Categories: Fleet Management, Finance, Logistics

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The Manager, Fleet Capital and TCO is responsible for overseeing the strategic planning, budgeting, and execution of capital investments related to fleet assets. This role ensures optimal lifecycle management of vehicles and equipment, aligning capital expenditures with operational needs and financial goals. The Fleet Capital Manager collaborates cross-functionally with finance, procurement, operations, and maintenance teams to drive cost-effective asset acquisition, utilization, and disposal strategies.

This role will be onsite 2 days a month in Rosemont, IL and virtual.

ESSENTIAL RESPONSIBILITIES  

• Develop and Manage Fleet Capital Plans – Prepare multi-year capital plans by assessing asset lifecycles, operational growth, regulatory compliance, and replacement schedules. This work is conducted annually during the budget cycle and updated as needed to ensure long-term funding availability. It provides leadership with clear visibility into capital requirements and enables proactive investment decisions.

• Forecast and Present Capital Needs – Forecast funding requirements by modeling replacement schedules, projected utilization, and growth trends. Findings are consolidated into capital expenditure proposals and presented to senior leadership during planning sessions. This ensures leadership approval is based on data-driven justifications.

• Oversee Fleet Asset Lifecycle – Coordinate acquisition, financing, maintenance, and disposition activities throughout the year, working with OEMs, leasing partners, procurement, and internal operations. This process ensures assets are available, cost-effective, and compliant with policies and regulations.

• Monitor Asset Performance and Optimize Replacements – Using fleet management systems and performance reports, track utilization, costs, and compliance. Assets that underperform are flagged for repair, replacement, or upgrade. This continuous monitoring reduces downtime, improves safety, and minimizes total ownership costs.

• Conduct Financial Analyses to Guide Decisions – Perform ROI and Total Cost of Ownership (TCO) analyses before major purchases, and track actual capital spend against approved budgets throughout the year. Variance reports are prepared monthly to support leadership reviews and audits, ensuring fiscal discipline.

• Collaborate with Internal Stakeholders – Work closely with operations, safety, maintenance, finance, and sustainability compliance teams when planning or executing capital projects. This cross-functional collaboration ensures that capital decisions directly support operational needs and regulatory requirements.

• Leverage Technology and Data Analytics – Improve and utilize fleet management systems, telematics, and financial software to track asset data, model replacement scenarios, and optimize utilization. This data-driven approach ensures transparency, reduces capital costs, and supports continuous improvement.

• Other duties as assigned by manager.

SUPERVISION:

• Direct supervision of a team of 2 Sr. Analysts focused on capital planning and TCO analysis.

RELATIONSHIPS

• Internal: Finance, Category and Vendor Management teams, Field Leaders, IT, Supply Chain Excellence, Replenishment, Routing & Operations, Program Management Office.

• External: Equipment manufacturers, 3rd party service providers, financial institutions.

WORK ENVIRONMENT

• Hybrid: This role is partially remote, and the associate is expected to perform assigned responsibilities from a combined home-based and office-based environment.

MINIMUM QUALIFICATIONS

• 5+ years of Fleet or Asset planning or equivalent experience.

• Previous experience of managing teams and leading through influence required.

• Experienced operations professional with technical knowledge of fleet management.

• Ability to execute and operationalize strategic initiatives. 

• Manage financial initiatives, tracking and reporting on progress and course-correcting to achieve desired results.

• Familiarity with budget tracking and visibility tools.

• Capable of collaborating directly with non-technical partners to interpret and translate the intended outcomes.

• Delivers on priorities and clearly articulates desired outcomes, tactics, and behaviors.

• Proficiency with Microsoft Office with the ability to present clear and concise information to key stakeholders.

• 0% travel required.

EDUCATION

• Bachelor’s degree in business operations, supply chain, finance, economics, or a related field.

PHYSICAL QUALIFICATIONS

• Must be able to perform the following physical activities for described length of time.

This role will also receive annual incentive plan bonus ​

​Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds).  The expected base rate for this role is between

$85,000 - $145,000

***EOE – Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information/Protected Veteran/Disability Status***