Administrative Coordinator - St. Peter's Hospital - School of Nursing - FT Days

Position Highlights:

• Quality of Life: Where career opportunities and quality of life converge
• Advancement:  Strong orientation program, generous tuition allowance and career development
• Work/Life:  Monday -Friday, 8am to 4pm.
• We offer great Benefits including:  Competitive Pay, Paid Leave. Shift Differentials, just to name a few.

Position Summary:

The Admissions Coordinator, SON is responsible for coordinating the full cycle of admissions activities from initial inquiry to matriculation for both the SON and CON. . This includes Counseling applicants, providing extensive detailed information regarding entrance criteria, collating admissions files, attending college fairs, communicating final decisions, tracking matriculation fees and setting up registration events . Spends 90% of the time on admissions activities. Also completes other clerical duties such as the 2PG, collects badge information for building access, and responds to facility issues as needed,  provides additional support to student services as needed.

ESSENTIAL FUNCTIONS:

The Admissions Coordinator spends 90% of the time coordinating the admissions process and processing applicant files.  Counsels applicants, providing detailed information regarding entrance criteria.  Evaluates applicant files for completeness, and prepares files for review by the Admissions and Progression Committee.  Notifies candidates of acceptance or denial. Tracks receipt of matriculation fee and develops waiting list, schedules students for initial registration, Demonstrates strong interpersonal skills, good verbal and written communication skills, and organization priority-setting skills. Spends 5% of the time in clerical functions.

MENTAL/VISUAL/PHYSICAL DEMANDS:

Moderate physical activity.  Able to walk moderate distances and stand or sit for extended periods of time.  Able to lift and move office equipment and supplies.  Manual dexterity sufficient to manipulate computers  and office support equipment (fax machine, copier).  Visual and auditory acuity adequate to maintain attention to detail in computer projects, accurate file maintenance and interpersonal communication.  Ability to travel between campuses of the Patient Care Division occasionally.

CUSTOMER/STUDENT SENSITIVITY:

Interacts with the community, prospective/current students, and other customers in a respectful and professional manner.  Maintains confidentiality of prospective/current students in accordance with FERPA stipulations.  No patient contact.

TECHNICAL KNOWLEDGE:

Competence in computer applications for the purposes of word-processing, spreadsheet, and database maintenance.  Must be able to operate office equipment such as a fax machine and copier. 

PROBLEM-SOLVING:

The Admissions Coordinator makes decisions related to office management and flow of information, procuring office services and project management.  Ability to analyze and solve basic problems through information gathering and consultation within the department.  Demonstrates autonomy in actions as warranted by the situation.

INTERNAL/EXTERNAL CONTACTS:

The Admissions Coordinator communicates with all levels of leadership, staff, students, outside vendors and members of the lay and professional communities. The Training Associate is frequently the first contact for potential customers.  As such, must have strong customer service skills: professional, tactful and patient.

PLANNING:

The Admissions Coordinator plans for assigned projects and the ongoing management of departmental goals and operations.  Organizes and prioritizes activities on a daily, weekly and monthly basis.  Responds to change with flexibility.

EDUCATION CERTIFICATIONS AND EXPERIENCE:

Bachelor’s degree required.  Completion of certificate program in secretarial studies and one year of experience; or three years of clerical experience is required.

Experience Requirements:

• 2-4 years of prior office manager experience
• College Admissions experience preferred.
• Computer skills: (Microsoft Word/Excel/E-mail, Canvas). 
• Ability to work as part of a team.
• Excellent customer service, communication, organizational, time management and computer skills required. Should be familiar with outlook and excel.

Pay Range: $19.20 - $25.58

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.