Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Specialist - Geriatrics at WVU Medicine: A Comprehensive Overview
WVU Medicine is seeking a highly organized and skilled Administrative Specialist to support our Geriatrics division at the Health Sciences Center in Morgantown, West Virginia. This role is crucial in ensuring the smooth operation of our administrative functions, providing essential support to our executive team and contributing to the overall success of our ambulatory operations. If you are a detail-oriented professional with a passion for administrative excellence and a desire to work in a dynamic healthcare environment, we encourage you to apply.
Role Overview
As an Administrative Specialist, you will perform a wide range of skilled administrative duties, coordinating office procedures and providing support to assigned division staff. You will specialize in calendar and time management, supporting the Assistant Vice President of ambulatory operations and ambulatory directors. Your role will also involve clerical support for other administrative units and functions, research, data analysis, and recommendations on specialized projects.
A Day in the Life
Here’s a glimpse into what a typical day might look like for an Administrative Specialist in our Geriatrics division:
- Morning: Start your day by reviewing and managing the executive's calendar, confirming appointments, and preparing necessary documents for upcoming meetings. Respond to emails and phone calls, prioritizing urgent requests and ensuring timely communication.
- Mid-day: Assist with the coordination of Ambulatory Operations projects, tracking progress, and communicating updates to relevant stakeholders. Prepare meeting agendas, collect agenda items, and compose minutes for meetings as requested.
- Afternoon: Coordinate travel arrangements and process reimbursement paperwork for executives and staff. Maintain office inventories, order supplies, and manage dietary needs for meetings and receptions. Update and monitor the department's website, ensuring information is current and accurate.
- Late Afternoon: Process patient dismissals at the request of the provider, ensuring compliance with administrative procedures. Assist other administrative units and functions as needed, demonstrating flexibility and a willingness to help colleagues.
Why Morgantown, West Virginia?
Morgantown, West Virginia, offers a unique blend of small-town charm and big-city amenities. Home to West Virginia University, Morgantown boasts a vibrant cultural scene, excellent schools, and a thriving job market. The city is surrounded by beautiful natural landscapes, providing ample opportunities for outdoor recreation, including hiking, biking, and water sports. Morgantown is also known for its affordable cost of living and friendly community, making it an ideal place to live and work.
Career Path
WVU Medicine is committed to the growth and development of our employees. The Administrative Specialist role can serve as a stepping stone to various career paths within our organization. Potential advancement opportunities include:
- Executive Assistant: Provide more direct support to high-level executives, managing complex schedules and projects.
- Office Manager: Oversee the day-to-day operations of an office, managing staff and ensuring efficient processes.
- Program Coordinator: Lead and coordinate specific programs or initiatives within the organization.
- Administrative Director: Manage administrative functions for a department or division, overseeing staff and resources.
Salary and Benefits
The estimated salary range for the Administrative Specialist position at WVU Medicine is $38,000 to $55,000 per year, commensurate with experience and qualifications. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package, including:
- Comprehensive health insurance (medical, dental, and vision).
- Generous paid time off (PTO) and vacation time.
- Paid holidays.
- Retirement plan with employer matching contributions.
- Life insurance and disability coverage.
- Flexible spending accounts (FSA) or health savings accounts (HSA).
- Employee assistance program (EAP).
- Tuition reimbursement or assistance for continuing education.
- Professional development opportunities.
- Employee wellness programs.
- Discounts on WVU Medicine services and products.
- On-site parking or transportation assistance.
WVU Medicine Culture
WVU Medicine is committed to creating a positive and supportive work environment for our employees. We value teamwork, collaboration, and a commitment to excellence in patient care. Our employees are our most valuable asset, and we strive to provide opportunities for growth and development. We are also dedicated to diversity and inclusion, ensuring that all employees feel valued and respected.
How to Apply
To apply for the Administrative Specialist position, please click the “Apply” button located at the top of this page and complete the application in full. Be sure to highlight your relevant experience, skills, and qualifications in your resume and cover letter. We look forward to reviewing your application!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications include a High School Diploma or Equivalent AND Four (4) years of high-level Administrative Experience OR Associate’s Degree AND Two (2) years of high-level Executive Office Experience OR Bachelor’s Degree.
- Is experience in a healthcare environment required?
While not required, work experience in a healthcare and medical environment is preferred.
- What skills are essential for success in this role?
Essential skills include administrative support, calendar management, communication, organization, and proficiency in Microsoft Office Suite.
- What are the core duties and responsibilities of the Administrative Specialist?
Core duties include providing administrative support to executives, coordinating projects, scheduling meetings, screening phone calls and visitors, and assisting with travel arrangements.
- What opportunities are there for professional development?
WVU Medicine offers tuition reimbursement, professional development opportunities, and employee wellness programs.
- What is the work environment like at WVU Medicine?
WVU Medicine fosters a supportive and collaborative work environment with a commitment to excellence in patient care.
- What benefits does WVU Medicine offer?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plans, and more.
- How can I prepare for an interview for this position?
Prepare by reviewing the job description, researching WVU Medicine, and practicing common interview questions. Be ready to discuss your relevant experience and skills.
- Is there room for advancement in this role?
Yes, this role can lead to advancement opportunities such as Executive Assistant, Office Manager, Program Coordinator, or Administrative Director.
- What is the application process like?
The application process involves submitting your resume and cover letter through the WVU Medicine careers website. Qualified candidates will be contacted for an interview.
Locations
- Morgantown, West Virginia, United States
Salary
41,800 - 60,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Calendar Managementintermediate
- Time Managementintermediate
- Executive Supportintermediate
- Project Coordinationintermediate
- Meeting Schedulingintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Communication Skillsintermediate
- Customer Serviceintermediate
- Travel Arrangementsintermediate
- Reimbursement Processingintermediate
- Inventory Managementintermediate
- Office Managementintermediate
- Website Maintenanceintermediate
- Event Planningintermediate
- Data Analysisintermediate
- Record Keepingintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)intermediate
- Telephone Etiquetteintermediate
- Vendor Managementintermediate
- Report Generationintermediate
- Database Managementintermediate
- Problem Solvingintermediate
- Prioritizationintermediate
- Organizational Skillsintermediate
- Adaptabilityintermediate
- Teamworkintermediate
Required Qualifications
- High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience OR Associate’s Degree AND Two (2) years of high level Executive Office Experience OR Bachelor’s Degree. (experience)
- Proven experience in providing administrative support to executives or high-level staff. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). (experience)
- Excellent communication and interpersonal skills. (experience)
- Strong organizational and time-management abilities. (experience)
- Ability to prioritize tasks and manage multiple projects simultaneously. (experience)
- Experience in calendar management and meeting scheduling. (experience)
- Knowledge of office procedures and administrative systems. (experience)
- Ability to work independently and as part of a team. (experience)
- Strong attention to detail and accuracy. (experience)
- Ability to maintain confidentiality. (experience)
- Excellent problem-solving skills. (experience)
- Ability to adapt to changing priorities and work demands. (experience)
- Experience with travel arrangements and reimbursement processing is a plus. (experience)
- Experience in a healthcare environment is preferred. (experience)
Responsibilities
- Provide general administrative support functions to assigned Executive(s).
- Coordinate program activities for various Ambulatory Operations projects driven by the AVP.
- Independently coordinate and schedule meetings for the Executive(s), including standing meetings and responding to meeting requests.
- Screen and refer incoming phone calls and visitors, ensuring accurate and timely communications and presenting the Administrative office in a positive manner.
- Assist with projects specific to assigned Executive’s area of responsibility.
- Determine priorities for meetings, schedule meetings, collect agenda items, prepare agendas, and compose minutes as requested.
- Coordinate with high-level external executives and officials who develop and maintain integral relationships with WVU Medicine and its executive team.
- Regularly engage in a variety of contacts with external and internal publics to obtain or exchange information and arrange meetings, often dealing with influential or important individuals.
- Assist in travel arrangements and reimbursement paperwork.
- Assist the Program Coordinator, Academic Affairs Manager, Administrative Directors, and Assistant Vice President as needed.
- Maintain proper levels of office inventories to allow staff to complete assigned responsibilities.
- Monitor and order dietary supplies as needed for individual meetings, receptions, etc., and appropriately review and route invoices for payment.
- Provide administrative support for other administrative units and functions and willingly help as needed in the department.
- Update and monitor the department website.
- Coordinate division events and conferences.
- Process patient dismissals at the request of the provider/department for Administration approval, mail and track USPS certified letters to patients, place provider/department blocks in EPIC, and communicate documentation.
Benefits
- general: Comprehensive health insurance (medical, dental, and vision).
- general: Generous paid time off (PTO) and vacation time.
- general: Paid holidays.
- general: Retirement plan with employer matching contributions.
- general: Life insurance and disability coverage.
- general: Flexible spending accounts (FSA) or health savings accounts (HSA).
- general: Employee assistance program (EAP).
- general: Tuition reimbursement or assistance for continuing education.
- general: Professional development opportunities.
- general: Employee wellness programs.
- general: Discounts on WVU Medicine services and products.
- general: On-site parking or transportation assistance.
- general: Employee recognition programs.
- general: A supportive and collaborative work environment.
- general: Opportunities for advancement within the organization.
- general: Access to state-of-the-art facilities and technology.
- general: Competitive salary and benefits package.
- general: Commitment to diversity and inclusion.
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs
Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Specialist - Geriatrics at WVU Medicine: A Comprehensive Overview
WVU Medicine is seeking a highly organized and skilled Administrative Specialist to support our Geriatrics division at the Health Sciences Center in Morgantown, West Virginia. This role is crucial in ensuring the smooth operation of our administrative functions, providing essential support to our executive team and contributing to the overall success of our ambulatory operations. If you are a detail-oriented professional with a passion for administrative excellence and a desire to work in a dynamic healthcare environment, we encourage you to apply.
Role Overview
As an Administrative Specialist, you will perform a wide range of skilled administrative duties, coordinating office procedures and providing support to assigned division staff. You will specialize in calendar and time management, supporting the Assistant Vice President of ambulatory operations and ambulatory directors. Your role will also involve clerical support for other administrative units and functions, research, data analysis, and recommendations on specialized projects.
A Day in the Life
Here’s a glimpse into what a typical day might look like for an Administrative Specialist in our Geriatrics division:
- Morning: Start your day by reviewing and managing the executive's calendar, confirming appointments, and preparing necessary documents for upcoming meetings. Respond to emails and phone calls, prioritizing urgent requests and ensuring timely communication.
- Mid-day: Assist with the coordination of Ambulatory Operations projects, tracking progress, and communicating updates to relevant stakeholders. Prepare meeting agendas, collect agenda items, and compose minutes for meetings as requested.
- Afternoon: Coordinate travel arrangements and process reimbursement paperwork for executives and staff. Maintain office inventories, order supplies, and manage dietary needs for meetings and receptions. Update and monitor the department's website, ensuring information is current and accurate.
- Late Afternoon: Process patient dismissals at the request of the provider, ensuring compliance with administrative procedures. Assist other administrative units and functions as needed, demonstrating flexibility and a willingness to help colleagues.
Why Morgantown, West Virginia?
Morgantown, West Virginia, offers a unique blend of small-town charm and big-city amenities. Home to West Virginia University, Morgantown boasts a vibrant cultural scene, excellent schools, and a thriving job market. The city is surrounded by beautiful natural landscapes, providing ample opportunities for outdoor recreation, including hiking, biking, and water sports. Morgantown is also known for its affordable cost of living and friendly community, making it an ideal place to live and work.
Career Path
WVU Medicine is committed to the growth and development of our employees. The Administrative Specialist role can serve as a stepping stone to various career paths within our organization. Potential advancement opportunities include:
- Executive Assistant: Provide more direct support to high-level executives, managing complex schedules and projects.
- Office Manager: Oversee the day-to-day operations of an office, managing staff and ensuring efficient processes.
- Program Coordinator: Lead and coordinate specific programs or initiatives within the organization.
- Administrative Director: Manage administrative functions for a department or division, overseeing staff and resources.
Salary and Benefits
The estimated salary range for the Administrative Specialist position at WVU Medicine is $38,000 to $55,000 per year, commensurate with experience and qualifications. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package, including:
- Comprehensive health insurance (medical, dental, and vision).
- Generous paid time off (PTO) and vacation time.
- Paid holidays.
- Retirement plan with employer matching contributions.
- Life insurance and disability coverage.
- Flexible spending accounts (FSA) or health savings accounts (HSA).
- Employee assistance program (EAP).
- Tuition reimbursement or assistance for continuing education.
- Professional development opportunities.
- Employee wellness programs.
- Discounts on WVU Medicine services and products.
- On-site parking or transportation assistance.
WVU Medicine Culture
WVU Medicine is committed to creating a positive and supportive work environment for our employees. We value teamwork, collaboration, and a commitment to excellence in patient care. Our employees are our most valuable asset, and we strive to provide opportunities for growth and development. We are also dedicated to diversity and inclusion, ensuring that all employees feel valued and respected.
How to Apply
To apply for the Administrative Specialist position, please click the “Apply” button located at the top of this page and complete the application in full. Be sure to highlight your relevant experience, skills, and qualifications in your resume and cover letter. We look forward to reviewing your application!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications include a High School Diploma or Equivalent AND Four (4) years of high-level Administrative Experience OR Associate’s Degree AND Two (2) years of high-level Executive Office Experience OR Bachelor’s Degree.
- Is experience in a healthcare environment required?
While not required, work experience in a healthcare and medical environment is preferred.
- What skills are essential for success in this role?
Essential skills include administrative support, calendar management, communication, organization, and proficiency in Microsoft Office Suite.
- What are the core duties and responsibilities of the Administrative Specialist?
Core duties include providing administrative support to executives, coordinating projects, scheduling meetings, screening phone calls and visitors, and assisting with travel arrangements.
- What opportunities are there for professional development?
WVU Medicine offers tuition reimbursement, professional development opportunities, and employee wellness programs.
- What is the work environment like at WVU Medicine?
WVU Medicine fosters a supportive and collaborative work environment with a commitment to excellence in patient care.
- What benefits does WVU Medicine offer?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plans, and more.
- How can I prepare for an interview for this position?
Prepare by reviewing the job description, researching WVU Medicine, and practicing common interview questions. Be ready to discuss your relevant experience and skills.
- Is there room for advancement in this role?
Yes, this role can lead to advancement opportunities such as Executive Assistant, Office Manager, Program Coordinator, or Administrative Director.
- What is the application process like?
The application process involves submitting your resume and cover letter through the WVU Medicine careers website. Qualified candidates will be contacted for an interview.
Locations
- Morgantown, West Virginia, United States
Salary
41,800 - 60,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Calendar Managementintermediate
- Time Managementintermediate
- Executive Supportintermediate
- Project Coordinationintermediate
- Meeting Schedulingintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Communication Skillsintermediate
- Customer Serviceintermediate
- Travel Arrangementsintermediate
- Reimbursement Processingintermediate
- Inventory Managementintermediate
- Office Managementintermediate
- Website Maintenanceintermediate
- Event Planningintermediate
- Data Analysisintermediate
- Record Keepingintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)intermediate
- Telephone Etiquetteintermediate
- Vendor Managementintermediate
- Report Generationintermediate
- Database Managementintermediate
- Problem Solvingintermediate
- Prioritizationintermediate
- Organizational Skillsintermediate
- Adaptabilityintermediate
- Teamworkintermediate
Required Qualifications
- High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience OR Associate’s Degree AND Two (2) years of high level Executive Office Experience OR Bachelor’s Degree. (experience)
- Proven experience in providing administrative support to executives or high-level staff. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). (experience)
- Excellent communication and interpersonal skills. (experience)
- Strong organizational and time-management abilities. (experience)
- Ability to prioritize tasks and manage multiple projects simultaneously. (experience)
- Experience in calendar management and meeting scheduling. (experience)
- Knowledge of office procedures and administrative systems. (experience)
- Ability to work independently and as part of a team. (experience)
- Strong attention to detail and accuracy. (experience)
- Ability to maintain confidentiality. (experience)
- Excellent problem-solving skills. (experience)
- Ability to adapt to changing priorities and work demands. (experience)
- Experience with travel arrangements and reimbursement processing is a plus. (experience)
- Experience in a healthcare environment is preferred. (experience)
Responsibilities
- Provide general administrative support functions to assigned Executive(s).
- Coordinate program activities for various Ambulatory Operations projects driven by the AVP.
- Independently coordinate and schedule meetings for the Executive(s), including standing meetings and responding to meeting requests.
- Screen and refer incoming phone calls and visitors, ensuring accurate and timely communications and presenting the Administrative office in a positive manner.
- Assist with projects specific to assigned Executive’s area of responsibility.
- Determine priorities for meetings, schedule meetings, collect agenda items, prepare agendas, and compose minutes as requested.
- Coordinate with high-level external executives and officials who develop and maintain integral relationships with WVU Medicine and its executive team.
- Regularly engage in a variety of contacts with external and internal publics to obtain or exchange information and arrange meetings, often dealing with influential or important individuals.
- Assist in travel arrangements and reimbursement paperwork.
- Assist the Program Coordinator, Academic Affairs Manager, Administrative Directors, and Assistant Vice President as needed.
- Maintain proper levels of office inventories to allow staff to complete assigned responsibilities.
- Monitor and order dietary supplies as needed for individual meetings, receptions, etc., and appropriately review and route invoices for payment.
- Provide administrative support for other administrative units and functions and willingly help as needed in the department.
- Update and monitor the department website.
- Coordinate division events and conferences.
- Process patient dismissals at the request of the provider/department for Administration approval, mail and track USPS certified letters to patients, place provider/department blocks in EPIC, and communicate documentation.
Benefits
- general: Comprehensive health insurance (medical, dental, and vision).
- general: Generous paid time off (PTO) and vacation time.
- general: Paid holidays.
- general: Retirement plan with employer matching contributions.
- general: Life insurance and disability coverage.
- general: Flexible spending accounts (FSA) or health savings accounts (HSA).
- general: Employee assistance program (EAP).
- general: Tuition reimbursement or assistance for continuing education.
- general: Professional development opportunities.
- general: Employee wellness programs.
- general: Discounts on WVU Medicine services and products.
- general: On-site parking or transportation assistance.
- general: Employee recognition programs.
- general: A supportive and collaborative work environment.
- general: Opportunities for advancement within the organization.
- general: Access to state-of-the-art facilities and technology.
- general: Competitive salary and benefits package.
- general: Commitment to diversity and inclusion.
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs