Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

We are looking for an experienced and motivated individual to join our team as an Accounts Payable Supervisor at Thermo Fisher Scientific Inc. This multifaceted position plays a key leadership role in leading and continuously improving Accounts Payable (AP) operations within GBS Budapest for the EMEA region. The role oversees multiple AP functions, including Query Management, Invoice Troubleshooting, AP Quality Control, and IDOC Issue Resolution. The position is responsible for ensuring the integrity, accuracy, and compliance of end-to-end Procure-to-Pay (P2P) processes while delivering timely and effective support to both internal stakeholders and external suppliers. It supervises cross-functional teams that handle supplier and business queries, invoice processing issues, quality monitoring, and system interface errors!

A critical part of the role is driving standardization, automation, and process optimization initiatives. The position also plays an active role in system upgrades, reporting and analytics, root cause analysis, and cross-functional teamwork, particularly with Compliance teams, to enhance service levels, reduce operational risks, and support audit readiness.

MAJOR AREAS OF RESPONSIBILITY:

• Supervise all E2E daily operations within the Accounts Payable team, including accounting, query management, invoice issue resolution, quality controls and Idoc management.
• Provides daily interaction, training, direction and oversight of staff activities to ensure coordination, accuracy and timely delivery of work outputs.
• Oversee and review month-end closing activities, including account reconciliations and journal entries.
• Ensure timely clearance of aged items on general ledgers and maintain overall balance in accordance with accounting standards.
• Implement and carry out accounting policies and procedures to maintain accurate financial records.
• Ensure the accuracy and completeness of the accounts payable sub-ledger and its reconciliation with the general ledger.
• Monitor and reduce AP related Trade - GR/IR items on a monthly basis.
• Use BlackLine for account reconciliations and ensure all reconciliations are completed accurately and timely.
• Collaborate with the finance team to support financial planning, forecasting, and budgeting processes.
• Monitors and troubleshoots invoice fall outs daily to ensure payment due date adherence
• Responsible for the timeliness of invoice handling and troubleshooting
• Monitors and troubleshoots invoice fall outs daily to ensure payment due date adherence
• Supervises the timeliness and accuracy of supplier invoice query and issue resolution processes.
• Ensures quality in customer service levels is maintained both internally and externally.
• Works closely with the GBS Control & Compliance team.
• Adheres to Internal & External Audit guidelines and provides reporting as requested.
• Ensures quality in customer service levels are maintained both internally and externally.
• Perform special projects and ad-hoc reporting as require within the functional area
• Connects and builds the network with other P2P departments to leverage and share standard methodologies
• Support global process standardization and the implementation and maintenance of accounts payable automation tools and technologies for functional area
• This position holds the supervisory/administrative responsibility for development of staff members, including hiring, performance development and annual review, disciplinary actions, coaching and counseling, personal development and career advancement, succession planning, etc

REQUIRED EDUCATION/EXPERIENCE:

• University or College degree
• 5+ years prior experience in Shared Services or Global Business Services
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Consistent track record of managing people and processes
• Demonstrates attention to detail and quality, and sense of urgency for quick resolution
• Ability to exhibit persistence and emotional intelligence and diffuse customer dissatisfaction.  
• Ability to work through and adapt to change.
• Ability to adapt to (frequently) changing priorities
• Proficient in English
• Excellent problem-solving skills and ‘can do’ attitude
• Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation, and Involvement

REQUIRED SKILLS:

• Extensive experience with SAP is required; familiarity with Navision, QAD, Oracle, JD Edwards Financial Software is advantageous.
• Strong grasp of Accounts Payable principles and standard processes.
• Demonstrated capability and readiness to develop and maintain financial controls
• Effective training skills and team building capabilities for rapid ramp-up of functional tasks within area of responsibility.
• Proven leadership abilities and strong oral and written communication, presentation, conflict resolution and coaching/mentoring.
• Experience leading continuous process improvement projects leading to significant time or bottom-line savings.
• Ability to develop high levels of credibility and forge validated and positive professional relationships with peers, and upper management.
• Ability to handle multiple assignments, has good judgment, and prioritizes projects and time reliably
• Ability to develop and maintain financial controls.

What We Offer: 

• Competitive Compensation Package: Benefit from a competitive salary, Cafeteria benefits (SZÉP-card allowance), and an annual performance-based bonus. Flexible working arrangements and monthly pension fund contributions after six months of employment are also included. 

• Comprehensive Health & Well-being Support: Enjoy a Medicover health insurance package with health screenings, life, accident, and critical illness insurance, as well as access to discounted dental care services. Stay active with a discounted All You Can Move Sport Pass and relax in our dedicated office areas equipped with massage chairs. 

• Career Growth & Professional Development: Advance your skills through soft and hard skill training, continuous learning opportunities, and complimentary language courses available after three months of employment. 

• Modern & Convenient Work Environment: Work in a modern office featuring standing desks and ergonomic chairs, located approximately 10 minutes from the city center, with complimentary parking provided. 

• Inclusive, Multilingual Culture: Join our multilingual work environment with native colleagues, fostering a vibrant, collaborative atmosphere supported by innovative technology. 

• Engaging Community & Events: Participate in exciting team and company events, including social responsibility initiatives and after-hours activities, as we celebrate diversity and shared achievements. 

We offer an innovative, forward-thinking environment with outstanding career development prospects. Join us and be part of a team that stands for integrity, intensity, involvement, and innovation.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.