Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Assistant at WVU Medicine: Join Our Team!
Role Overview
As an Administrative Assistant at WVU Medicine's Health Sciences Center, you will play a crucial role in supporting the department(s) and leadership. Your responsibilities will encompass a wide range of administrative duties and the coordination of complex office procedures. This position requires a highly organized and detail-oriented individual who can effectively manage multiple tasks and maintain efficient departmental operations.
A Day in the Life
Your day will be dynamic and varied, including tasks such as preparing departmental correspondence, reconciling budgets, updating policies, and providing employee support. You will manage phone calls and visitors, maintain office supplies, coordinate meetings and travel, and process payroll. Each task contributes to the smooth functioning of the department and the overall success of WVU Medicine.
Here’s a glimpse into your daily routine:
- Morning: Start by reviewing your schedule and prioritizing tasks. Prepare and distribute departmental correspondence. Respond to emails and phone calls, addressing inquiries and directing visitors.
- Mid-day: Reconcile the monthly budget with the analysis report, ensuring accuracy and identifying any discrepancies. Process invoices and purchase orders, securing necessary quotes for capital budget items.
- Afternoon: Update departmental policies and procedures, ensuring they are current and compliant. Provide support to employees with form completion and information updates. Coordinate upcoming meetings, prepare agendas, and send out notifications.
- Late Afternoon: Process payroll and leave reports for department staff, ensuring timely and accurate submissions. Schedule travel arrangements for team members as needed.
Why Morgantown, West Virginia?
Morgantown offers a unique blend of small-town charm and big-city amenities. Located in the scenic hills of West Virginia, it provides a high quality of life with affordable living costs, excellent schools, and a vibrant cultural scene. WVU Medicine is a major employer in the area, contributing to the stability and growth of the local economy.
Beyond the professional advantages, Morgantown offers numerous recreational opportunities. Enjoy hiking, biking, and water sports in the nearby mountains and rivers. The city also hosts various festivals, concerts, and sporting events throughout the year, ensuring there’s always something to do.
Career Path
The Administrative Assistant role at WVU Medicine provides a solid foundation for career advancement within the organization. With experience and demonstrated skills, you can progress to positions such as:
- Senior Administrative Assistant: Take on more complex tasks and provide leadership to junior administrative staff.
- Executive Assistant: Support senior executives with high-level administrative duties and project management.
- Office Manager: Oversee the day-to-day operations of the office, managing staff and resources.
- Project Coordinator: Assist in planning, executing, and monitoring projects, working closely with project managers and team members.
WVU Medicine is committed to employee growth and provides opportunities for training, development, and advancement within the organization.
Salary and Benefits
The estimated salary range for an Administrative Assistant at WVU Medicine in Morgantown, West Virginia, is $35,000 to $50,000 per year. Actual compensation may vary based on experience, skills, and qualifications.
In addition to competitive pay, WVU Medicine offers a comprehensive benefits package, including:
- Comprehensive health insurance (medical, dental, vision)
- Paid time off (PTO) and vacation days
- Retirement plan with employer matching
- Life insurance
- Disability insurance
- Flexible spending accounts (FSA)
- Employee assistance program (EAP)
- Tuition reimbursement
- Professional development opportunities
- Wellness programs
- Employee discounts
- On-site parking or transportation assistance
WVU Medicine Culture
WVU Medicine is committed to providing a positive and supportive work environment. The organization values teamwork, collaboration, and respect for all employees. WVU Medicine is an equal opportunity employer and encourages diversity in the workplace.
Employees at WVU Medicine are passionate about providing high-quality care to patients and serving the community. The organization fosters a culture of continuous improvement, innovation, and professional growth.
How to Apply
To apply for the Administrative Assistant position at WVU Medicine, please click the "Apply" button located at the top of this page. Complete the application in full and attach your resume and cover letter. Be sure to highlight your relevant skills and experience, and explain why you are interested in working for WVU Medicine.
Frequently Asked Questions
- What are the minimum qualifications for this position?
The minimum qualifications include a high school diploma or equivalent and two years of additional training or related experience, or one year of secretarial training may substitute for experience.
- What skills are required for this role?
Required skills include proficiency in Microsoft Office, especially Excel, excellent communication and organizational skills, and the ability to type at least 35 words per minute.
- What are the physical requirements of the job?
The physical requirements include the ability to lift, push, or pull 10-15 pounds and the ability to sit for long periods of time.
- What is the working environment like?
The working environment is a standard office environment.
- What opportunities are there for career advancement?
Opportunities for career advancement include positions such as Senior Administrative Assistant, Executive Assistant, Office Manager, and Project Coordinator.
- What does the benefits package include?
The benefits package includes comprehensive health insurance, paid time off, a retirement plan with employer matching, life insurance, disability insurance, flexible spending accounts, and tuition reimbursement.
- What is the company culture like at WVU Medicine?
WVU Medicine is committed to providing a positive and supportive work environment. The organization values teamwork, collaboration, and respect for all employees.
- How can I prepare for an interview?
To prepare for an interview, review the job description and identify your relevant skills and experiences. Research WVU Medicine and be prepared to discuss why you are interested in working for the organization. Practice answering common interview questions.
- What is the application process?
To apply, click the "Apply" button and complete the application in full. Attach your resume and cover letter, highlighting your relevant skills and experience.
- Whom should I contact if I have additional questions?
For additional questions, please contact the WVU Medicine Human Resources department.
Locations
- Morgantown, West Virginia, United States
Salary
38,500 - 55,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Departmental Coordinationintermediate
- Budget Reconciliationintermediate
- Policy and Procedure Updatesintermediate
- Employee Supportintermediate
- Phone Etiquetteintermediate
- Visitor Managementintermediate
- Office Supply Inventoryintermediate
- Schedulingintermediate
- Meeting Coordinationintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Payroll Processingintermediate
- Travel Arrangementsintermediate
- Typing (35+ WPM)intermediate
- Microsoft Office Suiteintermediate
- Excelintermediate
- Invoice Processingintermediate
- Purchase Order Processingintermediate
- Requisition Completionintermediate
- Expense Reportingintermediate
- Credit Card Reconciliationintermediate
- Communication Skillsintermediate
- Organizational Skillsintermediate
- Time Managementintermediate
Required Qualifications
- High school diploma or equivalent (experience)
- Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience (experience)
- Ability to perform a wide range of administrative duties (experience)
- Ability to coordinate complex office procedures (experience)
- Proficiency in preparing department correspondence (experience)
- Experience reconciling monthly budgets (experience)
- Experience updating policies and procedures (experience)
- Ability to provide support to employees (experience)
- Excellent phone and communication skills (experience)
- Ability to manage office supply inventory (experience)
- Proficiency in scheduling and coordinating meetings (experience)
- Experience processing payroll and leave reports (experience)
- Ability to schedule travel arrangements (experience)
- Ability to lift, push, or pull 10-15 pounds (experience)
- Ability to sit for long periods of time (experience)
- Ability to type at least 35 words per minute (experience)
- Understanding of Microsoft Office products, including Excel (experience)
- Strong organizational skills (experience)
- Excellent time management skills (experience)
- Ability to work independently and as part of a team (experience)
Responsibilities
- Assist in coordinating activities involved in the preparation of department correspondence.
- Ensure accurate, neat, and timely communication within the department.
- Reconcile monthly budget with monthly analysis report and responsibility statements.
- Update cost center budget tallies.
- Send invoices to AP for payment.
- Complete purchase orders and requisitions.
- Secure quotes for capital budget.
- Complete expense forms and send to AP.
- Complete credit card statements and send to Accounting.
- Update Policies & Procedures annually, along with all departmental information for each area.
- Provide support to employees with forms and information updates.
- Screen and refer incoming phone calls and department visitors.
- Maintain and process proper levels of office supply inventory.
- Maintain the schedule for the conference rooms.
- Schedule staff and committee meetings, conference calls, webex needs, etc.
- Notify all parties of the time and place and prepare agendas and minutes as needed.
- Prepare monthly calendar and/or maintain appointment calendars.
- Function as Payroll representative for the department.
- Coordinate all payroll and leave reports of department staff.
- Schedule travel arrangements for department staff.
- Maintain confidentiality of sensitive information.
- Assist with other administrative tasks as needed.
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Paid time off (PTO) and vacation days
- general: Retirement plan with employer matching
- general: Life insurance
- general: Disability insurance
- general: Flexible spending accounts (FSA)
- general: Employee assistance program (EAP)
- general: Tuition reimbursement
- general: Professional development opportunities
- general: Wellness programs
- general: Employee discounts
- general: On-site parking or transportation assistance
- general: Paid holidays
- general: Family leave
- general: Employee referral program
- general: Opportunities for advancement
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Assistant at WVU Medicine: Join Our Team!
Role Overview
As an Administrative Assistant at WVU Medicine's Health Sciences Center, you will play a crucial role in supporting the department(s) and leadership. Your responsibilities will encompass a wide range of administrative duties and the coordination of complex office procedures. This position requires a highly organized and detail-oriented individual who can effectively manage multiple tasks and maintain efficient departmental operations.
A Day in the Life
Your day will be dynamic and varied, including tasks such as preparing departmental correspondence, reconciling budgets, updating policies, and providing employee support. You will manage phone calls and visitors, maintain office supplies, coordinate meetings and travel, and process payroll. Each task contributes to the smooth functioning of the department and the overall success of WVU Medicine.
Here’s a glimpse into your daily routine:
- Morning: Start by reviewing your schedule and prioritizing tasks. Prepare and distribute departmental correspondence. Respond to emails and phone calls, addressing inquiries and directing visitors.
- Mid-day: Reconcile the monthly budget with the analysis report, ensuring accuracy and identifying any discrepancies. Process invoices and purchase orders, securing necessary quotes for capital budget items.
- Afternoon: Update departmental policies and procedures, ensuring they are current and compliant. Provide support to employees with form completion and information updates. Coordinate upcoming meetings, prepare agendas, and send out notifications.
- Late Afternoon: Process payroll and leave reports for department staff, ensuring timely and accurate submissions. Schedule travel arrangements for team members as needed.
Why Morgantown, West Virginia?
Morgantown offers a unique blend of small-town charm and big-city amenities. Located in the scenic hills of West Virginia, it provides a high quality of life with affordable living costs, excellent schools, and a vibrant cultural scene. WVU Medicine is a major employer in the area, contributing to the stability and growth of the local economy.
Beyond the professional advantages, Morgantown offers numerous recreational opportunities. Enjoy hiking, biking, and water sports in the nearby mountains and rivers. The city also hosts various festivals, concerts, and sporting events throughout the year, ensuring there’s always something to do.
Career Path
The Administrative Assistant role at WVU Medicine provides a solid foundation for career advancement within the organization. With experience and demonstrated skills, you can progress to positions such as:
- Senior Administrative Assistant: Take on more complex tasks and provide leadership to junior administrative staff.
- Executive Assistant: Support senior executives with high-level administrative duties and project management.
- Office Manager: Oversee the day-to-day operations of the office, managing staff and resources.
- Project Coordinator: Assist in planning, executing, and monitoring projects, working closely with project managers and team members.
WVU Medicine is committed to employee growth and provides opportunities for training, development, and advancement within the organization.
Salary and Benefits
The estimated salary range for an Administrative Assistant at WVU Medicine in Morgantown, West Virginia, is $35,000 to $50,000 per year. Actual compensation may vary based on experience, skills, and qualifications.
In addition to competitive pay, WVU Medicine offers a comprehensive benefits package, including:
- Comprehensive health insurance (medical, dental, vision)
- Paid time off (PTO) and vacation days
- Retirement plan with employer matching
- Life insurance
- Disability insurance
- Flexible spending accounts (FSA)
- Employee assistance program (EAP)
- Tuition reimbursement
- Professional development opportunities
- Wellness programs
- Employee discounts
- On-site parking or transportation assistance
WVU Medicine Culture
WVU Medicine is committed to providing a positive and supportive work environment. The organization values teamwork, collaboration, and respect for all employees. WVU Medicine is an equal opportunity employer and encourages diversity in the workplace.
Employees at WVU Medicine are passionate about providing high-quality care to patients and serving the community. The organization fosters a culture of continuous improvement, innovation, and professional growth.
How to Apply
To apply for the Administrative Assistant position at WVU Medicine, please click the "Apply" button located at the top of this page. Complete the application in full and attach your resume and cover letter. Be sure to highlight your relevant skills and experience, and explain why you are interested in working for WVU Medicine.
Frequently Asked Questions
- What are the minimum qualifications for this position?
The minimum qualifications include a high school diploma or equivalent and two years of additional training or related experience, or one year of secretarial training may substitute for experience.
- What skills are required for this role?
Required skills include proficiency in Microsoft Office, especially Excel, excellent communication and organizational skills, and the ability to type at least 35 words per minute.
- What are the physical requirements of the job?
The physical requirements include the ability to lift, push, or pull 10-15 pounds and the ability to sit for long periods of time.
- What is the working environment like?
The working environment is a standard office environment.
- What opportunities are there for career advancement?
Opportunities for career advancement include positions such as Senior Administrative Assistant, Executive Assistant, Office Manager, and Project Coordinator.
- What does the benefits package include?
The benefits package includes comprehensive health insurance, paid time off, a retirement plan with employer matching, life insurance, disability insurance, flexible spending accounts, and tuition reimbursement.
- What is the company culture like at WVU Medicine?
WVU Medicine is committed to providing a positive and supportive work environment. The organization values teamwork, collaboration, and respect for all employees.
- How can I prepare for an interview?
To prepare for an interview, review the job description and identify your relevant skills and experiences. Research WVU Medicine and be prepared to discuss why you are interested in working for the organization. Practice answering common interview questions.
- What is the application process?
To apply, click the "Apply" button and complete the application in full. Attach your resume and cover letter, highlighting your relevant skills and experience.
- Whom should I contact if I have additional questions?
For additional questions, please contact the WVU Medicine Human Resources department.
Locations
- Morgantown, West Virginia, United States
Salary
38,500 - 55,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Departmental Coordinationintermediate
- Budget Reconciliationintermediate
- Policy and Procedure Updatesintermediate
- Employee Supportintermediate
- Phone Etiquetteintermediate
- Visitor Managementintermediate
- Office Supply Inventoryintermediate
- Schedulingintermediate
- Meeting Coordinationintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Payroll Processingintermediate
- Travel Arrangementsintermediate
- Typing (35+ WPM)intermediate
- Microsoft Office Suiteintermediate
- Excelintermediate
- Invoice Processingintermediate
- Purchase Order Processingintermediate
- Requisition Completionintermediate
- Expense Reportingintermediate
- Credit Card Reconciliationintermediate
- Communication Skillsintermediate
- Organizational Skillsintermediate
- Time Managementintermediate
Required Qualifications
- High school diploma or equivalent (experience)
- Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience (experience)
- Ability to perform a wide range of administrative duties (experience)
- Ability to coordinate complex office procedures (experience)
- Proficiency in preparing department correspondence (experience)
- Experience reconciling monthly budgets (experience)
- Experience updating policies and procedures (experience)
- Ability to provide support to employees (experience)
- Excellent phone and communication skills (experience)
- Ability to manage office supply inventory (experience)
- Proficiency in scheduling and coordinating meetings (experience)
- Experience processing payroll and leave reports (experience)
- Ability to schedule travel arrangements (experience)
- Ability to lift, push, or pull 10-15 pounds (experience)
- Ability to sit for long periods of time (experience)
- Ability to type at least 35 words per minute (experience)
- Understanding of Microsoft Office products, including Excel (experience)
- Strong organizational skills (experience)
- Excellent time management skills (experience)
- Ability to work independently and as part of a team (experience)
Responsibilities
- Assist in coordinating activities involved in the preparation of department correspondence.
- Ensure accurate, neat, and timely communication within the department.
- Reconcile monthly budget with monthly analysis report and responsibility statements.
- Update cost center budget tallies.
- Send invoices to AP for payment.
- Complete purchase orders and requisitions.
- Secure quotes for capital budget.
- Complete expense forms and send to AP.
- Complete credit card statements and send to Accounting.
- Update Policies & Procedures annually, along with all departmental information for each area.
- Provide support to employees with forms and information updates.
- Screen and refer incoming phone calls and department visitors.
- Maintain and process proper levels of office supply inventory.
- Maintain the schedule for the conference rooms.
- Schedule staff and committee meetings, conference calls, webex needs, etc.
- Notify all parties of the time and place and prepare agendas and minutes as needed.
- Prepare monthly calendar and/or maintain appointment calendars.
- Function as Payroll representative for the department.
- Coordinate all payroll and leave reports of department staff.
- Schedule travel arrangements for department staff.
- Maintain confidentiality of sensitive information.
- Assist with other administrative tasks as needed.
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Paid time off (PTO) and vacation days
- general: Retirement plan with employer matching
- general: Life insurance
- general: Disability insurance
- general: Flexible spending accounts (FSA)
- general: Employee assistance program (EAP)
- general: Tuition reimbursement
- general: Professional development opportunities
- general: Wellness programs
- general: Employee discounts
- general: On-site parking or transportation assistance
- general: Paid holidays
- general: Family leave
- general: Employee referral program
- general: Opportunities for advancement
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs