Description

1. Main Responsibilities and Tasks:

• Provides administrative support for day-to-day Human Resources operations and industrial relations.
• Responsible for operational and technical Human Resources duties, including employment application tracking, computer entry, and file maintenance, assisting employees with staff and administrative assistance
• Onboarding and new hire orientation.
• Maintain confidential personnel files, personnel actions, and preparation of job postings and computerized employee data information.
• Preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines.
• Ensure strict confidentiality of staff, and company information.
• Perform exceptional customer service by answering employee requests and questions courteously and professionally.
• Collaborate with leadership to ensure site success, personnel needs are met, and employee engagement efforts are maintained.
• Process payroll and benefit changes within the required timeframe, whenever required
• Instruct employees on how to make necessary changes in the HRIS system.
• Complete all employment checklist within the standards of company
• Processes third parties' invoices for payment and maintains records
• Ensures HR team is properly supplied with office materials and monitor's inventory.
• Process and maintain Human Resources Data base, both physical and digitalized
• Assist in driving performance evaluations process 
• Assist with training development, scheduling, and maintaining training files according to the need
•  Submit the background checks for new hires and complete terminations process checklists
• Assist with Medical System controls
• Assist with projects as needed
• Manager User Access and permissions on HRIS
• Perform all other related duties as assigned or requested.

2. Health and Safety:

• Adopt safe behavior at all times, exercising due regard for the health and safety of SGS employees, in accordance with SGS policies and procedures.
• Comply at all times with SGS's Code of Integrity and Professional Conduct.
• Work in accordance with ISO standards and requirements (9001, 27001, 14001 and 45001).
• Ensure all team under your supervision is working in accordance with ISO standards and requirements (9001, 27001, 14001 and 45001).
• Report all hazards, near misses and incidents.
• Always wear relevant PPE and comply with health and safety regulations.
• Participate in monthly safety talk with team members.
• Ensure that all waste produced by SGS is disposed of in an environmentally sustainable manner.
• Optimize resources in order to protect the environment.

Qualifications

3. Education and Competencies:

• Degree in Human resource, Business Administration, Law, Organizational Psychology, Public Administration or other related area
• 3+ years of office/clerical support experience including Document Management
• Training for trainer course will be advantage
• ISO 9001:2015 internal auditor training is a plus
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Must be punctual, and reliable.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat.
• competent; able to work with a diverse workforce 
• Must be professional in demeanor, dress, and presentation.

Additional Info

https://www.sgs.com

Company Description

SGS Mozambique, Ltd. affiliate of SGS (Société Générale de Surveillance, SA), World’s Leading Testing, Inspection and Certification company, recognized as the global benchmark for sustainability, quality and integrity. With more than 98.000 employees and 2.650 offices and laboratories around the world. Operate in all Mozambique provinces, since 1962, with 3 regional offices in Maputo, Beira and Nacala is looking for Human Resource Assistant based in Maputo city, and reporting to Human Resource Manager, under the below terms of reference: