Senior Administrative Assistant - Clinician Experience at Sanford Health: Role Overview

Sanford Health, a leading not-for-profit health system, is seeking a dedicated and detail-oriented Senior Administrative Assistant to support our clinicians and clinician experience team in Fargo, North Dakota. This full-time position offers a rewarding opportunity to contribute to the well-being of our healthcare professionals and the overall success of our organization.

As a Senior Administrative Assistant, you will play a crucial role in providing clerical and administrative support to clinicians and clinician leaders. Your responsibilities will include data entry, department ordering, scheduling meetings, making travel arrangements, and providing project support. You will also serve as a vital resource for clinicians, assisting with expense reports, annual check-in processes, and various applications. This position requires a high level of accountability, minimal supervision, and the ability to maintain confidentiality at all times.

A Day in the Life of a Senior Administrative Assistant

Here’s a glimpse into what a typical day might look like in this role:

• Morning: Arrive at the office and review your schedule for the day. Prioritize tasks based on urgency and importance. Check emails and respond to inquiries from clinicians and team members.
• Mid-Morning: Assist clinicians with expense reports, ensuring accuracy and adherence to company policies. Generate reports related to clinician annual check-in processes. Schedule meetings and coordinate travel arrangements for clinicians.
• Lunch: Take a break and recharge. Connect with colleagues and build relationships.
• Afternoon: Work on data entry tasks, updating clinician records and databases. Provide project support, such as preparing presentations or conducting research. Manage department ordering and ensure adequate supplies are available.
• Late Afternoon: Respond to phone calls and provide information to callers. Assist clinicians with completing various applications. Review and organize files, both physical and electronic. Prepare and distribute correspondence, memos, and reports.
• End of Day: Wrap up any outstanding tasks and prepare for the next day. Ensure all communications are addressed and files are properly organized.

Why Fargo, North Dakota?

Fargo, North Dakota, offers a unique blend of small-town charm and big-city amenities. With a thriving economy, affordable cost of living, and a friendly community, Fargo is an excellent place to live and work. The city boasts a vibrant arts and culture scene, with numerous museums, theaters, and music venues. Outdoor enthusiasts will appreciate the city’s many parks, trails, and recreational opportunities. Fargo is also home to several colleges and universities, providing a strong educational foundation for residents.

Sanford Health is deeply rooted in the Fargo community, providing comprehensive healthcare services to the region. Working in Fargo allows you to be part of a close-knit team and make a meaningful impact on the lives of patients and their families.

Career Path Opportunities at Sanford Health

Sanford Health is committed to providing employees with opportunities for growth and advancement. As a Senior Administrative Assistant, you can develop your skills and knowledge through on-the-job training, professional development programs, and mentorship opportunities. Potential career paths within Sanford Health include:

• Administrative Specialist: Advance your administrative skills and take on more complex tasks, such as managing projects and coordinating events.
• Executive Assistant: Provide high-level support to executives and senior leaders, managing their schedules, communications, and travel arrangements.
• Office Manager: Oversee the day-to-day operations of a department or office, managing staff, budgets, and resources.
• Project Coordinator: Lead and coordinate projects, ensuring they are completed on time and within budget.
• Human Resources Assistant: Support the HR team with administrative tasks, such as recruiting, onboarding, and benefits administration.

Salary and Benefits

The estimated salary range for this position is $38,000 to $52,000 per year, depending on experience and qualifications. Sanford Health offers a comprehensive benefits package, including:

• Health Insurance: Medical, dental, and vision coverage.
• Paid Time Off: Vacation, sick leave, and holidays.
• Retirement Plan: 401(k) with employer match.
• Life Insurance: Basic and supplemental life insurance options.
• Disability Insurance: Short-term and long-term disability coverage.
• Employee Assistance Program: Confidential counseling and support services.
• Tuition Reimbursement: Financial assistance for continuing education.
• Wellness Programs: Programs to promote physical, mental, and financial well-being.
• Employee Discounts: Discounts on Sanford Health services and products.

Sanford Health Culture

At Sanford Health, we are committed to creating a culture of excellence, teamwork, and respect. We value our employees and provide them with the resources and support they need to succeed. We believe in providing compassionate care to our patients and their families, and we are dedicated to making a positive impact on the communities we serve.

We encourage innovation and creativity, and we empower our employees to take ownership of their work. We are committed to diversity and inclusion, and we strive to create a welcoming and inclusive environment for all.

How to Apply

If you are interested in joining the Sanford Health team as a Senior Administrative Assistant, please submit your application online through our careers website. Be sure to include your resume and a cover letter highlighting your qualifications and experience.

Frequently Asked Questions (FAQ)

1. What are the essential functions of the Senior Administrative Assistant role?
   The essential functions include performing clerical duties, data entry, scheduling meetings, making travel arrangements, providing project support, and maintaining confidentiality.
2. What qualifications are required for this position?
   A high school diploma or equivalent is preferred, and an associate degree is desirable. At least one year of applicable experience is also preferred.
3. What skills are necessary to succeed in this role?
   Strong organizational, communication, and time-management skills are essential. Proficiency in Microsoft Office Suite and familiarity with WorkDay, EPIC, and other technology applications are also beneficial.
4. What is the work schedule for this position?
   This is a full-time position with a schedule of 40 hours per week, typically during day shifts.
5. What is the salary range for this position?
   The estimated salary range is $38,000 to $52,000 per year, depending on experience and qualifications.
6. What benefits does Sanford Health offer?
   Sanford Health offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, life insurance, disability insurance, and tuition reimbursement.
7. What opportunities are there for career advancement at Sanford Health?
   Sanford Health is committed to providing employees with opportunities for growth and advancement. Potential career paths include Administrative Specialist, Executive Assistant, Office Manager, and Project Coordinator.
8. What is the company culture like at Sanford Health?
   Sanford Health fosters a culture of excellence, teamwork, and respect. We value our employees and provide them with the resources and support they need to succeed.
9. How do I apply for this position?
   You can apply online through our careers website. Be sure to include your resume and a cover letter highlighting your qualifications and experience.
10. Whom can I contact if I have questions about the application process?
    You can contact the Sanford Health Talent Acquisition team at talent@sanfordhealth.org or call 1-877-673-0854.