Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Specialist at WVU Medicine - Health Sciences Center
Role Overview
WVU Medicine is seeking a highly organized and detail-oriented Administrative Specialist to join our team at the Health Sciences Center in Morgantown, West Virginia. This role provides comprehensive administrative support to assigned division staff, with a focus on calendar and time management for the Assistant Vice President of ambulatory operations and ambulatory directors. The Administrative Specialist also provides clerical support for other administrative units and functions, contributing to the smooth operation of the department.
The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work independently and as part of a team. They should be proficient in Microsoft Office Suite and have experience with calendar management, meeting scheduling, and travel arrangements. Experience in a healthcare environment is preferred.
A Day in the Life
As an Administrative Specialist, your day-to-day tasks will vary depending on the needs of the department. However, you can expect to be involved in the following activities:
- Managing the calendars of the Assistant Vice President and ambulatory directors, scheduling meetings, and coordinating travel arrangements.
- Preparing agendas and minutes for meetings.
- Screening and directing phone calls and visitors.
- Assisting with projects and presentations.
- Maintaining office supplies and equipment.
- Processing invoices and expense reports.
- Coordinating events and conferences.
- Updating and maintaining the department website.
- Communicating with internal and external stakeholders.
You will also have the opportunity to contribute to process improvement initiatives and take on additional responsibilities as needed.
Why Morgantown, West Virginia?
Morgantown is a vibrant college town nestled in the scenic hills of West Virginia. It offers a low cost of living, a high quality of life, and a strong sense of community. Morgantown is home to West Virginia University, which provides a wide range of cultural and recreational opportunities. The city also boasts a thriving downtown area with restaurants, shops, and entertainment venues.
In addition to its urban amenities, Morgantown is surrounded by natural beauty. The nearby mountains offer opportunities for hiking, biking, and skiing. The Monongahela River provides opportunities for boating and fishing. Morgantown is a great place to live, work, and play.
Career Path
The Administrative Specialist role can serve as a stepping stone to a variety of career paths within WVU Medicine. With experience and additional training, you could advance to roles such as:
- Executive Assistant
- Office Manager
- Program Coordinator
- Project Manager
- Administrative Supervisor
WVU Medicine is committed to providing employees with opportunities for professional growth and development. We offer a variety of training programs and resources to help you advance your career.
Salary and Benefits
The salary range for this position is estimated between $38,000 and $55,000 per year, commensurate with experience and qualifications. WVU Medicine offers a comprehensive benefits package that includes:
- Medical, dental, and vision insurance
- Prescription drug coverage
- Flexible spending accounts (FSAs)
- Health savings accounts (HSAs)
- Life insurance
- Disability insurance (short-term and long-term)
- Paid time off (PTO)
- Vacation time
- Sick leave
- Holidays
- Retirement plan (401(k) or similar) with employer matching
- Employee assistance program (EAP)
- Wellness programs
- Tuition reimbursement
- Professional development opportunities
- Employee discounts
WVU Medicine Culture
WVU Medicine is a leading healthcare provider in West Virginia. We are committed to providing high-quality care to our patients and to creating a supportive and rewarding work environment for our employees. We value teamwork, collaboration, and innovation. We are also committed to diversity and inclusion.
At WVU Medicine, you will have the opportunity to make a difference in the lives of others. You will be part of a team of dedicated professionals who are passionate about providing excellent patient care.
How to Apply
To apply for this position, please click the "Apply" button located at the top of this page and complete the application in full. Be sure to include a resume and cover letter that highlight your qualifications and experience.
We look forward to hearing from you!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience OR Associate’s Degree AND Two (2) years of high level Executive Office Experience OR Bachelor’s Degree.
- Is experience in a healthcare environment required?
Experience in a healthcare environment is preferred but not required.
- What skills are important for success in this role?
Strong organizational, communication, and time-management skills are essential. Proficiency in Microsoft Office Suite is also required.
- What are the working hours for this position?
The typical working hours are Monday through Friday, 8:00 AM to 5:00 PM, but may vary depending on the needs of the department.
- Is there opportunity for advancement in this role?
Yes, WVU Medicine is committed to providing employees with opportunities for professional growth and development. This role can lead to other administrative positions within the organization.
- What is the work environment like at WVU Medicine?
WVU Medicine offers a supportive and collaborative work environment. We value teamwork and innovation.
- What is the dress code for this position?
The dress code is business casual.
- Are there any benefits to working at WVU Medicine?
Yes, WVU Medicine offers a comprehensive benefits package that includes medical, dental, and vision insurance, paid time off, and a retirement plan.
- Where is the Health Sciences Center located?
The Health Sciences Center is located in Morgantown, West Virginia, on the campus of West Virginia University.
- How can I learn more about WVU Medicine?
You can visit our website at [Insert WVU Medicine Website Link Here] to learn more about our organization, our mission, and our values.
Locations
- Morgantown, West Virginia, United States
Salary
41,800 - 60,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Calendar Managementintermediate
- Time Managementintermediate
- Executive Supportintermediate
- Project Coordinationintermediate
- Meeting Schedulingintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Communication Skillsintermediate
- Customer Serviceintermediate
- Travel Arrangementsintermediate
- Reimbursement Processingintermediate
- Inventory Managementintermediate
- Office Managementintermediate
- Website Maintenanceintermediate
- Event Planningintermediate
- Data Analysisintermediate
- Record Keepingintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)intermediate
- Telephone Etiquetteintermediate
- Visitor Managementintermediate
- Vendor Relationsintermediate
- Budget Managementintermediate
- Problem Solvingintermediate
- Organizational Skillsintermediate
Required Qualifications
- High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience OR Associate’s Degree AND Two (2) years of high level Executive Office Experience OR Bachelor’s Degree. (experience)
- Experience in a healthcare and medical environment (Preferred). (experience)
- Proven ability to provide high-level administrative support to executives. (experience)
- Strong organizational and time-management skills. (experience)
- Excellent written and verbal communication skills. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). (experience)
- Ability to work independently and as part of a team. (experience)
- Ability to handle confidential information with discretion. (experience)
- Strong problem-solving skills. (experience)
- Ability to prioritize tasks and meet deadlines. (experience)
- Experience with calendar management and meeting scheduling. (experience)
- Experience with travel arrangements and reimbursement processing. (experience)
- Knowledge of office procedures and equipment. (experience)
- Familiarity with website maintenance (Preferred). (experience)
Responsibilities
- Provide general administrative support functions to assigned Executive(s).
- Coordinate program activities for various Ambulatory Operations projects driven by the Assistant Vice President.
- Independently coordinate and schedule meetings for the Executive(s), including standing meetings and responding to meeting requests.
- Screen and refer incoming phone calls and visitors, ensuring accurate and timely communications and a positive presentation of the Administrative office.
- Assist with projects specific to the assigned Executive’s area of responsibility.
- Determine priorities for meetings, schedule meetings, collect agenda items, prepare agendas, and compose minutes as requested.
- Coordinate with high-level external executives and officials who maintain integral relationships with WVU Medicine and its executive team.
- Regularly engage in a variety of contacts with external and internal stakeholders to obtain or exchange information and arrange meetings.
- Assist with travel arrangements and reimbursement paperwork.
- Assist the Program Coordinator, Academic Affairs Manager, Administrative Directors, and Assistant Vice President as needed.
- Maintain proper levels of office inventories to allow staff to complete assigned responsibilities.
- Monitor and order dietary supplies as needed for meetings and receptions.
- Appropriately review and route invoices for payment.
- Provide administrative support for other administrative units and functions.
- Update and monitor the department website.
- Coordinate division events and conferences.
- Process patient dismissals at the request of providers/departments.
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Prescription drug coverage
- general: Flexible spending accounts (FSAs)
- general: Health savings accounts (HSAs)
- general: Life insurance
- general: Disability insurance (short-term and long-term)
- general: Paid time off (PTO)
- general: Vacation time
- general: Sick leave
- general: Holidays
- general: Retirement plan (401(k) or similar) with employer matching
- general: Employee assistance program (EAP)
- general: Wellness programs
- general: Tuition reimbursement
- general: Professional development opportunities
- general: Employee discounts
- general: On-site childcare (if available)
- general: Commuter benefits
- general: Relocation assistance (if applicable)
- general: Sign-on bonus (if applicable)
- general: Employee referral program
- general: Competitive salary and benefits package
- general: Opportunity for professional growth and development
- general: Supportive and collaborative work environment
- general: Meaningful work that makes a difference in the lives of patients and their families
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs
Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Administrative Specialist at WVU Medicine - Health Sciences Center
Role Overview
WVU Medicine is seeking a highly organized and detail-oriented Administrative Specialist to join our team at the Health Sciences Center in Morgantown, West Virginia. This role provides comprehensive administrative support to assigned division staff, with a focus on calendar and time management for the Assistant Vice President of ambulatory operations and ambulatory directors. The Administrative Specialist also provides clerical support for other administrative units and functions, contributing to the smooth operation of the department.
The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work independently and as part of a team. They should be proficient in Microsoft Office Suite and have experience with calendar management, meeting scheduling, and travel arrangements. Experience in a healthcare environment is preferred.
A Day in the Life
As an Administrative Specialist, your day-to-day tasks will vary depending on the needs of the department. However, you can expect to be involved in the following activities:
- Managing the calendars of the Assistant Vice President and ambulatory directors, scheduling meetings, and coordinating travel arrangements.
- Preparing agendas and minutes for meetings.
- Screening and directing phone calls and visitors.
- Assisting with projects and presentations.
- Maintaining office supplies and equipment.
- Processing invoices and expense reports.
- Coordinating events and conferences.
- Updating and maintaining the department website.
- Communicating with internal and external stakeholders.
You will also have the opportunity to contribute to process improvement initiatives and take on additional responsibilities as needed.
Why Morgantown, West Virginia?
Morgantown is a vibrant college town nestled in the scenic hills of West Virginia. It offers a low cost of living, a high quality of life, and a strong sense of community. Morgantown is home to West Virginia University, which provides a wide range of cultural and recreational opportunities. The city also boasts a thriving downtown area with restaurants, shops, and entertainment venues.
In addition to its urban amenities, Morgantown is surrounded by natural beauty. The nearby mountains offer opportunities for hiking, biking, and skiing. The Monongahela River provides opportunities for boating and fishing. Morgantown is a great place to live, work, and play.
Career Path
The Administrative Specialist role can serve as a stepping stone to a variety of career paths within WVU Medicine. With experience and additional training, you could advance to roles such as:
- Executive Assistant
- Office Manager
- Program Coordinator
- Project Manager
- Administrative Supervisor
WVU Medicine is committed to providing employees with opportunities for professional growth and development. We offer a variety of training programs and resources to help you advance your career.
Salary and Benefits
The salary range for this position is estimated between $38,000 and $55,000 per year, commensurate with experience and qualifications. WVU Medicine offers a comprehensive benefits package that includes:
- Medical, dental, and vision insurance
- Prescription drug coverage
- Flexible spending accounts (FSAs)
- Health savings accounts (HSAs)
- Life insurance
- Disability insurance (short-term and long-term)
- Paid time off (PTO)
- Vacation time
- Sick leave
- Holidays
- Retirement plan (401(k) or similar) with employer matching
- Employee assistance program (EAP)
- Wellness programs
- Tuition reimbursement
- Professional development opportunities
- Employee discounts
WVU Medicine Culture
WVU Medicine is a leading healthcare provider in West Virginia. We are committed to providing high-quality care to our patients and to creating a supportive and rewarding work environment for our employees. We value teamwork, collaboration, and innovation. We are also committed to diversity and inclusion.
At WVU Medicine, you will have the opportunity to make a difference in the lives of others. You will be part of a team of dedicated professionals who are passionate about providing excellent patient care.
How to Apply
To apply for this position, please click the "Apply" button located at the top of this page and complete the application in full. Be sure to include a resume and cover letter that highlight your qualifications and experience.
We look forward to hearing from you!
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience OR Associate’s Degree AND Two (2) years of high level Executive Office Experience OR Bachelor’s Degree.
- Is experience in a healthcare environment required?
Experience in a healthcare environment is preferred but not required.
- What skills are important for success in this role?
Strong organizational, communication, and time-management skills are essential. Proficiency in Microsoft Office Suite is also required.
- What are the working hours for this position?
The typical working hours are Monday through Friday, 8:00 AM to 5:00 PM, but may vary depending on the needs of the department.
- Is there opportunity for advancement in this role?
Yes, WVU Medicine is committed to providing employees with opportunities for professional growth and development. This role can lead to other administrative positions within the organization.
- What is the work environment like at WVU Medicine?
WVU Medicine offers a supportive and collaborative work environment. We value teamwork and innovation.
- What is the dress code for this position?
The dress code is business casual.
- Are there any benefits to working at WVU Medicine?
Yes, WVU Medicine offers a comprehensive benefits package that includes medical, dental, and vision insurance, paid time off, and a retirement plan.
- Where is the Health Sciences Center located?
The Health Sciences Center is located in Morgantown, West Virginia, on the campus of West Virginia University.
- How can I learn more about WVU Medicine?
You can visit our website at [Insert WVU Medicine Website Link Here] to learn more about our organization, our mission, and our values.
Locations
- Morgantown, West Virginia, United States
Salary
41,800 - 60,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Calendar Managementintermediate
- Time Managementintermediate
- Executive Supportintermediate
- Project Coordinationintermediate
- Meeting Schedulingintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Communication Skillsintermediate
- Customer Serviceintermediate
- Travel Arrangementsintermediate
- Reimbursement Processingintermediate
- Inventory Managementintermediate
- Office Managementintermediate
- Website Maintenanceintermediate
- Event Planningintermediate
- Data Analysisintermediate
- Record Keepingintermediate
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)intermediate
- Telephone Etiquetteintermediate
- Visitor Managementintermediate
- Vendor Relationsintermediate
- Budget Managementintermediate
- Problem Solvingintermediate
- Organizational Skillsintermediate
Required Qualifications
- High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience OR Associate’s Degree AND Two (2) years of high level Executive Office Experience OR Bachelor’s Degree. (experience)
- Experience in a healthcare and medical environment (Preferred). (experience)
- Proven ability to provide high-level administrative support to executives. (experience)
- Strong organizational and time-management skills. (experience)
- Excellent written and verbal communication skills. (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). (experience)
- Ability to work independently and as part of a team. (experience)
- Ability to handle confidential information with discretion. (experience)
- Strong problem-solving skills. (experience)
- Ability to prioritize tasks and meet deadlines. (experience)
- Experience with calendar management and meeting scheduling. (experience)
- Experience with travel arrangements and reimbursement processing. (experience)
- Knowledge of office procedures and equipment. (experience)
- Familiarity with website maintenance (Preferred). (experience)
Responsibilities
- Provide general administrative support functions to assigned Executive(s).
- Coordinate program activities for various Ambulatory Operations projects driven by the Assistant Vice President.
- Independently coordinate and schedule meetings for the Executive(s), including standing meetings and responding to meeting requests.
- Screen and refer incoming phone calls and visitors, ensuring accurate and timely communications and a positive presentation of the Administrative office.
- Assist with projects specific to the assigned Executive’s area of responsibility.
- Determine priorities for meetings, schedule meetings, collect agenda items, prepare agendas, and compose minutes as requested.
- Coordinate with high-level external executives and officials who maintain integral relationships with WVU Medicine and its executive team.
- Regularly engage in a variety of contacts with external and internal stakeholders to obtain or exchange information and arrange meetings.
- Assist with travel arrangements and reimbursement paperwork.
- Assist the Program Coordinator, Academic Affairs Manager, Administrative Directors, and Assistant Vice President as needed.
- Maintain proper levels of office inventories to allow staff to complete assigned responsibilities.
- Monitor and order dietary supplies as needed for meetings and receptions.
- Appropriately review and route invoices for payment.
- Provide administrative support for other administrative units and functions.
- Update and monitor the department website.
- Coordinate division events and conferences.
- Process patient dismissals at the request of providers/departments.
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Prescription drug coverage
- general: Flexible spending accounts (FSAs)
- general: Health savings accounts (HSAs)
- general: Life insurance
- general: Disability insurance (short-term and long-term)
- general: Paid time off (PTO)
- general: Vacation time
- general: Sick leave
- general: Holidays
- general: Retirement plan (401(k) or similar) with employer matching
- general: Employee assistance program (EAP)
- general: Wellness programs
- general: Tuition reimbursement
- general: Professional development opportunities
- general: Employee discounts
- general: On-site childcare (if available)
- general: Commuter benefits
- general: Relocation assistance (if applicable)
- general: Sign-on bonus (if applicable)
- general: Employee referral program
- general: Competitive salary and benefits package
- general: Opportunity for professional growth and development
- general: Supportive and collaborative work environment
- general: Meaningful work that makes a difference in the lives of patients and their families
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Specialist Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs