Workplace Manager - NAMER

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

As Vanta’s NAMER Workplace Manager, you will own and oversee the day-to-day operations, programs, and facilities management of our growing San Francisco HQ while also driving strategic initiatives across our global Workplace team. Reporting to the Head of Real Estate, the NAMER Workplace Manager will oversee our San Francisco, New York, and Sydney offices but partner closely with the Head of Real Estate and regional Workplace Managers to set the global vision for Vanta Workplace.

We put our customers first; and on the Workplace team, we put Vanta’ns first by creating spaces and systems that empower Vanta’ns to do the best work of their careers. Our offices are growing quickly, and you’ll play a critical role in shaping how our teams experience our offices as we continue to expand. You will lead key programs and cross-functional projects that elevate Workplace operations to ensure consistency, excellence, and scalability across our global portfolio, whilst maintaining our successful team culture. We’re looking for a strategic, nimble operator who can deliver exceptional Workplace operations today while helping define and execute the vision for our global portfolio in the years ahead.

The ideal candidate for this role will have proven experience quickly scaling regional Workplace operations and managing offices sized 40,000+ square feet. They will operate with a high sense of ownership and attention to detail, as passionate about delivering day-to-day operational excellence as strategizing for an innovative, best in class workplace experience.

Role Overview

The NAMER Workplace Manager at Vanta is a pivotal role responsible for creating and maintaining a productive, engaging, and secure work environment for employees in the North American region, primarily focusing on the San Francisco and New York offices. This role demands a blend of operational expertise, strategic thinking, and a passion for fostering a positive company culture. The Workplace Manager ensures the smooth functioning of office facilities, manages vendor relationships, oversees budget adherence, and leads culture-building initiatives. This position directly impacts employee experience and productivity, contributing significantly to Vanta's overall success.

A Day in the Life

A typical day for the NAMER Workplace Manager involves a variety of tasks and responsibilities, including:

• Morning: Starting the day by checking in with the Workplace Coordinator and onsite support staff to address any immediate issues or concerns related to the San Francisco HQ. Reviewing the day's schedule and prioritizing tasks based on urgency and impact.
• Mid-day: Conducting a walkthrough of the office to monitor conditions, ensuring cleanliness, functionality, and compliance with safety standards. Meeting with vendors to discuss performance, address issues, and negotiate contracts. Collaborating with the IT team to resolve any technical issues related to office equipment or AV systems.
• Afternoon: Planning and executing workplace programming and culture-building initiatives, such as monthly happy hours or team-building activities. Analyzing data on office usage and employee feedback to identify areas for improvement. Working on cross-functional projects to enhance workplace operations and scalability.
• Evening: Reviewing budget reports and tracking expenses to ensure alignment with company goals. Preparing reports on workplace operations and presenting them to the Head of Real Estate. Addressing any outstanding issues or escalations before the end of the day.

Why San Francisco & New York?

San Francisco and New York are strategic locations for Vanta due to their vibrant tech ecosystems, access to top talent, and concentration of potential customers. Having a strong presence in these cities allows Vanta to:

• Attract and retain highly skilled professionals in the fields of security, engineering, and sales.
• Build relationships with key industry players and partners.
• Stay at the forefront of innovation and trends in the tech industry.
• Provide convenient access to customers and prospects in major metropolitan areas.

The NAMER Workplace Manager plays a crucial role in ensuring that Vanta's offices in San Francisco and New York are attractive, productive, and engaging spaces for employees to thrive.

Career Path

The Workplace Manager role offers opportunities for career growth and advancement within Vanta. Potential career paths include:

• Senior Workplace Manager: Leading a larger team of workplace professionals and overseeing operations in multiple locations.
• Real Estate Manager: Focusing on strategic real estate planning and portfolio management.
• Head of Workplace: Leading the global Workplace team and setting the overall vision for Vanta's workplace experience.
• Operations Manager: Taking on broader operational responsibilities within the company.

Vanta is committed to providing employees with opportunities for professional development and growth, and the Workplace Manager role is a great starting point for a fulfilling career at Vanta.

Salary & Benefits

Vanta offers a competitive salary and benefits package to attract and retain top talent. The salary range for the NAMER Workplace Manager position is competitive for the San Francisco market. In addition to salary, Vanta offers a comprehensive benefits package that includes:

• Comprehensive health, dental, and vision insurance.
• Unlimited vacation policy.
• Paid parental leave.
• Generous professional development budget.
• Commuter benefits.
• Healthy meals and snacks provided daily.
• Onsite gym and wellness programs.
• Regular team-building events and activities.
• 401k plan with company match.
• Stock options.

Security Culture

At Vanta, security is not just a product; it's a core value that permeates our entire culture. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. As the NAMER Workplace Manager, you will play a vital role in maintaining a secure work environment for our employees. This includes:

• Implementing and enforcing security protocols and procedures.
• Managing office access and security systems.
• Conducting regular security audits and risk assessments.
• Providing security training to employees.
• Collaborating with the Security team to address any security concerns or incidents.

By prioritizing security in the workplace, we ensure that our employees can focus on their work without worrying about potential threats or vulnerabilities.

How to Apply

If you are a strategic, nimble operator with a passion for creating exceptional workplace experiences, we encourage you to apply for the NAMER Workplace Manager position at Vanta. To apply, please submit your resume and cover letter through our online application portal. In your cover letter, please highlight your experience in workplace management, facilities management, and culture-building initiatives. Also, explain why you are interested in working at Vanta and how you can contribute to our mission of helping businesses earn and prove trust.

Frequently Asked Questions (FAQ)

1. What is Vanta?

   Vanta is a security company that helps businesses earn and prove trust by continuously monitoring and verifying their security posture.

2. What is the mission of the Workplace team at Vanta?

   The Workplace team's mission is to put Vanta'ns first by creating spaces and systems that empower them to do the best work of their careers.

3. What are the key responsibilities of the NAMER Workplace Manager?

   The key responsibilities include overseeing day-to-day operations of the San Francisco HQ, driving NAMER Workplace programs and culture-building initiatives, and collaborating with the Head of Real Estate and regional Workplace Managers to set the global vision for Vanta Workplace.

4. What qualifications are required for this role?

   The ideal candidate will have 5+ years of experience in workplace management or facilities management, experience managing offices sized 40,000+ square feet, and proven experience scaling regional Workplace operations.

5. What skills are important for success in this role?

   Important skills include workplace operations, facilities management, vendor management, budget management, project management, event planning, and culture building.

6. What is the career path for the Workplace Manager role at Vanta?

   Potential career paths include Senior Workplace Manager, Real Estate Manager, Head of Workplace, and Operations Manager.

7. What benefits does Vanta offer to its employees?

   Vanta offers a competitive salary and benefits package, including comprehensive health insurance, unlimited vacation policy, paid parental leave, and a generous professional development budget.

8. How does Vanta prioritize security in the workplace?

   Vanta prioritizes security by implementing and enforcing security protocols and procedures, managing office access and security systems, conducting regular security audits, and providing security training to employees.

9. What is the culture like at Vanta?

   Vanta has a collaborative and innovative culture where employees are empowered to make a significant impact on the company's growth and success.

10. How can I apply for the NAMER Workplace Manager position at Vanta?

    You can apply by submitting your resume and cover letter through our online application portal.