About Canonical

Canonical is the company behind Ubuntu, the world's leading open source operating system powering public cloud, data science, AI, engineering innovation, and IoT. As a pioneer in global distributed collaboration, Canonical operates with over 1000 colleagues across 70+ countries. Founder-led and profitable, the company sets the standard for excellence in open source software, serving top public cloud providers, silicon manufacturers, and industry leaders worldwide. Canonical's remote-first culture since 2004 emphasizes smart work, continuous learning, and impactful contributions to a changing technological landscape.

Role Overview

The Tokyo Office Administrator role at Canonical is an office-based position in Tokyo, Japan, supporting the success of our growing Tokyo office. As part of the global business services team, you'll handle front-of-house operations, logistics, and administration in a dynamic environment. This role suits positive, self-driven organizers with excellent English skills who thrive on responsibility, process improvement, and cross-team collaboration. No extensive experience required—just a keen aptitude for excellence and adaptability in a fast-paced, global tech company.

Key Responsibilities

Your day-to-day will focus on creating an exceptional office experience:

• Create a professional, positive, and welcoming environment for colleagues and guests.
• Proactively manage front-of-house, meeting rooms, and desk space allocation.
• Perform clerical, administrative, and logistical tasks, including ordering supplies, office equipment, and processing invoices.
• Build and maintain strong relationships with internal teams and external stakeholders.
• Collaborate across Canonical's global teams to ensure seamless operations.

Qualifications & Requirements

Canonical seeks top talent with the following attributes:

• Excellent academics demonstrating strong foundational skills.
• Outstanding spoken and written English proficiency for global communication.
• Responsible, accountable nature with self-awareness and thoughtfulness.
• Ability to travel up to twice a year for company events lasting up to two weeks.
• Capacity to quickly grasp existing technical systems and propose meaningful improvements.
• Strong problem-solving skills paired with meticulous attention to detail.
• Superior communication and interpersonal abilities.
• High adaptability in a fast-paced, ever-evolving environment.

Ideal candidates are forward planners, reliable team players eager to own projects and drive continuous improvement.

Benefits & Perks

Canonical offers competitive, performance-based compensation tailored to location, experience, and impact, with annual reviews and bonuses. Key benefits include:

• USD 2,000 annual personal learning and development budget.
• Performance-driven annual bonus and compensation reviews.
• Recognition rewards for outstanding contributions.
• Generous annual holiday leave, plus maternity and paternity leave.
• Pension and comprehensive medical insurance.
• Employee Assistance Program for wellbeing support.
• Exciting travel opportunities to meet global colleagues, including Priority Pass and long-haul upgrades.

These perks reflect Canonical's commitment to fairness, local needs, and global equity.

Career Growth

At Canonical, career progression is driven by performance and initiative. Office Administrators gain exposure to global operations, honing skills in administration, logistics, stakeholder management, and process optimization. With annual learning budgets, you'll access training in emerging tech, leadership, and Ubuntu-related tools. Regular feedback, compensation reviews, and cross-team projects position you for advancement in business services or beyond. Canonical's high standards challenge you to excel, learn new skills, and contribute to open source innovation.

Why Join Canonical

Joining Canonical means working at the forefront of open source with Ubuntu, shaping AI, cloud, and IoT futures. Experience a unique, distributed culture where remote-first principles meet occasional in-person strategy sessions in exciting global locations. As an equal opportunity employer, Canonical values diverse perspectives for better products and environments. This Tokyo role offers stability in an office setting within a growing, profitable tech leader—perfect for organized professionals ready to make an impact.

Role FAQs

Q: Is this a remote role? No, this is an office-based position in Tokyo, Japan.

Q: What English level is required? Excellent spoken and written English is essential for global collaboration.

Q: Is prior office administration experience necessary? Not extensively; we prioritize organizers, communicators, and self-starters eager to grow.

Q: How often does travel occur? Up to twice yearly for company events, up to two weeks each.

Q: What makes Canonical different? Remote-first since 2004, Ubuntu innovation, global reach, and a focus on excellence in open source.