich history, vibrant arts scene, and affordable cost of living, Rockford provides an attractive environment for professionals looking to build their careers and enjoy a high quality of life.
Located in northern Illinois, Rockford is easily accessible to major cities like Chicago, Milwaukee, and Madison. The city boasts a diverse economy with strengths in manufacturing, healthcare, and education. Rockford also offers a variety of recreational opportunities, including parks, museums, and cultural attractions.
Career Path
At RSM, we are committed to providing our employees with opportunities for growth and development. As a Workplace Experience Support Specialist, you will have the chance to expand your skills and knowledge through training programs, mentorship opportunities, and exposure to new challenges.
Possible career paths for a Workplace Experience Support Specialist at RSM include:
- Workplace Experience Manager
- Facilities Manager
- Office Manager
- Administrative Services Manager
We encourage our employees to take ownership of their careers and actively seek out opportunities for advancement. With hard work, dedication, and a commitment to excellence, you can achieve your professional goals at RSM.
Salary & Benefits
RSM offers a competitive salary and benefits package to attract and retain top talent. The salary range for a Workplace Experience Support Specialist in Rockford, Illinois, typically falls between $40,000 and $60,000 per year, depending on experience and qualifications. [Note: This is an estimated range and may vary based on market conditions and individual circumstances.]
In addition to a competitive salary, RSM offers a comprehensive benefits package that includes:
- Health insurance (medical, dental, and vision)
- Paid time off (PTO)
- Paid holidays
- 401(k) retirement savings plan with employer matching
- Employee assistance program (EAP)
- Life insurance and disability coverage
- Flexible spending accounts (FSAs) and health savings accounts (HSAs)
- Tuition reimbursement
- Professional development opportunities
- Employee referral program
- Wellness programs
- Employee discount programs
- Commuter benefits
- Parental leave policies
RSM Culture
At RSM, we are proud of our culture, which is built on a foundation of respect, integrity, and collaboration. We believe that our people are our greatest asset, and we are committed to creating an environment where everyone can thrive.
We value diversity and inclusion, and we strive to create a workplace where all employees feel welcome, respected, and valued. We encourage our employees to bring their whole selves to work and to share their unique perspectives and experiences.
We are also committed to giving back to the community. Through volunteer opportunities and charitable giving, we support causes that are important to our employees and make a positive impact on the world.
How to Apply
If you are a highly motivated and detail-oriented individual with a passion for creating a positive work environment, we encourage you to apply for the Workplace Experience Support Specialist position at RSM in Rockford, Illinois.
To apply, please submit your resume and cover letter through our online application portal. Be sure to highlight your relevant skills and experience, and explain why you are a good fit for this role.
We look forward to reviewing your application and learning more about you.
FAQ
-
What are the key responsibilities of a Workplace Experience Support Specialist?
Key responsibilities include managing office operations, vendor relationships, administrative support, event coordination, and ensuring a positive work environment.
-
What skills are required for this position?
Required skills include office administration, vendor management, customer service, communication, organization, and proficiency in Microsoft Office Suite.
-
What is the typical career path for this role?
Possible career paths include Workplace Experience Manager, Facilities Manager, Office Manager, and Administrative Services Manager.
-
What is the salary range for this position in Rockford, Illinois?
The estimated salary range is $40,000 to $60,000 per year, depending on experience and qualifications.
-
What benefits does RSM offer to its employees?
RSM offers a comprehensive benefits package, including health insurance, paid time off, 401(k), and professional development opportunities.
-
What is the company culture like at RSM?
RSM has a culture of respect, integrity, collaboration, and commitment to diversity and inclusion.
-
What are the opportunities for professional development at RSM?
RSM offers training programs, mentorship opportunities, and tuition reimbursement to support employee growth.
-
How does RSM support its employees' well-being?
RSM offers wellness programs, employee assistance programs, and flexible work arrangements to support employee well-being.
-
What is RSM's commitment to diversity and inclusion?
RSM is committed to creating a workplace where all employees feel welcome, respected, and valued, regardless of their background or identity.
-
How can I apply for the Workplace Experience Support Specialist position at RSM?
You can apply by submitting your resume and cover letter through our online application portal.
Locations
- Rockford, Illinois, United States
Salary
44,000 - 66,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office Operationsintermediate
- Vendor Managementintermediate
- Customer Serviceintermediate
- Administrative Supportintermediate
- Project Managementintermediate
- Inventory Managementintermediate
- Mail Servicesintermediate
- Photocopyingintermediate
- Scanningintermediate
- Bindingintermediate
- Telephone Etiquetteintermediate
- Problem Solvingintermediate
- Communication Skillsintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint)intermediate
- Event Coordinationintermediate
- Building Maintenance Coordinationintermediate
- Budget Trackingintermediate
- Team Leadershipintermediate
- Process Improvementintermediate
Required Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred. (experience)
- Minimum of 2-3 years of experience in office administration, facilities management, or a related field. (experience)
- Proven ability to manage multiple tasks and priorities in a fast-paced environment. (experience)
- Strong organizational and time management skills. (experience)
- Excellent communication and interpersonal skills. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). (experience)
- Experience with vendor management and procurement processes. (experience)
- Knowledge of office equipment and maintenance procedures. (experience)
- Ability to work independently with minimal supervision. (experience)
- Demonstrated problem-solving and decision-making abilities. (experience)
- Ability to lift and carry up to 25 pounds. (experience)
- Flexibility to adapt to changing priorities and responsibilities. (experience)
- Experience with multi-line telephone systems. (experience)
- Familiarity with safety and security protocols in an office environment. (experience)
Responsibilities
- Execute office operations activities under minimal to no direction, ensuring the efficient running of the Rockford location.
- Serve as the main point of contact for building management, vendors, internal clients, external clients, and other Enterprise Support Services personnel.
- Assist the Workplace Experience Manager or Supervisor in maintaining a safe, well-maintained, and clean office environment.
- Support the Workplace Experience Manager or Supervisor in coaching workplace experience staff and providing expertise to prevent building system failures.
- Act in the Workplace Experience Manager’s or Supervisor’s absence when required, assuming responsibility for daily operations.
- Answer a multi-line telephone system, direct callers to the appropriate individual, greet visitors, and alert the appropriate party of their arrival.
- Provide administrative assistance, creating and working on intermediate to advanced administrative documents (Word, Excel, and PowerPoint).
- Actively contribute to the firm culture by participating in internal and client-facing activities that enhance the RSM experience.
- Plan and execute Location Services projects such as moves, repairs, cleaning, conference room preparation, and meeting and event coordination.
- Ensure pantries are adequately supplied and perform daily walkthroughs to identify and address maintenance issues.
- Coordinate with vendors and building management on life/safety and repair items, escalating issues and providing status updates to the Workplace Experience Supervisor or Manager when necessary.
- Streamline and improve inefficient processes to effectively manage ordering and maintaining inventory.
- Purchase and maintain inventory of facilities/janitorial supplies and equipment, monitoring inventory levels and reordering materials before depletion.
- Determine whether supplies should be purchased directly from an approved vendor or put out to bid.
- Maintain vendor relationships, process payments, and meet with the Workplace Experience Supervisor or Manager to track and analyze total spend as it relates to the budget.
- Identify cost-efficient ways to upgrade or replace failed/failing building systems (water lines/electric lines/lighting/HVAC) during daily walkthroughs.
- Analyze trends from frequent requests and advise the Workplace Experience Supervisor or Manager of necessary projects that would be cost-beneficial to the firm.
- Provide routine direction and support in mail services, including distribution of mail, UPS, FedEx, and other packages, coordination of courier services, and resolving issues with improperly addressed or packaged items.
- Assist employees with large photocopy, scanning, and binding jobs, ensuring timely completion.
- Maintain a clean and organized work environment, including common areas, conference rooms, and pantries.
- Assist with the setup and breakdown of events and meetings, including arranging catering and audiovisual equipment.
- Respond to employee requests and inquiries in a timely and professional manner.
- Ensure compliance with company policies and procedures, including safety and security protocols.
- Participate in training and development opportunities to enhance skills and knowledge.
- Support other administrative tasks as needed to ensure the smooth operation of the office.
Benefits
- general: Comprehensive health insurance plans, including medical, dental, and vision coverage.
- general: Generous paid time off (PTO) policy for vacation, sick leave, and personal days.
- general: Paid holidays to observe national and cultural celebrations.
- general: 401(k) retirement savings plan with employer matching contributions.
- general: Employee assistance program (EAP) providing confidential counseling and support services.
- general: Life insurance and disability coverage to protect against unforeseen circumstances.
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses.
- general: Health savings accounts (HSAs) with employer contributions to help manage healthcare costs.
- general: Tuition reimbursement program to support professional development and continuing education.
- general: Professional development opportunities, including training programs, workshops, and conferences.
- general: Employee referral program with financial incentives for successful hires.
- general: Wellness programs promoting physical and mental health, including gym memberships and wellness challenges.
- general: Employee discount programs offering savings on various products and services.
- general: Commuter benefits to help offset the cost of transportation.
- general: Parental leave policies providing paid time off for new parents.
- general: Adoption assistance program to support families expanding through adoption.
- general: Flexible work arrangements, including telecommuting and flexible hours, where possible.
- general: Opportunities for career advancement and growth within the company.
- general: Recognition programs to reward and celebrate employee achievements.
- general: Volunteer opportunities to give back to the community and support charitable causes.
- general: Employee resource groups (ERGs) fostering diversity and inclusion within the workplace.
- general: Social events and team-building activities to promote camaraderie and collaboration.
- general: Stock purchase plan allowing employees to invest in the company's success.
Tags & Categories
Answer 10 quick questions to check your fit for Workplace Experience Support Specialist Careers at RSM - Rockford, Illinois | Apply Now! @ RSM.
Related Books and Jobs
Workplace Experience Support Specialist Careers at RSM - Rockford, Illinois | Apply Now!
RSM
Workplace Experience Support Specialist Careers at RSM - Rockford, Illinois | Apply Now!
Job Description
Workplace Experience Support Specialist at RSM in Rockford, Illinois
Role Overview
As a Workplace Experience Support Specialist at RSM in Rockford, Illinois, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be the go-to person for a variety of tasks, from managing vendors and handling mail to providing administrative support and coordinating events. Your responsibilities will encompass a wide range of activities aimed at creating a positive and productive work environment for our employees and clients.
This position requires a proactive and detail-oriented individual with excellent communication and organizational skills. You will need to be able to handle multiple tasks simultaneously, prioritize effectively, and work independently with minimal supervision. Your ability to build strong relationships with vendors, building management, and internal clients will be essential to your success in this role.
Day in the Life
A typical day for a Workplace Experience Support Specialist at RSM might include:
- Answering a multi-line telephone system and directing calls to the appropriate individuals.
- Greeting visitors and alerting the relevant party of their arrival.
- Managing incoming and outgoing mail, packages, and courier services.
- Providing administrative support, such as creating documents, preparing presentations, and managing calendars.
- Coordinating meetings and events, including booking conference rooms, arranging catering, and setting up audiovisual equipment.
- Managing inventory of office supplies and equipment, and ordering new supplies as needed.
- Coordinating with vendors for maintenance and repairs, ensuring that issues are resolved promptly.
- Conducting daily walkthroughs of the office to identify and address any maintenance or safety concerns.
- Responding to employee requests and inquiries in a timely and professional manner.
- Contributing to a positive and collaborative work environment.
Why Rockford, Illinois?
Rockford, Illinois, offers a unique blend of urban amenities and small-town charm. With a rich history, vibrant arts scene, and affordable cost of living, Rockford provides an attractive environment for professionals looking to build their careers and enjoy a high quality of life.
Located in northern Illinois, Rockford is easily accessible to major cities like Chicago, Milwaukee, and Madison. The city boasts a diverse economy with strengths in manufacturing, healthcare, and education. Rockford also offers a variety of recreational opportunities, including parks, museums, and cultural attractions.
Career Path
At RSM, we are committed to providing our employees with opportunities for growth and development. As a Workplace Experience Support Specialist, you will have the chance to expand your skills and knowledge through training programs, mentorship opportunities, and exposure to new challenges.
Possible career paths for a Workplace Experience Support Specialist at RSM include:
- Workplace Experience Manager
- Facilities Manager
- Office Manager
- Administrative Services Manager
We encourage our employees to take ownership of their careers and actively seek out opportunities for advancement. With hard work, dedication, and a commitment to excellence, you can achieve your professional goals at RSM.
Salary & Benefits
RSM offers a competitive salary and benefits package to attract and retain top talent. The salary range for a Workplace Experience Support Specialist in Rockford, Illinois, typically falls between $40,000 and $60,000 per year, depending on experience and qualifications. [Note: This is an estimated range and may vary based on market conditions and individual circumstances.]
In addition to a competitive salary, RSM offers a comprehensive benefits package that includes:
- Health insurance (medical, dental, and vision)
- Paid time off (PTO)
- Paid holidays
- 401(k) retirement savings plan with employer matching
- Employee assistance program (EAP)
- Life insurance and disability coverage
- Flexible spending accounts (FSAs) and health savings accounts (HSAs)
- Tuition reimbursement
- Professional development opportunities
- Employee referral program
- Wellness programs
- Employee discount programs
- Commuter benefits
- Parental leave policies
RSM Culture
At RSM, we are proud of our culture, which is built on a foundation of respect, integrity, and collaboration. We believe that our people are our greatest asset, and we are committed to creating an environment where everyone can thrive.
We value diversity and inclusion, and we strive to create a workplace where all employees feel welcome, respected, and valued. We encourage our employees to bring their whole selves to work and to share their unique perspectives and experiences.
We are also committed to giving back to the community. Through volunteer opportunities and charitable giving, we support causes that are important to our employees and make a positive impact on the world.
How to Apply
If you are a highly motivated and detail-oriented individual with a passion for creating a positive work environment, we encourage you to apply for the Workplace Experience Support Specialist position at RSM in Rockford, Illinois.
To apply, please submit your resume and cover letter through our online application portal. Be sure to highlight your relevant skills and experience, and explain why you are a good fit for this role.
We look forward to reviewing your application and learning more about you.
FAQ
-
What are the key responsibilities of a Workplace Experience Support Specialist?
Key responsibilities include managing office operations, vendor relationships, administrative support, event coordination, and ensuring a positive work environment.
-
What skills are required for this position?
Required skills include office administration, vendor management, customer service, communication, organization, and proficiency in Microsoft Office Suite.
-
What is the typical career path for this role?
Possible career paths include Workplace Experience Manager, Facilities Manager, Office Manager, and Administrative Services Manager.
-
What is the salary range for this position in Rockford, Illinois?
The estimated salary range is $40,000 to $60,000 per year, depending on experience and qualifications.
-
What benefits does RSM offer to its employees?
RSM offers a comprehensive benefits package, including health insurance, paid time off, 401(k), and professional development opportunities.
-
What is the company culture like at RSM?
RSM has a culture of respect, integrity, collaboration, and commitment to diversity and inclusion.
-
What are the opportunities for professional development at RSM?
RSM offers training programs, mentorship opportunities, and tuition reimbursement to support employee growth.
-
How does RSM support its employees' well-being?
RSM offers wellness programs, employee assistance programs, and flexible work arrangements to support employee well-being.
-
What is RSM's commitment to diversity and inclusion?
RSM is committed to creating a workplace where all employees feel welcome, respected, and valued, regardless of their background or identity.
-
How can I apply for the Workplace Experience Support Specialist position at RSM?
You can apply by submitting your resume and cover letter through our online application portal.
Locations
- Rockford, Illinois, United States
Salary
44,000 - 66,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Office Operationsintermediate
- Vendor Managementintermediate
- Customer Serviceintermediate
- Administrative Supportintermediate
- Project Managementintermediate
- Inventory Managementintermediate
- Mail Servicesintermediate
- Photocopyingintermediate
- Scanningintermediate
- Bindingintermediate
- Telephone Etiquetteintermediate
- Problem Solvingintermediate
- Communication Skillsintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint)intermediate
- Event Coordinationintermediate
- Building Maintenance Coordinationintermediate
- Budget Trackingintermediate
- Team Leadershipintermediate
- Process Improvementintermediate
Required Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred. (experience)
- Minimum of 2-3 years of experience in office administration, facilities management, or a related field. (experience)
- Proven ability to manage multiple tasks and priorities in a fast-paced environment. (experience)
- Strong organizational and time management skills. (experience)
- Excellent communication and interpersonal skills. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). (experience)
- Experience with vendor management and procurement processes. (experience)
- Knowledge of office equipment and maintenance procedures. (experience)
- Ability to work independently with minimal supervision. (experience)
- Demonstrated problem-solving and decision-making abilities. (experience)
- Ability to lift and carry up to 25 pounds. (experience)
- Flexibility to adapt to changing priorities and responsibilities. (experience)
- Experience with multi-line telephone systems. (experience)
- Familiarity with safety and security protocols in an office environment. (experience)
Responsibilities
- Execute office operations activities under minimal to no direction, ensuring the efficient running of the Rockford location.
- Serve as the main point of contact for building management, vendors, internal clients, external clients, and other Enterprise Support Services personnel.
- Assist the Workplace Experience Manager or Supervisor in maintaining a safe, well-maintained, and clean office environment.
- Support the Workplace Experience Manager or Supervisor in coaching workplace experience staff and providing expertise to prevent building system failures.
- Act in the Workplace Experience Manager’s or Supervisor’s absence when required, assuming responsibility for daily operations.
- Answer a multi-line telephone system, direct callers to the appropriate individual, greet visitors, and alert the appropriate party of their arrival.
- Provide administrative assistance, creating and working on intermediate to advanced administrative documents (Word, Excel, and PowerPoint).
- Actively contribute to the firm culture by participating in internal and client-facing activities that enhance the RSM experience.
- Plan and execute Location Services projects such as moves, repairs, cleaning, conference room preparation, and meeting and event coordination.
- Ensure pantries are adequately supplied and perform daily walkthroughs to identify and address maintenance issues.
- Coordinate with vendors and building management on life/safety and repair items, escalating issues and providing status updates to the Workplace Experience Supervisor or Manager when necessary.
- Streamline and improve inefficient processes to effectively manage ordering and maintaining inventory.
- Purchase and maintain inventory of facilities/janitorial supplies and equipment, monitoring inventory levels and reordering materials before depletion.
- Determine whether supplies should be purchased directly from an approved vendor or put out to bid.
- Maintain vendor relationships, process payments, and meet with the Workplace Experience Supervisor or Manager to track and analyze total spend as it relates to the budget.
- Identify cost-efficient ways to upgrade or replace failed/failing building systems (water lines/electric lines/lighting/HVAC) during daily walkthroughs.
- Analyze trends from frequent requests and advise the Workplace Experience Supervisor or Manager of necessary projects that would be cost-beneficial to the firm.
- Provide routine direction and support in mail services, including distribution of mail, UPS, FedEx, and other packages, coordination of courier services, and resolving issues with improperly addressed or packaged items.
- Assist employees with large photocopy, scanning, and binding jobs, ensuring timely completion.
- Maintain a clean and organized work environment, including common areas, conference rooms, and pantries.
- Assist with the setup and breakdown of events and meetings, including arranging catering and audiovisual equipment.
- Respond to employee requests and inquiries in a timely and professional manner.
- Ensure compliance with company policies and procedures, including safety and security protocols.
- Participate in training and development opportunities to enhance skills and knowledge.
- Support other administrative tasks as needed to ensure the smooth operation of the office.
Benefits
- general: Comprehensive health insurance plans, including medical, dental, and vision coverage.
- general: Generous paid time off (PTO) policy for vacation, sick leave, and personal days.
- general: Paid holidays to observe national and cultural celebrations.
- general: 401(k) retirement savings plan with employer matching contributions.
- general: Employee assistance program (EAP) providing confidential counseling and support services.
- general: Life insurance and disability coverage to protect against unforeseen circumstances.
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses.
- general: Health savings accounts (HSAs) with employer contributions to help manage healthcare costs.
- general: Tuition reimbursement program to support professional development and continuing education.
- general: Professional development opportunities, including training programs, workshops, and conferences.
- general: Employee referral program with financial incentives for successful hires.
- general: Wellness programs promoting physical and mental health, including gym memberships and wellness challenges.
- general: Employee discount programs offering savings on various products and services.
- general: Commuter benefits to help offset the cost of transportation.
- general: Parental leave policies providing paid time off for new parents.
- general: Adoption assistance program to support families expanding through adoption.
- general: Flexible work arrangements, including telecommuting and flexible hours, where possible.
- general: Opportunities for career advancement and growth within the company.
- general: Recognition programs to reward and celebrate employee achievements.
- general: Volunteer opportunities to give back to the community and support charitable causes.
- general: Employee resource groups (ERGs) fostering diversity and inclusion within the workplace.
- general: Social events and team-building activities to promote camaraderie and collaboration.
- general: Stock purchase plan allowing employees to invest in the company's success.
Tags & Categories
Answer 10 quick questions to check your fit for Workplace Experience Support Specialist Careers at RSM - Rockford, Illinois | Apply Now! @ RSM.
Related Books and Jobs