Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Assistant at WVU Medicine: Join Our Team!
Role Overview
WVU Medicine is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to our department(s) and leadership at the Operations Support Center in Morgantown, West Virginia. As an Administrative Assistant, you will play a crucial role in ensuring the efficient operation of the department by managing administrative tasks, coordinating communications, and providing exceptional support to our team members. This position requires a proactive individual with excellent organizational skills, a strong attention to detail, and the ability to handle multiple tasks simultaneously.
A Day in the Life
As an Administrative Assistant, your day-to-day responsibilities will include:
- Managing and coordinating departmental correspondence, ensuring accuracy and timeliness.
- Reconciling monthly budgets with analysis reports and responsibility statements.
- Processing invoices, purchase orders, and expense reports.
- Maintaining and updating policies and procedures.
- Providing support to employees with forms and information updates.
- Screening and directing incoming phone calls and visitors.
- Maintaining office supply inventory and ordering supplies as needed.
- Scheduling and coordinating meetings, conferences, and travel arrangements.
- Preparing meeting agendas and minutes.
- Functioning as the department's payroll representative, coordinating payroll and leave reports.
Why Morgantown, West Virginia?
Morgantown is a vibrant city located in the heart of West Virginia, offering a unique blend of small-town charm and big-city amenities. Home to West Virginia University, Morgantown boasts a lively cultural scene, excellent educational opportunities, and a thriving job market. The city is surrounded by picturesque natural landscapes, providing ample opportunities for outdoor activities such as hiking, biking, and water sports. Morgantown also offers a low cost of living compared to many other cities in the United States, making it an attractive place to live and work.
Career Path
The Administrative Assistant position at WVU Medicine provides a solid foundation for career advancement within the organization. With experience and proven performance, you may have the opportunity to advance to positions such as:
- Senior Administrative Assistant
- Executive Assistant
- Office Manager
- Project Coordinator
- Department Supervisor
WVU Medicine is committed to providing employees with opportunities for professional growth and development through training programs, mentorship, and internal promotion opportunities.
Salary and Benefits
The estimated salary range for the Administrative Assistant position at WVU Medicine is $35,000 to $50,000 per year, commensurate with experience and qualifications. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package that includes:
- Comprehensive health insurance (medical, dental, vision)
- Paid time off (PTO) including vacation, sick leave, and holidays
- Retirement plan with employer contribution (401k or similar)
- Life insurance
- Disability insurance (short-term and long-term)
- Employee assistance program (EAP)
- Tuition reimbursement or assistance
- Professional development opportunities
- Wellness programs
- Employee discounts
- Flexible spending accounts (FSA) or health savings accounts (HSA)
- Employee recognition programs
WVU Medicine Culture
WVU Medicine is a leading healthcare provider in West Virginia, committed to providing high-quality, patient-centered care. Our organization is built on a foundation of teamwork, respect, and compassion. We value our employees and strive to create a supportive and inclusive work environment where everyone can thrive. At WVU Medicine, you will have the opportunity to make a meaningful difference in the lives of our patients and the communities we serve.
How to Apply
To apply for the Administrative Assistant position at WVU Medicine, please click the "Apply" button located at the top of this page and complete the application in full. Be sure to include your resume, cover letter, and any other relevant documents. We look forward to reviewing your application!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications include a high school diploma or equivalent, and two (2) years of additional training or related experience, OR One (1) year of secretarial training may substitute for experience.
- What skills are required for this role?
Required skills include proficiency in Microsoft Office Suite, excellent communication skills, organizational skills, and the ability to manage multiple tasks simultaneously.
- What are the physical requirements for this position?
The physical requirements include the ability to lift, push, or pull 10-15 pounds and the ability to sit for long periods of time.
- What is the working environment like?
The working environment is a standard office environment.
- What are the core duties and responsibilities of an Administrative Assistant?
Core duties include providing administrative support, coordinating departmental correspondence, reconciling budgets, processing invoices, and maintaining office supplies.
- Does WVU Medicine offer opportunities for professional development?
Yes, WVU Medicine offers various opportunities for professional development, including training programs, mentorship, and internal promotion opportunities.
- What benefits does WVU Medicine offer to its employees?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, life insurance, and disability insurance.
- Is tuition reimbursement available?
Yes, WVU Medicine offers tuition reimbursement or assistance to eligible employees.
- How does WVU Medicine support employee wellness?
WVU Medicine offers wellness programs to support employee health and well-being.
- Is WVU Medicine committed to diversity and inclusion?
Yes, WVU Medicine is committed to fostering a diverse and inclusive work environment where everyone feels valued and respected.
Locations
- Morgantown, West Virginia, United States
Salary
38,500 - 55,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Office Managementintermediate
- Calendar Managementintermediate
- Travel Arrangementsintermediate
- Payroll Processingintermediate
- Budget Reconciliationintermediate
- Policy and Procedure Updatesintermediate
- Customer Serviceintermediate
- Phone Etiquetteintermediate
- Record Keepingintermediate
- Inventory Managementintermediate
- Meeting Coordinationintermediate
- Minute Takingintermediate
- Expense Reportingintermediate
- Invoice Processingintermediate
- Purchase Order Processingintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)intermediate
- Communication Skills (written and verbal)intermediate
- Organizational Skillsintermediate
- Time Management Skillsintermediate
- Prioritization Skillsintermediate
- Problem-Solving Skillsintermediate
- Attention to Detailintermediate
- Confidentialityintermediate
- Data Entryintermediate
- WebExintermediate
- Schedulingintermediate
- Customer Serviceintermediate
- Interpersonal Communicationintermediate
Required Qualifications
- High school diploma or equivalent required (experience)
- Two (2) years additional training or related experience, OR One (1) year of secretarial training may substitute for experience (experience)
- Ability to type at least 35 words per minute (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) (experience)
- Strong understanding of office procedures and administrative tasks (experience)
- Excellent communication skills, both written and verbal (experience)
- Proven ability to manage multiple tasks and prioritize effectively (experience)
- Experience with budget reconciliation and financial reporting (experience)
- Knowledge of payroll processing and leave reporting (experience)
- Ability to maintain confidentiality of sensitive information (experience)
- Experience with scheduling travel arrangements (experience)
- Familiarity with policy and procedure updates (experience)
- Ability to work independently and as part of a team (experience)
- Strong organizational and time management skills (experience)
- Ability to lift and move up to 15 pounds (experience)
Responsibilities
- Provide administrative support to department(s) and leadership
- Coordinate activities involved in the preparation of department correspondence
- Ensure efficient departmental operations through accurate and timely communication
- Reconcile monthly budget with monthly analysis report and responsibility statements
- Update cost center budget tallies
- Send invoices to Accounts Payable (AP) for payment
- Complete purchase orders and requisitions
- Secure quotes for capital budget
- Complete expense forms and submit to AP
- Complete credit card statements and submit to Accounting
- Update Policies & Procedures annually, along with all departmental information
- Provide support to employees with forms and information updates
- Screen and refer incoming phone calls and department visitors
- Maintain proper levels of office supply inventory
- Maintain the schedule for conference rooms, scheduling staff and committee meetings
- Coordinate conference calls and WebEx needs
- Notify all parties of the time and place of meetings
- Prepare agendas and minutes as needed
- Prepare monthly calendar and/or maintain appointment calendars
- Document accurate times and contact appropriate individuals
- Function as Payroll representative for the department
- Coordinate all payroll and leave reports of department staff
- Expedite accurate and timely payroll processing
- Schedule travel arrangements for department staff
- Maintain organized filing systems, both electronic and physical
- Assist with onboarding new employees by preparing necessary paperwork and providing orientation materials
- Manage incoming and outgoing mail and packages
- Prepare presentations and reports using Microsoft Office Suite
- Assist with event planning and coordination for departmental meetings and events
- Provide support for special projects as assigned
- Ensure compliance with company policies and procedures
- Maintain a clean and organized office environment
- Provide excellent customer service to internal and external stakeholders
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Paid time off (PTO) including vacation, sick leave, and holidays
- general: Retirement plan with employer contribution (401k or similar)
- general: Life insurance
- general: Disability insurance (short-term and long-term)
- general: Employee assistance program (EAP)
- general: Tuition reimbursement or assistance
- general: Professional development opportunities
- general: Wellness programs
- general: Employee discounts
- general: Flexible spending accounts (FSA) or health savings accounts (HSA)
- general: Employee recognition programs
- general: Opportunities for advancement
- general: Supportive work environment
- general: Commitment to diversity and inclusion
- general: Access to WVU Medicine facilities and resources
- general: Community involvement opportunities
- general: Competitive salary
- general: Relocation assistance (if applicable)
- general: Sign-on bonus (if applicable)
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Assistant at WVU Medicine: Join Our Team!
Role Overview
WVU Medicine is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to our department(s) and leadership at the Operations Support Center in Morgantown, West Virginia. As an Administrative Assistant, you will play a crucial role in ensuring the efficient operation of the department by managing administrative tasks, coordinating communications, and providing exceptional support to our team members. This position requires a proactive individual with excellent organizational skills, a strong attention to detail, and the ability to handle multiple tasks simultaneously.
A Day in the Life
As an Administrative Assistant, your day-to-day responsibilities will include:
- Managing and coordinating departmental correspondence, ensuring accuracy and timeliness.
- Reconciling monthly budgets with analysis reports and responsibility statements.
- Processing invoices, purchase orders, and expense reports.
- Maintaining and updating policies and procedures.
- Providing support to employees with forms and information updates.
- Screening and directing incoming phone calls and visitors.
- Maintaining office supply inventory and ordering supplies as needed.
- Scheduling and coordinating meetings, conferences, and travel arrangements.
- Preparing meeting agendas and minutes.
- Functioning as the department's payroll representative, coordinating payroll and leave reports.
Why Morgantown, West Virginia?
Morgantown is a vibrant city located in the heart of West Virginia, offering a unique blend of small-town charm and big-city amenities. Home to West Virginia University, Morgantown boasts a lively cultural scene, excellent educational opportunities, and a thriving job market. The city is surrounded by picturesque natural landscapes, providing ample opportunities for outdoor activities such as hiking, biking, and water sports. Morgantown also offers a low cost of living compared to many other cities in the United States, making it an attractive place to live and work.
Career Path
The Administrative Assistant position at WVU Medicine provides a solid foundation for career advancement within the organization. With experience and proven performance, you may have the opportunity to advance to positions such as:
- Senior Administrative Assistant
- Executive Assistant
- Office Manager
- Project Coordinator
- Department Supervisor
WVU Medicine is committed to providing employees with opportunities for professional growth and development through training programs, mentorship, and internal promotion opportunities.
Salary and Benefits
The estimated salary range for the Administrative Assistant position at WVU Medicine is $35,000 to $50,000 per year, commensurate with experience and qualifications. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package that includes:
- Comprehensive health insurance (medical, dental, vision)
- Paid time off (PTO) including vacation, sick leave, and holidays
- Retirement plan with employer contribution (401k or similar)
- Life insurance
- Disability insurance (short-term and long-term)
- Employee assistance program (EAP)
- Tuition reimbursement or assistance
- Professional development opportunities
- Wellness programs
- Employee discounts
- Flexible spending accounts (FSA) or health savings accounts (HSA)
- Employee recognition programs
WVU Medicine Culture
WVU Medicine is a leading healthcare provider in West Virginia, committed to providing high-quality, patient-centered care. Our organization is built on a foundation of teamwork, respect, and compassion. We value our employees and strive to create a supportive and inclusive work environment where everyone can thrive. At WVU Medicine, you will have the opportunity to make a meaningful difference in the lives of our patients and the communities we serve.
How to Apply
To apply for the Administrative Assistant position at WVU Medicine, please click the "Apply" button located at the top of this page and complete the application in full. Be sure to include your resume, cover letter, and any other relevant documents. We look forward to reviewing your application!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications include a high school diploma or equivalent, and two (2) years of additional training or related experience, OR One (1) year of secretarial training may substitute for experience.
- What skills are required for this role?
Required skills include proficiency in Microsoft Office Suite, excellent communication skills, organizational skills, and the ability to manage multiple tasks simultaneously.
- What are the physical requirements for this position?
The physical requirements include the ability to lift, push, or pull 10-15 pounds and the ability to sit for long periods of time.
- What is the working environment like?
The working environment is a standard office environment.
- What are the core duties and responsibilities of an Administrative Assistant?
Core duties include providing administrative support, coordinating departmental correspondence, reconciling budgets, processing invoices, and maintaining office supplies.
- Does WVU Medicine offer opportunities for professional development?
Yes, WVU Medicine offers various opportunities for professional development, including training programs, mentorship, and internal promotion opportunities.
- What benefits does WVU Medicine offer to its employees?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, life insurance, and disability insurance.
- Is tuition reimbursement available?
Yes, WVU Medicine offers tuition reimbursement or assistance to eligible employees.
- How does WVU Medicine support employee wellness?
WVU Medicine offers wellness programs to support employee health and well-being.
- Is WVU Medicine committed to diversity and inclusion?
Yes, WVU Medicine is committed to fostering a diverse and inclusive work environment where everyone feels valued and respected.
Locations
- Morgantown, West Virginia, United States
Salary
38,500 - 55,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Office Managementintermediate
- Calendar Managementintermediate
- Travel Arrangementsintermediate
- Payroll Processingintermediate
- Budget Reconciliationintermediate
- Policy and Procedure Updatesintermediate
- Customer Serviceintermediate
- Phone Etiquetteintermediate
- Record Keepingintermediate
- Inventory Managementintermediate
- Meeting Coordinationintermediate
- Minute Takingintermediate
- Expense Reportingintermediate
- Invoice Processingintermediate
- Purchase Order Processingintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)intermediate
- Communication Skills (written and verbal)intermediate
- Organizational Skillsintermediate
- Time Management Skillsintermediate
- Prioritization Skillsintermediate
- Problem-Solving Skillsintermediate
- Attention to Detailintermediate
- Confidentialityintermediate
- Data Entryintermediate
- WebExintermediate
- Schedulingintermediate
- Customer Serviceintermediate
- Interpersonal Communicationintermediate
Required Qualifications
- High school diploma or equivalent required (experience)
- Two (2) years additional training or related experience, OR One (1) year of secretarial training may substitute for experience (experience)
- Ability to type at least 35 words per minute (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) (experience)
- Strong understanding of office procedures and administrative tasks (experience)
- Excellent communication skills, both written and verbal (experience)
- Proven ability to manage multiple tasks and prioritize effectively (experience)
- Experience with budget reconciliation and financial reporting (experience)
- Knowledge of payroll processing and leave reporting (experience)
- Ability to maintain confidentiality of sensitive information (experience)
- Experience with scheduling travel arrangements (experience)
- Familiarity with policy and procedure updates (experience)
- Ability to work independently and as part of a team (experience)
- Strong organizational and time management skills (experience)
- Ability to lift and move up to 15 pounds (experience)
Responsibilities
- Provide administrative support to department(s) and leadership
- Coordinate activities involved in the preparation of department correspondence
- Ensure efficient departmental operations through accurate and timely communication
- Reconcile monthly budget with monthly analysis report and responsibility statements
- Update cost center budget tallies
- Send invoices to Accounts Payable (AP) for payment
- Complete purchase orders and requisitions
- Secure quotes for capital budget
- Complete expense forms and submit to AP
- Complete credit card statements and submit to Accounting
- Update Policies & Procedures annually, along with all departmental information
- Provide support to employees with forms and information updates
- Screen and refer incoming phone calls and department visitors
- Maintain proper levels of office supply inventory
- Maintain the schedule for conference rooms, scheduling staff and committee meetings
- Coordinate conference calls and WebEx needs
- Notify all parties of the time and place of meetings
- Prepare agendas and minutes as needed
- Prepare monthly calendar and/or maintain appointment calendars
- Document accurate times and contact appropriate individuals
- Function as Payroll representative for the department
- Coordinate all payroll and leave reports of department staff
- Expedite accurate and timely payroll processing
- Schedule travel arrangements for department staff
- Maintain organized filing systems, both electronic and physical
- Assist with onboarding new employees by preparing necessary paperwork and providing orientation materials
- Manage incoming and outgoing mail and packages
- Prepare presentations and reports using Microsoft Office Suite
- Assist with event planning and coordination for departmental meetings and events
- Provide support for special projects as assigned
- Ensure compliance with company policies and procedures
- Maintain a clean and organized office environment
- Provide excellent customer service to internal and external stakeholders
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Paid time off (PTO) including vacation, sick leave, and holidays
- general: Retirement plan with employer contribution (401k or similar)
- general: Life insurance
- general: Disability insurance (short-term and long-term)
- general: Employee assistance program (EAP)
- general: Tuition reimbursement or assistance
- general: Professional development opportunities
- general: Wellness programs
- general: Employee discounts
- general: Flexible spending accounts (FSA) or health savings accounts (HSA)
- general: Employee recognition programs
- general: Opportunities for advancement
- general: Supportive work environment
- general: Commitment to diversity and inclusion
- general: Access to WVU Medicine facilities and resources
- general: Community involvement opportunities
- general: Competitive salary
- general: Relocation assistance (if applicable)
- general: Sign-on bonus (if applicable)
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs