Description

• Ensures the correct and timely checking of technical and financial documents and the immediate sending of feedback to parties concerned.
• Accurately and efficiently encodes in the database the pertinent details of technical and financial documents received from affiliates using applicable data entry tools.
• Efficiently distributes nominations to executing affiliates and monitors their confirmation.
• Ensures the correct and timely checking / monitoring of vessels in port traffic.
• Assists the affiliates in the resolution of their queries or concerns regarding input and output data of a report or document.
• Checks draft inspection reports and invoices for erroneous entries or omissions with reference to the strict provisions and guidelines required by the clients.
• Accurately and efficiently encodes in the database the details of job orders and invoices received from global sales hubs.
• Identifies and investigate the reasons for non-payment of invoices and decides on the course of action to resolve the issues.
• Captures prospect incoming vessel in port destination and create record using designed system.
• Regularly prepares and submits statistical reports to clients.
• Maintains the integrity of the contents of database necessary for credible statistical reports.
• Gives feedback to concerned parties for any review findings – gives idea and recommends corrections or revisions to a document.
• Follows up affiliates the preparation or submission of documents required to bill clients.
• Attends and participates in team and company meetings.
• Provides suggestions on process improvements.
• Reports to Management any breach of integrity, solicitation for, or offer of, an improper payment or advantage coming to his/her knowledge.
• Performs other duties as may be assigned by Operations Manager to achieve operations efficiency. Examples of other tasks are as follows: to supervise or Member of Special Projects or Work Group

Qualifications

• Must have at least a University and or College Degree or have completed an equivalent Technical/Vocational course.
• Can work on rotation shift basis (Morning, Mid Shift).
• Knowledge or exposure in Quality Assurance particularly in Oil, Gas and Chemicals is a nice to have
• Computer literate (familiar with MS Window applications).
• Must type at least 35 words per minute with an accuracy rate of at least 90%.
• Trade experience in Oil, Gas and Chemicals and financial documents, an advantage.
• Audit and proof-reading exposure preferred.
• Detail and results-oriented.

Additional Info

• Ability to adapt quickly and demonstrate flexibility.
• Strong team player and work ethic.
• Manage tight deadlines.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in indirect tax transactions (VAT, withholding tax).
• Proactive, professional, innovative, confident in communication and open towards change.
• Excellent customer / stakeholder engagement and interpersonal skills.
• Possess strong sense of teamwork, integrity, self-motivation, positive attitude and initiative.
• Strong verbal and written communication skills.
• Strong analytical, problem solving and decision-making skills.
• Able to work independently in a customer centric orientated environment.
• Ability to deal sensitively with confidential material.
• Hight attention to detail / delivers superior results.
• Works well under pressure and to conflicting deadlines.
• Positive and proactive attitude.
• Thinks Strategically.
• Translates Strategy into Actions.
• Influences Internally & Externally.
• Collaborates Effectively.
• Willing to work in Alabang, Muntinlupa

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.