Administrative Assistant at WVU Medicine: Join Our Team!

## Role Overview WVU Medicine is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our department(s) and leadership at the Peak Health Administrative Building in Morgantown, West Virginia. As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office by performing a wide range of administrative duties and coordinating complex office procedures. This position requires excellent communication, organizational, and problem-solving skills, as well as proficiency in Microsoft Office Suite and other relevant software. ## A Day in the Life of an Administrative Assistant As an Administrative Assistant at WVU Medicine, your day will be dynamic and varied. Here's a glimpse of what you can expect: * **Communication Hub:** You'll be the first point of contact for incoming phone calls and visitors, screening and directing them appropriately while maintaining a professional and welcoming demeanor. * **Correspondence and Documentation:** You'll assist in preparing department correspondence, reports, and presentations, ensuring accuracy and timeliness. * **Financial Management:** You'll reconcile monthly budgets, process invoices and purchase orders, and manage expense reports, contributing to the efficient financial operation of the department. * **Policy and Procedure Maintenance:** You'll play a vital role in keeping departmental policies and procedures up-to-date, ensuring compliance and consistency. * **Employee Support:** You'll provide assistance to employees with forms, information updates, and other administrative needs. * **Meeting and Event Coordination:** You'll manage conference room schedules, organize meetings and events, and prepare agendas and minutes. * **Payroll Administration:** You'll serve as the payroll representative for the department, coordinating payroll and leave reports for accurate and timely processing. * **Travel Arrangements:** You'll handle travel arrangements for department staff, ensuring efficient and cost-effective travel solutions. * **Office Management:** You'll maintain office supplies, manage inventory, and ensure a clean and organized work environment. ## Why Morgantown, West Virginia? Morgantown, West Virginia, is a vibrant and growing city that offers a high quality of life at an affordable cost. Home to West Virginia University, Morgantown boasts a diverse community, a thriving arts and culture scene, and a wide range of recreational opportunities. * **Affordable Living:** Enjoy a lower cost of living compared to many other cities in the United States, making it easier to save money and achieve your financial goals. * **Outdoor Recreation:** Explore the beautiful Appalachian Mountains with hiking, biking, fishing, and skiing opportunities just a short drive away. * **Arts and Culture:** Discover a vibrant arts and culture scene with museums, theaters, music venues, and art galleries. * **Education and Research:** Benefit from the presence of West Virginia University, a leading research institution that offers educational and career opportunities. * **Community Spirit:** Experience a strong sense of community with friendly neighbors and a welcoming atmosphere. ## Career Path WVU Medicine is committed to providing opportunities for professional growth and advancement. As an Administrative Assistant, you can develop your skills and advance your career within the organization. Potential career paths include: * **Senior Administrative Assistant:** Take on more complex administrative tasks and responsibilities, providing guidance and mentorship to other administrative staff. * **Executive Assistant:** Provide direct support to senior executives, managing their schedules, correspondence, and travel arrangements. * **Office Manager:** Oversee the day-to-day operations of an office, managing administrative staff and ensuring efficient workflow. * **Project Coordinator:** Assist with the planning, execution, and monitoring of projects, ensuring timely completion and adherence to budget. * **Human Resources Assistant:** Provide support to the human resources department, assisting with recruitment, onboarding, and employee relations. WVU Medicine also offers various training and development programs to help you enhance your skills and advance your career. ## Salary and Benefits The estimated annual salary range for this Administrative Assistant position in Morgantown, West Virginia, is $32,000 to $45,000. This range is based on market data and considers factors such as experience, education, and skills. The actual salary may vary depending on the selected candidate's qualifications. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package that includes: * **Health Insurance:** Comprehensive medical, dental, and vision coverage. * **Paid Time Off (PTO):** Generous PTO accrual for vacation, sick leave, and personal days. * **Retirement Plan:** 403(b) retirement plan with employer matching contributions. * **Life Insurance:** Basic and supplemental life insurance options. * **Disability Insurance:** Short-term and long-term disability coverage. * **Employee Assistance Program (EAP):** Confidential counseling and support services for employees and their families. * **Tuition Reimbursement:** Financial assistance for eligible employees pursuing continuing education. * **Professional Development:** Opportunities for training, workshops, and conferences to enhance skills and knowledge. * **Wellness Programs:** Resources and programs to promote employee health and well-being. * **Employee Discounts:** Discounts on various products and services, including WVU Medicine facilities. * **Flexible Spending Accounts (FSA):** Tax-advantaged accounts for healthcare and dependent care expenses. * **Dependent Care Assistance Program (DCAP):** Assistance with childcare expenses. ## WVU Medicine Culture WVU Medicine is committed to creating a positive and supportive work environment where employees feel valued, respected, and empowered. We foster a culture of teamwork, collaboration, and continuous improvement. * **Mission-Driven:** We are dedicated to providing high-quality patient care and improving the health of the communities we serve. * **Employee-Focused:** We value our employees and provide opportunities for growth, development, and recognition. * **Inclusive and Diverse:** We embrace diversity and create an inclusive environment where everyone feels welcome and respected. * **Teamwork and Collaboration:** We work together as a team to achieve our goals and provide the best possible care to our patients. * **Continuous Improvement:** We are committed to continuous improvement and innovation, always striving to find better ways to serve our patients and our community. ## How to Apply To apply for the Administrative Assistant position at WVU Medicine, please submit your application online through our career website. Be sure to include your resume, cover letter, and any other relevant documents. We encourage you to highlight your skills, experience, and qualifications that make you a strong candidate for this position. ## Frequently Asked Questions (FAQ) **1. What are the essential job functions of an Administrative Assistant?** *The essential functions include administrative support, office management, budget reconciliation, policy updates, communication, customer service, inventory management, scheduling, payroll processing, and travel arrangements.* **2. What qualifications are required for this position?** *A high school diploma or equivalent is required, along with two years of additional training or related experience, or one year of secretarial training. Proficiency in Microsoft Office Suite and typing skills of at least 35 wpm are also necessary.* **3. What are the physical requirements of the job?** *The position requires the ability to lift, push, or pull 10-15 pounds and sit for long periods of time.* **4. What is the work environment like?** *The work environment is a standard office setting.* **5. What skills and abilities are important for success in this role?** *Important skills include typing proficiency, understanding of Microsoft Office Products, Excel, strong organizational skills, communication skills, and attention to detail.* **6. Does WVU Medicine offer opportunities for professional development?** *Yes, WVU Medicine offers various training and development programs to help employees enhance their skills and advance their careers.* **7. What benefits are offered to employees?** *WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, life insurance, disability insurance, and more.* **8. What is the culture like at WVU Medicine?** *WVU Medicine fosters a culture of teamwork, collaboration, and continuous improvement, with a focus on providing high-quality patient care.* **9. How do I apply for this position?** *You can apply online through our career website by submitting your resume, cover letter, and any other relevant documents.* **10. What is the salary range for this position?** *The estimated annual salary range for this Administrative Assistant position in Morgantown, West Virginia, is $32,000 to $45,000.*