Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Assistant at WVU Medicine: Join Our Team!
Role Overview
WVU Medicine is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to our departments and leadership. In this role, you will be responsible for a wide range of administrative duties, ensuring the smooth and efficient operation of our offices. Your contributions will directly impact our ability to deliver exceptional patient care and maintain a positive work environment.
A Day in the Life of an Administrative Assistant
As an Administrative Assistant at WVU Medicine, your day will be dynamic and multifaceted. Here’s a glimpse of what you can expect:
- Morning: Start your day by reviewing emails and prioritizing tasks. Prepare correspondence, reports, and presentations as needed. Reconcile the monthly budget, update cost center tallies, and process invoices for payment.
- Mid-Day: Manage phone calls and greet visitors, ensuring they are directed to the appropriate personnel. Coordinate meetings, including scheduling conference rooms, sending out invitations, and preparing agendas and minutes. Assist employees with forms and information updates.
- Afternoon: Maintain office supplies inventory and place orders when necessary. Function as the payroll representative for the department, coordinating payroll and leave reports. Schedule travel arrangements for staff and ensure all travel-related documents are prepared.
- Ongoing: Update policies and procedures annually, ensuring all departmental information is current and accurate. Continuously seek opportunities to improve administrative processes and enhance efficiency.
Why Morgantown, West Virginia?
Morgantown, West Virginia, is a vibrant and welcoming city that offers a high quality of life. Nestled in the scenic Appalachian Mountains, Morgantown boasts stunning natural beauty and a variety of outdoor recreational activities. The city is home to West Virginia University, providing a youthful and energetic atmosphere, as well as access to cultural events, educational resources, and Big 12 sporting events. Morgantown offers:
- Affordable cost of living compared to many other US cities.
- Excellent schools and educational opportunities.
- A thriving arts and culture scene.
- A strong sense of community.
- Easy access to major metropolitan areas.
Career Path for Administrative Assistants at WVU Medicine
WVU Medicine is committed to the growth and development of our employees. As an Administrative Assistant, you'll have opportunities to advance your career within our organization. Potential career paths include:
- Senior Administrative Assistant: Take on more complex administrative tasks and provide guidance to other administrative staff.
- Executive Assistant: Support senior-level executives with high-level administrative duties and project management.
- Office Manager: Oversee the day-to-day operations of an office, managing staff, budgets, and resources.
- Project Coordinator: Assist in planning, executing, and monitoring projects, working closely with project managers and team members.
- Human Resources Assistant: Provide support to the HR department, assisting with recruitment, onboarding, and employee relations.
Salary and Benefits
WVU Medicine offers a competitive salary and benefits package for Administrative Assistants. The salary range for this position is estimated between $35,000 and $45,000 annually, depending on experience and qualifications. In addition to salary, WVU Medicine provides a comprehensive benefits package that includes:
- Comprehensive health insurance (medical, dental, vision)
- Generous paid time off (PTO) and vacation days
- Paid holidays
- Retirement plan options with employer matching or contributions
- Life insurance
- Disability insurance
- Flexible spending accounts (FSA) or health savings accounts (HSA)
- Employee assistance program (EAP)
- Wellness programs and resources
- Tuition reimbursement for continuing education
- Employee discounts
WVU Medicine Culture
WVU Medicine is committed to creating a supportive and inclusive work environment where all employees can thrive. We value teamwork, collaboration, and continuous improvement. Our employees are passionate about providing exceptional patient care and making a positive impact on the communities we serve. We offer opportunities for professional development, recognition, and advancement.
How to Apply
If you are a highly motivated and detail-oriented individual with strong administrative skills, we encourage you to apply for the Administrative Assistant position at WVU Medicine. To apply, please submit your resume and cover letter through our online application portal. We look forward to reviewing your application!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications include a high school diploma or equivalent and two years of additional training or related experience, or one year of secretarial training may substitute for experience.
- What skills are important for success in this role?
Key skills include administrative support, office management, calendar management, travel arrangements, payroll processing, budget reconciliation, and proficiency in Microsoft Office Suite.
- What are the typical working hours for this position?
The typical working hours are Monday through Friday, 8:00 AM to 5:00 PM, but may vary depending on departmental needs.
- What opportunities are there for professional development at WVU Medicine?
WVU Medicine offers a variety of professional development opportunities, including tuition reimbursement, workshops, and training programs.
- What is the company culture like at WVU Medicine?
WVU Medicine fosters a supportive and inclusive work environment that values teamwork, collaboration, and continuous improvement.
- Is there room for advancement in this position?
Yes, there are opportunities for advancement within WVU Medicine, such as Senior Administrative Assistant, Executive Assistant, and Office Manager.
- What benefits does WVU Medicine offer to its employees?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plans, and tuition reimbursement.
- What is the dress code for this position?
The dress code is business casual.
- How soon are you looking to fill this position?
We are looking to fill this position as soon as possible.
- Who should I contact if I have questions about the application process?
You can contact the WVU Medicine Human Resources department for assistance with the application process.
Locations
- Morgantown, West Virginia, United States
Salary
38,500 - 49,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Office Managementintermediate
- Calendar Managementintermediate
- Travel Arrangementsintermediate
- Payroll Processingintermediate
- Budget Reconciliationintermediate
- Invoice Processingintermediate
- Policy and Procedure Updatesintermediate
- Customer Serviceintermediate
- Phone Etiquetteintermediate
- Microsoft Office Suiteintermediate
- Excel Proficiencyintermediate
- Data Entryintermediate
- Record Keepingintermediate
- Communication Skills (Written and Verbal)intermediate
- Organizational Skillsintermediate
- Time Managementintermediate
- Prioritizationintermediate
- Problem-Solvingintermediate
- Attention to Detailintermediate
Required Qualifications
- High school diploma or equivalent required. (experience)
- Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience. (experience)
- Ability to type at least 35 words per minute. (experience)
- Understanding of Microsoft Office Products, particularly Excel. (experience)
- Experience with budget reconciliation and invoice processing is preferred. (experience)
- Strong communication and interpersonal skills. (experience)
- Excellent organizational and time management abilities. (experience)
- Ability to prioritize tasks and manage multiple deadlines. (experience)
- Proven ability to maintain confidentiality. (experience)
- Experience with scheduling and calendar management. (experience)
- Familiarity with office equipment and procedures. (experience)
- Demonstrated ability to work independently and as part of a team. (experience)
Responsibilities
- Assist in coordinating department correspondence to facilitate on-going communications.
- Ensure efficient departmental operations through accurate and timely task completion.
- Reconcile monthly budget with monthly analysis report and responsibility statements.
- Update cost center budget tallies.
- Send invoices to Accounts Payable (AP) for payment.
- Complete purchase orders and requisitions.
- Secure quotes for capital budget items.
- Complete expense forms and send to AP.
- Complete credit card statements and send to Accounting.
- Update Policies & Procedures annually, along with all departmental information for each area.
- Provide support to employees with forms and information updates.
- Screen and refer incoming phone calls and department visitors.
- Ensure accurate and timely department communications are facilitated.
- Maintain a positive and professional image for the unit.
- Prepare, maintain, and process office supply inventory.
- Maintain the schedule for conference rooms.
- Schedule staff and committee meetings, conference calls, webex needs, etc.
- Notify all parties of meeting times and places.
- Prepare agendas and minutes as needed.
- Prepare monthly calendar and/or maintains appointment calendars.
- Document accurate times and contact appropriate individuals.
- Function as Payroll representative for the department.
- Coordinate all payroll and leave reports of department staff.
- Expedite accurate and timely payroll processing.
- Schedule travel arrangements for department staff.
Benefits
- general: Comprehensive health insurance (medical, dental, vision).
- general: Prescription drug coverage.
- general: Generous paid time off (PTO) and vacation days.
- general: Paid holidays.
- general: Retirement plan options with employer matching or contributions.
- general: Life insurance.
- general: Disability insurance (short-term and long-term).
- general: Flexible spending accounts (FSA) or health savings accounts (HSA).
- general: Employee assistance program (EAP) for confidential counseling and support.
- general: Wellness programs and resources.
- general: Tuition reimbursement or assistance for continuing education.
- general: Professional development opportunities.
- general: Employee discounts on various products and services.
- general: On-site parking or transportation assistance.
- general: Childcare assistance or resources.
- general: Credit Union membership.
- general: Employee referral bonuses.
- general: Recognition programs.
- general: Opportunities for advancement within the organization.
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Assistant at WVU Medicine: Join Our Team!
Role Overview
WVU Medicine is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to our departments and leadership. In this role, you will be responsible for a wide range of administrative duties, ensuring the smooth and efficient operation of our offices. Your contributions will directly impact our ability to deliver exceptional patient care and maintain a positive work environment.
A Day in the Life of an Administrative Assistant
As an Administrative Assistant at WVU Medicine, your day will be dynamic and multifaceted. Here’s a glimpse of what you can expect:
- Morning: Start your day by reviewing emails and prioritizing tasks. Prepare correspondence, reports, and presentations as needed. Reconcile the monthly budget, update cost center tallies, and process invoices for payment.
- Mid-Day: Manage phone calls and greet visitors, ensuring they are directed to the appropriate personnel. Coordinate meetings, including scheduling conference rooms, sending out invitations, and preparing agendas and minutes. Assist employees with forms and information updates.
- Afternoon: Maintain office supplies inventory and place orders when necessary. Function as the payroll representative for the department, coordinating payroll and leave reports. Schedule travel arrangements for staff and ensure all travel-related documents are prepared.
- Ongoing: Update policies and procedures annually, ensuring all departmental information is current and accurate. Continuously seek opportunities to improve administrative processes and enhance efficiency.
Why Morgantown, West Virginia?
Morgantown, West Virginia, is a vibrant and welcoming city that offers a high quality of life. Nestled in the scenic Appalachian Mountains, Morgantown boasts stunning natural beauty and a variety of outdoor recreational activities. The city is home to West Virginia University, providing a youthful and energetic atmosphere, as well as access to cultural events, educational resources, and Big 12 sporting events. Morgantown offers:
- Affordable cost of living compared to many other US cities.
- Excellent schools and educational opportunities.
- A thriving arts and culture scene.
- A strong sense of community.
- Easy access to major metropolitan areas.
Career Path for Administrative Assistants at WVU Medicine
WVU Medicine is committed to the growth and development of our employees. As an Administrative Assistant, you'll have opportunities to advance your career within our organization. Potential career paths include:
- Senior Administrative Assistant: Take on more complex administrative tasks and provide guidance to other administrative staff.
- Executive Assistant: Support senior-level executives with high-level administrative duties and project management.
- Office Manager: Oversee the day-to-day operations of an office, managing staff, budgets, and resources.
- Project Coordinator: Assist in planning, executing, and monitoring projects, working closely with project managers and team members.
- Human Resources Assistant: Provide support to the HR department, assisting with recruitment, onboarding, and employee relations.
Salary and Benefits
WVU Medicine offers a competitive salary and benefits package for Administrative Assistants. The salary range for this position is estimated between $35,000 and $45,000 annually, depending on experience and qualifications. In addition to salary, WVU Medicine provides a comprehensive benefits package that includes:
- Comprehensive health insurance (medical, dental, vision)
- Generous paid time off (PTO) and vacation days
- Paid holidays
- Retirement plan options with employer matching or contributions
- Life insurance
- Disability insurance
- Flexible spending accounts (FSA) or health savings accounts (HSA)
- Employee assistance program (EAP)
- Wellness programs and resources
- Tuition reimbursement for continuing education
- Employee discounts
WVU Medicine Culture
WVU Medicine is committed to creating a supportive and inclusive work environment where all employees can thrive. We value teamwork, collaboration, and continuous improvement. Our employees are passionate about providing exceptional patient care and making a positive impact on the communities we serve. We offer opportunities for professional development, recognition, and advancement.
How to Apply
If you are a highly motivated and detail-oriented individual with strong administrative skills, we encourage you to apply for the Administrative Assistant position at WVU Medicine. To apply, please submit your resume and cover letter through our online application portal. We look forward to reviewing your application!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications include a high school diploma or equivalent and two years of additional training or related experience, or one year of secretarial training may substitute for experience.
- What skills are important for success in this role?
Key skills include administrative support, office management, calendar management, travel arrangements, payroll processing, budget reconciliation, and proficiency in Microsoft Office Suite.
- What are the typical working hours for this position?
The typical working hours are Monday through Friday, 8:00 AM to 5:00 PM, but may vary depending on departmental needs.
- What opportunities are there for professional development at WVU Medicine?
WVU Medicine offers a variety of professional development opportunities, including tuition reimbursement, workshops, and training programs.
- What is the company culture like at WVU Medicine?
WVU Medicine fosters a supportive and inclusive work environment that values teamwork, collaboration, and continuous improvement.
- Is there room for advancement in this position?
Yes, there are opportunities for advancement within WVU Medicine, such as Senior Administrative Assistant, Executive Assistant, and Office Manager.
- What benefits does WVU Medicine offer to its employees?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plans, and tuition reimbursement.
- What is the dress code for this position?
The dress code is business casual.
- How soon are you looking to fill this position?
We are looking to fill this position as soon as possible.
- Who should I contact if I have questions about the application process?
You can contact the WVU Medicine Human Resources department for assistance with the application process.
Locations
- Morgantown, West Virginia, United States
Salary
38,500 - 49,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Office Managementintermediate
- Calendar Managementintermediate
- Travel Arrangementsintermediate
- Payroll Processingintermediate
- Budget Reconciliationintermediate
- Invoice Processingintermediate
- Policy and Procedure Updatesintermediate
- Customer Serviceintermediate
- Phone Etiquetteintermediate
- Microsoft Office Suiteintermediate
- Excel Proficiencyintermediate
- Data Entryintermediate
- Record Keepingintermediate
- Communication Skills (Written and Verbal)intermediate
- Organizational Skillsintermediate
- Time Managementintermediate
- Prioritizationintermediate
- Problem-Solvingintermediate
- Attention to Detailintermediate
Required Qualifications
- High school diploma or equivalent required. (experience)
- Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience. (experience)
- Ability to type at least 35 words per minute. (experience)
- Understanding of Microsoft Office Products, particularly Excel. (experience)
- Experience with budget reconciliation and invoice processing is preferred. (experience)
- Strong communication and interpersonal skills. (experience)
- Excellent organizational and time management abilities. (experience)
- Ability to prioritize tasks and manage multiple deadlines. (experience)
- Proven ability to maintain confidentiality. (experience)
- Experience with scheduling and calendar management. (experience)
- Familiarity with office equipment and procedures. (experience)
- Demonstrated ability to work independently and as part of a team. (experience)
Responsibilities
- Assist in coordinating department correspondence to facilitate on-going communications.
- Ensure efficient departmental operations through accurate and timely task completion.
- Reconcile monthly budget with monthly analysis report and responsibility statements.
- Update cost center budget tallies.
- Send invoices to Accounts Payable (AP) for payment.
- Complete purchase orders and requisitions.
- Secure quotes for capital budget items.
- Complete expense forms and send to AP.
- Complete credit card statements and send to Accounting.
- Update Policies & Procedures annually, along with all departmental information for each area.
- Provide support to employees with forms and information updates.
- Screen and refer incoming phone calls and department visitors.
- Ensure accurate and timely department communications are facilitated.
- Maintain a positive and professional image for the unit.
- Prepare, maintain, and process office supply inventory.
- Maintain the schedule for conference rooms.
- Schedule staff and committee meetings, conference calls, webex needs, etc.
- Notify all parties of meeting times and places.
- Prepare agendas and minutes as needed.
- Prepare monthly calendar and/or maintains appointment calendars.
- Document accurate times and contact appropriate individuals.
- Function as Payroll representative for the department.
- Coordinate all payroll and leave reports of department staff.
- Expedite accurate and timely payroll processing.
- Schedule travel arrangements for department staff.
Benefits
- general: Comprehensive health insurance (medical, dental, vision).
- general: Prescription drug coverage.
- general: Generous paid time off (PTO) and vacation days.
- general: Paid holidays.
- general: Retirement plan options with employer matching or contributions.
- general: Life insurance.
- general: Disability insurance (short-term and long-term).
- general: Flexible spending accounts (FSA) or health savings accounts (HSA).
- general: Employee assistance program (EAP) for confidential counseling and support.
- general: Wellness programs and resources.
- general: Tuition reimbursement or assistance for continuing education.
- general: Professional development opportunities.
- general: Employee discounts on various products and services.
- general: On-site parking or transportation assistance.
- general: Childcare assistance or resources.
- general: Credit Union membership.
- general: Employee referral bonuses.
- general: Recognition programs.
- general: Opportunities for advancement within the organization.
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs