About Gilead Sciences

Gilead Sciences is a leading biopharmaceutical company dedicated to creating a healthier world for all people. For over 35 years, Gilead has pioneered therapies for some of the world's most challenging diseases, including HIV, viral hepatitis, COVID-19, and cancer. Headquartered in Foster City, California, the company advances innovative treatments in HIV/AIDS, oncology, and inflammatory diseases, ensuring global access to life-changing medicines. Gilead's commitment to scientific innovation and patient impact drives its mission to discover, develop, and deliver therapies that improve lives worldwide.

Role Overview

The Sr Administrative Coordinator position at Gilead Sciences in Foster City, California, offers a pivotal opportunity to support senior leadership in the Financial Planning & Analysis (FP&A) department. Reporting to FP&A leadership, you will primarily assist the SVP of FP&A and VP of Commercial Finance, while contributing to a team of approximately 300 employees. This full-time role demands exceptional organizational skills, proactive problem-solving, and the ability to thrive in a fast-paced biopharmaceutical environment. Ideal candidates are customer-service oriented, solutions-driven, and comfortable interfacing with high-level executives.

Key Impact Areas

In this role, you will streamline operational processes, manage complex schedules, and coordinate global events, directly supporting Gilead's bold ambitions in advancing therapies for HIV, oncology, and inflammatory diseases.

Key Responsibilities

As Sr Administrative Coordinator, your responsibilities will span executive support, event coordination, and process improvement:

• Proactively maintain daily calendars for SVP and VP, resolving conflicts and prioritizing workloads independently.
• Plan and execute a wide range of events, including department meetings, team-building activities, and catering logistics.
• Organize domestic and international travel, preparing comprehensive itineraries and materials.
• Facilitate leadership team meetings, providing PowerPoint support and managing ad hoc projects efficiently.
• Analyze business processes, gather data, and implement solutions to streamline procedures and update policies.
• Serve as a resource for other administrative staff, offering cross-training and backfill support.
• Handle sensitive and confidential information with discretion while working under minimal supervision.

Qualifications & Requirements

Gilead seeks candidates with a blend of education and hands-on experience:

Basic Qualifications

• Master’s degree with 0+ years relevant experience; OR
• Bachelor’s degree with 2+ years relevant experience; OR
• Associate’s degree with 4+ years relevant experience; OR
• High School diploma with 5+ years relevant experience.

Preferred Qualifications

• Proven ability to multitask high-impact activities with minimal direction amid ambiguity.
• Strong judgment in managing confidential information and making decisions on behalf of leaders.
• Business acumen, networking skills across functions, and a collaborative team-player mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and excellent communication skills.

People leader accountabilities include fostering inclusion, developing talent, and empowering teams—key elements of Gilead's culture.

Benefits & Perks

Gilead Sciences offers a premium compensation package designed to attract top talent:

• Competitive salary estimated at $90,000–$150,000 annually, based on biopharma sector rates in Foster City, CA.
• Comprehensive health, dental, and vision insurance.
• 401(k) matching, stock purchase plans, and financial wellness programs.
• Generous paid time off, parental leave, and flexible work options.
• Professional development resources, tuition reimbursement, and leadership training.
• On-site amenities including fitness centers, dining, and wellness programs at the Foster City campus.

Career Growth

At Gilead, every employee is an asset in achieving bold ambitions. This Sr Administrative Coordinator role provides exposure to senior executives and cross-functional teams, paving the way for advancement into higher administrative, operations, or finance support positions. Gilead invests in talent development, offering coaching, feedback, and opportunities to grow within a culture that values inclusion and empowerment. Many admins transition into strategic business partner roles, leveraging their business acumen and networks.

Why Join Gilead

Joining Gilead means contributing to groundbreaking work in HIV treatments like Biktarvy, oncology innovations, and therapies for inflammatory diseases. Foster City's collaborative environment, combined with Gilead's global reach, offers unparalleled impact. Employees benefit from a supportive culture where people leaders drive inclusion and development. Be part of a team relentlessly advancing human health—apply today to help create possible, together.

Role FAQs

Q: Is this a remote role?
A: This is an on-site position in Foster City, California.

Q: What level of experience is required?
A: Equivalent to BA/BS + 2 years or higher in administrative support, preferably in biotech or pharma.

Q: Does the role involve travel?
A: Yes, coordinating travel for executives and candidates is a key duty.

Q: How does Gilead support diversity?
A: Through people leader accountabilities focused on inclusion, diverse teams, and employee empowerment.

Q: What is the team size supported?
A: Primary support for SVP/VP with oversight of FP&A team (~300 employees).