Description

To ensure the Quality and OI administration for the SGS KATHU LABORATORY is well instituted and maintained.

• To take full control of the SGS document control system to be in line with the SGS high level system requirements and ISO17025 for SGS Kathu (UMK).
• Register, format, distribute and control the Geochem system document process.
• To implement and maintain a graphical statistics system for proficiency testing within the current PT Schemes.
• To administer the improvement system registers and lists and to ensure overdue action items are immediately brought to the attention of the Laboratory Manager.
• To ensure accurate and comprehensive minutes are taken at monthly quality meetings, management review meetings etc.
• To monitor the training programs drawn up and ensure that scheduled training dates are being adhered to.
• Operate to the highest standard of ethics as indicated in SGS integrity Programs.
• Assist with continuous improvement of systems within the Laboratory.
• Adhere to all quality and safety requirements of the management system.
• Perform any other reasonable tasks as assigned by your direct line manager.
• Responsible for all Health, Safety and environmental procedures.
• Up keeping of the Contractors pack files.
• Conduct weekly safety / talk meetings.
• Complete all Safety documentation for the Month-End OI Reports.
• Implementing SGS and UMK Safety Policies, COP’s and SOP’s.
• Maintaining all existing HSE documentation and improve on it continuously.
• Appointed as SHE Coordinator and ICAM investigator.

• Monitor and report all non-compliance of Quality reporting deadlines and schedules.
• Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action. Update weekly verifications.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Diagnose all suspect results and assist in rectifying the problem whether it is equipment, personnel, or analytical.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified, and ensure its closure.
• Perform and complete all standard weekly, monthly and Quarterly Quality reports.

Qualifications

Education

• Matric (Grade 12)
• Certificate in overall Quality Management will be an advantage
• Any Safety courses / practical experience on HSE control in a Laboratory

Experience

• 5 Years administrative experience
• Advanced Microsoft software experience
• G6 / SLIM experience
• Quality (and safety) management system experience will be an advantage, especially ISO/IEC 17025:2017.

Competencies

Outstanding Attention to detail

Double checks the accuracy of information and work product.

Expresses concern that things be done right, thoroughly or precisely.

Effective planning and organization

Anticipates obstacles realistically when planning.  Keeps clear, detailed records of own or other’s activities related to the accomplishment of stated objectives.  Determines priorities and allocates time and resources effectively.

Effective computer skills

Comprehension of systems function and utilization thereof.

Concern for order and quality

Reflects an underlying drive to reduce uncertainty in the surrounding environment.  It is expressed in such forms as monitoring and checking work or information, insisting on clarity of roles and functions, etc.

Flexibility

Ability to adapt to and work effectively within a variety of situations and with various individuals or groups.  Flexibility entails understanding and appreciating different and opposing perspectives on an issue, adapting one’s approach as the requirements of a situation changes and changing or easily accepting changes in job requirements.

Additional Info

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 97,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.