Business Operations Coordinator - Careers at Unum
Unum
Business Operations Coordinator - Careers at Unum
Job Description
Business Operations Coordinator - Careers at Unum
Location: Portland, Maine, USA | Job ID: 834469
**Why Join Unum?**
Unum stands out in the insurance industry with an award-winning culture that prioritizes inclusion, diversity, and personal well-being. Imagine starting your day knowing you're backed by a competitive benefits package including health, vision, dental, short- and long-term disability coverage, generous PTO (with paid volunteer time!), and up to 9.5% 401(k) employer contributions. Add mental health support, tuition reimbursement, student loan repayment options, and flexible work environments, and it's clear why Unum invests in your success. With 10,000 dedicated employees, every role contributes to helping families and individuals navigate life's moments—professional growth starts here.
**Career Growth & Stability at Unum**
Unum Careers are built for longevity and advancement. This Business Operations Coordinator position supports high-level executives like Vice Presidents, providing hands-on experience in project management, administrative excellence, and cross-functional collaboration. Gain skills in SharePoint management, budget analysis, and meeting coordination while accessing performance-based incentives and clear paths to senior roles. Whether you're eyeing promotions in operations, insurance jobs, or leadership, Unum's commitment to development ensures stability in a thriving industry. Benefit from ongoing training, mentorship, and opportunities that align with your ambitions for sustained career progression.
**Impact of the Role**
In this pivotal Business Operations Coordinator position, you'll drive efficiency by coordinating projects, maintaining accurate documentation, and resolving obstacles to keep initiatives on track. From organizing SharePoint sites and tracking budgets to capturing meeting minutes and facilitating multi-day leader events, your work directly enables executive success and organizational goals. Supporting Unum's mission to help others thrive, you'll impact customer lives through seamless operations in employee benefits solutions. This role isn't just a job—it's a chance to make a meaningful difference in Insurance Jobs while unlocking personal Growth Opportunities at a company that values your contributions. Join Team Unum today and elevate your career in Portland, Maine.
Role Overview
Job Posting End Date: February 13When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life’s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
Award-winning culture
Inclusion and diversity as a priority
Performance Based Incentive Plans
Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
Generous PTO (including paid time to volunteer!)
Up to 9.5% 401(k) employer contribution
Mental health support
Career advancement opportunities
Student loan repayment options
Tuition reimbursement
Flexible work environments
*All the benefits listed above are subject to the terms of their individual Plans.
And that’s just the beginning…
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you’re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
General Summary:
This position is accountable for providing administrative support (including travel, scheduling, expense reporting, etc.) and project work in support of projects and initiatives. The incumbent will support a Vice President, and possibly other management-level employees in the organization, to ensure project documentation is accurate, up-to-date and aligned with corporate standards. Additional duties include action item follow-up, setting-up meetings, documenting meeting minutes, preparing pre-work for meetings, etc.Principal Duties and Responsibilities
- Under direct supervision, assists in coordination of projects including preparing and maintaining project plans, project schedules, and staffing requirements. Tracks progress and identifies/resolves obstacles.
- Performs some administrative tasks such as answering/screening calls, arranging meetings, developing agendas, preparing progress reports, and ordering and maintaining supplies.
- Create, organize, and maintain project SharePoint sites and file structure for new and existing projects.
- Accountable for project reporting to ensure all information is collected and organized in a consistent manner while providing an accurate and up-to-date view of the project status.
- Accountable for following up on action items, documenting meeting minutes, etc.
- Organizes tasks efficiently to meet deliverables on time; notifies management when schedules cannot be met; recommends and implements alternatives/options to minimize delay.
- Maintains the budget and conducts variance and trend analysis as needed.
- Establish cooperative, productive working relationships with functional business areas resources in order to resolve issues and keep the project moving.
- Conducts information searches, compiles data, and monitors and reports results as needed.
- Prepares budgets, including researches and estimating expenses, develops format for tracking expenses, analyses and researches discrepancies
- Assist with all day/multi-day meetings for leaders within or visiting company sites. Can assist with development and coordination of pre-work, scheduling meetings, developing agendas, capturing and sharing information from the meetings.
- Co-ordination of organizational change communications and creation of new org charts.
- Assist with the coordination of projects including project plans, schedules, and action steps.
- Assist with the creation and maintenance of SharePoint site.
- Able to provide creation/maintenance of any type of reporting similar to what a block analyst completes
- May perform other duties as assigned, including special projects.
Job Specifications
- Bachelor’s degree or 1 to 3 years related work experience required.
- Good negotiation skills
- Strong written and oral communication skills
- Strong analytical and problem-solving skills
- Strong knowledge and experience with various Microsoft Office tools such as Access, Excel, Microsoft Word, Microsoft Projects, Power Point, and Visio.
- Strong planning, organizing and time management skills
- Ability to multi-task goals and priorities
- Ability to deal with multiple, concurrent, and rapidly changing demands
- Ability to interact, partner, and influence internal and external customers, as well as various levels of management
#LI-BK1
~IN2
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$40,000.00-$75,600.00Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
UnumWhat You'll Be Doing (Responsibilities)
- Coordinate projects including preparing plans, schedules, and tracking progress
- Perform administrative tasks like screening calls, arranging meetings, and managing supplies
- Create and maintain project SharePoint sites and file structures
- Prepare project reports and ensure accurate status updates
- Follow up on action items and document meeting minutes
- Maintain budgets, conduct variance analysis, and track expenses
- Assist with multi-day meetings including pre-work and agendas
What You Need to Succeed (Qualifications)
- Experience providing administrative support to executives
- Ability to work under direct supervision on projects
- Strong organizational skills for maintaining project documentation
- Proficiency in tools like SharePoint and Microsoft Office
- Excellent communication for cross-functional collaboration
Skills Required
Project coordination and planning, Administrative support (scheduling, travel, expenses), SharePoint site management and file organization, Meeting documentation and action item follow-up, Budget tracking and variance analysis, Data compilation and reporting, Microsoft Office proficiency, Time management and prioritization
Benefits & Perks at Unum
- Competitive benefits package (Health, Vision, Dental, Disability)
- Generous PTO including paid volunteer time
- Up to 9.5% 401(k) employer contribution
- Mental health support
- Tuition reimbursement and student loan repayment
- Performance-based incentive plans
- Flexible work environments
Locations
- Portland, Maine, United States
Salary
50,000 - 74,900 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Project coordination and planningintermediate
- Administrative support (scheduling, travel, expenses)intermediate
- SharePoint site management and file organizationintermediate
- Meeting documentation and action item follow-upintermediate
- Budget tracking and variance analysisintermediate
- Data compilation and reportingintermediate
- Microsoft Office proficiencyintermediate
- Time management and prioritizationintermediate
Required Qualifications
- Experience providing administrative support to executives (experience)
- Ability to work under direct supervision on projects (experience)
- Strong organizational skills for maintaining project documentation (experience)
- Proficiency in tools like SharePoint and Microsoft Office (experience)
- Excellent communication for cross-functional collaboration (experience)
Responsibilities
- Coordinate projects including preparing plans, schedules, and tracking progress
- Perform administrative tasks like screening calls, arranging meetings, and managing supplies
- Create and maintain project SharePoint sites and file structures
- Prepare project reports and ensure accurate status updates
- Follow up on action items and document meeting minutes
- Maintain budgets, conduct variance analysis, and track expenses
- Assist with multi-day meetings including pre-work and agendas
Benefits
- general: Competitive benefits package (Health, Vision, Dental, Disability)
- general: Generous PTO including paid volunteer time
- general: Up to 9.5% 401(k) employer contribution
- general: Mental health support
- general: Tuition reimbursement and student loan repayment
- general: Performance-based incentive plans
- general: Flexible work environments
Tags & Categories
Answer 10 quick questions to check your fit for Business Operations Coordinator - Careers at Unum @ Unum.
Related Books and Jobs
Business Operations Coordinator - Careers at Unum
Unum
Business Operations Coordinator - Careers at Unum
Job Description
Business Operations Coordinator - Careers at Unum
Location: Portland, Maine, USA | Job ID: 834469
**Why Join Unum?**
Unum stands out in the insurance industry with an award-winning culture that prioritizes inclusion, diversity, and personal well-being. Imagine starting your day knowing you're backed by a competitive benefits package including health, vision, dental, short- and long-term disability coverage, generous PTO (with paid volunteer time!), and up to 9.5% 401(k) employer contributions. Add mental health support, tuition reimbursement, student loan repayment options, and flexible work environments, and it's clear why Unum invests in your success. With 10,000 dedicated employees, every role contributes to helping families and individuals navigate life's moments—professional growth starts here.
**Career Growth & Stability at Unum**
Unum Careers are built for longevity and advancement. This Business Operations Coordinator position supports high-level executives like Vice Presidents, providing hands-on experience in project management, administrative excellence, and cross-functional collaboration. Gain skills in SharePoint management, budget analysis, and meeting coordination while accessing performance-based incentives and clear paths to senior roles. Whether you're eyeing promotions in operations, insurance jobs, or leadership, Unum's commitment to development ensures stability in a thriving industry. Benefit from ongoing training, mentorship, and opportunities that align with your ambitions for sustained career progression.
**Impact of the Role**
In this pivotal Business Operations Coordinator position, you'll drive efficiency by coordinating projects, maintaining accurate documentation, and resolving obstacles to keep initiatives on track. From organizing SharePoint sites and tracking budgets to capturing meeting minutes and facilitating multi-day leader events, your work directly enables executive success and organizational goals. Supporting Unum's mission to help others thrive, you'll impact customer lives through seamless operations in employee benefits solutions. This role isn't just a job—it's a chance to make a meaningful difference in Insurance Jobs while unlocking personal Growth Opportunities at a company that values your contributions. Join Team Unum today and elevate your career in Portland, Maine.
Role Overview
Job Posting End Date: February 13When you join the team at Unum, you become part of an organization committed to helping you thrive.
Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life’s moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide:
Award-winning culture
Inclusion and diversity as a priority
Performance Based Incentive Plans
Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability
Generous PTO (including paid time to volunteer!)
Up to 9.5% 401(k) employer contribution
Mental health support
Career advancement opportunities
Student loan repayment options
Tuition reimbursement
Flexible work environments
*All the benefits listed above are subject to the terms of their individual Plans.
And that’s just the beginning…
With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you’re directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today!
General Summary:
This position is accountable for providing administrative support (including travel, scheduling, expense reporting, etc.) and project work in support of projects and initiatives. The incumbent will support a Vice President, and possibly other management-level employees in the organization, to ensure project documentation is accurate, up-to-date and aligned with corporate standards. Additional duties include action item follow-up, setting-up meetings, documenting meeting minutes, preparing pre-work for meetings, etc.Principal Duties and Responsibilities
- Under direct supervision, assists in coordination of projects including preparing and maintaining project plans, project schedules, and staffing requirements. Tracks progress and identifies/resolves obstacles.
- Performs some administrative tasks such as answering/screening calls, arranging meetings, developing agendas, preparing progress reports, and ordering and maintaining supplies.
- Create, organize, and maintain project SharePoint sites and file structure for new and existing projects.
- Accountable for project reporting to ensure all information is collected and organized in a consistent manner while providing an accurate and up-to-date view of the project status.
- Accountable for following up on action items, documenting meeting minutes, etc.
- Organizes tasks efficiently to meet deliverables on time; notifies management when schedules cannot be met; recommends and implements alternatives/options to minimize delay.
- Maintains the budget and conducts variance and trend analysis as needed.
- Establish cooperative, productive working relationships with functional business areas resources in order to resolve issues and keep the project moving.
- Conducts information searches, compiles data, and monitors and reports results as needed.
- Prepares budgets, including researches and estimating expenses, develops format for tracking expenses, analyses and researches discrepancies
- Assist with all day/multi-day meetings for leaders within or visiting company sites. Can assist with development and coordination of pre-work, scheduling meetings, developing agendas, capturing and sharing information from the meetings.
- Co-ordination of organizational change communications and creation of new org charts.
- Assist with the coordination of projects including project plans, schedules, and action steps.
- Assist with the creation and maintenance of SharePoint site.
- Able to provide creation/maintenance of any type of reporting similar to what a block analyst completes
- May perform other duties as assigned, including special projects.
Job Specifications
- Bachelor’s degree or 1 to 3 years related work experience required.
- Good negotiation skills
- Strong written and oral communication skills
- Strong analytical and problem-solving skills
- Strong knowledge and experience with various Microsoft Office tools such as Access, Excel, Microsoft Word, Microsoft Projects, Power Point, and Visio.
- Strong planning, organizing and time management skills
- Ability to multi-task goals and priorities
- Ability to deal with multiple, concurrent, and rapidly changing demands
- Ability to interact, partner, and influence internal and external customers, as well as various levels of management
#LI-BK1
~IN2
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide.
Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience.
$40,000.00-$75,600.00Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans.
Company:
UnumWhat You'll Be Doing (Responsibilities)
- Coordinate projects including preparing plans, schedules, and tracking progress
- Perform administrative tasks like screening calls, arranging meetings, and managing supplies
- Create and maintain project SharePoint sites and file structures
- Prepare project reports and ensure accurate status updates
- Follow up on action items and document meeting minutes
- Maintain budgets, conduct variance analysis, and track expenses
- Assist with multi-day meetings including pre-work and agendas
What You Need to Succeed (Qualifications)
- Experience providing administrative support to executives
- Ability to work under direct supervision on projects
- Strong organizational skills for maintaining project documentation
- Proficiency in tools like SharePoint and Microsoft Office
- Excellent communication for cross-functional collaboration
Skills Required
Project coordination and planning, Administrative support (scheduling, travel, expenses), SharePoint site management and file organization, Meeting documentation and action item follow-up, Budget tracking and variance analysis, Data compilation and reporting, Microsoft Office proficiency, Time management and prioritization
Benefits & Perks at Unum
- Competitive benefits package (Health, Vision, Dental, Disability)
- Generous PTO including paid volunteer time
- Up to 9.5% 401(k) employer contribution
- Mental health support
- Tuition reimbursement and student loan repayment
- Performance-based incentive plans
- Flexible work environments
Locations
- Portland, Maine, United States
Salary
50,000 - 74,900 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Project coordination and planningintermediate
- Administrative support (scheduling, travel, expenses)intermediate
- SharePoint site management and file organizationintermediate
- Meeting documentation and action item follow-upintermediate
- Budget tracking and variance analysisintermediate
- Data compilation and reportingintermediate
- Microsoft Office proficiencyintermediate
- Time management and prioritizationintermediate
Required Qualifications
- Experience providing administrative support to executives (experience)
- Ability to work under direct supervision on projects (experience)
- Strong organizational skills for maintaining project documentation (experience)
- Proficiency in tools like SharePoint and Microsoft Office (experience)
- Excellent communication for cross-functional collaboration (experience)
Responsibilities
- Coordinate projects including preparing plans, schedules, and tracking progress
- Perform administrative tasks like screening calls, arranging meetings, and managing supplies
- Create and maintain project SharePoint sites and file structures
- Prepare project reports and ensure accurate status updates
- Follow up on action items and document meeting minutes
- Maintain budgets, conduct variance analysis, and track expenses
- Assist with multi-day meetings including pre-work and agendas
Benefits
- general: Competitive benefits package (Health, Vision, Dental, Disability)
- general: Generous PTO including paid volunteer time
- general: Up to 9.5% 401(k) employer contribution
- general: Mental health support
- general: Tuition reimbursement and student loan repayment
- general: Performance-based incentive plans
- general: Flexible work environments
Tags & Categories
Answer 10 quick questions to check your fit for Business Operations Coordinator - Careers at Unum @ Unum.
Related Books and Jobs