Administrative Specialist at WVU Medicine: Join Our Team!

Role Overview

As an Administrative Specialist at WVU Medicine, you will play a crucial role in supporting our administrative operations and ensuring the smooth functioning of our departments. This position requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills. You will be responsible for providing comprehensive administrative support to executive-level staff, coordinating projects, managing calendars, and facilitating effective communication within the organization. This role offers a unique opportunity to contribute to a leading healthcare system and make a positive impact on the lives of patients and their families. You will be part of a dedicated team of professionals committed to providing exceptional care and service.

A Day in the Life of an Administrative Specialist

Your day as an Administrative Specialist at WVU Medicine may include: * Managing the calendars of executive-level staff, scheduling meetings, and coordinating appointments. * Preparing agendas and meeting materials, and taking minutes during meetings. * Screening and directing incoming phone calls and visitors. * Coordinating travel arrangements and processing expense reports. * Assisting with project coordination and tracking progress. * Maintaining office supplies and equipment. * Preparing reports, presentations, and correspondence. * Coordinating events and meetings. * Communicating with internal and external stakeholders. * Handling confidential information with discretion. * Performing other administrative duties as assigned.

Why Morgantown, West Virginia?

Morgantown, West Virginia, offers a vibrant and welcoming community with a rich history and culture. Nestled in the Appalachian Mountains, Morgantown boasts stunning natural beauty and a variety of outdoor recreational activities, including hiking, biking, and fishing. The city is also home to West Virginia University, a major research institution that contributes to the city's intellectual and cultural atmosphere. Morgantown offers a low cost of living, excellent schools, and a safe and friendly environment. It is also conveniently located within driving distance of major cities such as Pittsburgh, PA, and Washington, D.C. Working in Morgantown provides a unique opportunity to enjoy a high quality of life while contributing to a leading healthcare system.

Career Path

WVU Medicine is committed to providing opportunities for professional growth and advancement. As an Administrative Specialist, you can advance your career by: * Developing specialized skills in areas such as project management, data analysis, or event planning. * Pursuing certifications or advanced degrees in relevant fields. * Taking on leadership roles within the administrative team. * Transitioning to other roles within WVU Medicine based on your interests and skills. WVU Medicine offers a variety of training programs and resources to support your career development. ## Salary & Benefits The salary range for an Administrative Specialist at WVU Medicine in Morgantown, West Virginia, typically falls between $38,000 and $55,000 per year. The exact salary will depend on your experience, education, and skills. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package, including: * Health, dental, and vision insurance * Paid time off (PTO) * Retirement plan with employer matching * Life insurance * Disability coverage * Flexible spending accounts (FSAs) * Employee assistance program (EAP) * Wellness programs * Professional development opportunities ## WVU Medicine Culture WVU Medicine is committed to creating a supportive and inclusive work environment where every employee feels valued and respected. We believe in fostering a culture of teamwork, collaboration, and innovation. Our core values include: * Patient-centered care * Excellence * Integrity * Respect * Teamwork We are dedicated to providing our employees with the resources and support they need to succeed. ## How to Apply To apply for the Administrative Specialist position at WVU Medicine, please submit your resume and cover letter through our online application portal. ## Frequently Asked Questions (FAQ) **Q1: What are the minimum qualifications for this position?** A1: The minimum qualifications include a High School Diploma or Equivalent AND Four (4) years of high level Administrative Experience, OR an Associate’s Degree AND Two (2) years of high level Executive Office Experience, OR a Bachelor’s Degree. **Q2: Is healthcare experience required?** A2: While not required, work experience in a healthcare and medical environment is preferred. **Q3: What skills are important for this role?** A3: Important skills include administrative support, calendar management, time management, scheduling, executive support, data analysis, project coordination, and communication skills. **Q4: What are the core responsibilities of an Administrative Specialist?** A4: Core responsibilities include providing administrative support to executives, coordinating projects, managing calendars, screening calls and visitors, and assisting with travel arrangements. **Q5: What benefits does WVU Medicine offer?** A5: WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, life insurance, and disability coverage. **Q6: What is the work environment like at WVU Medicine?** A6: WVU Medicine fosters a supportive and inclusive work environment with a focus on teamwork, collaboration, and innovation. **Q7: What opportunities are there for career advancement?** A7: WVU Medicine is committed to providing opportunities for professional growth and advancement through training programs and internal mobility. **Q8: Is there a relocation assistance provided for this role?** A8: Relocation assistance might be available based on the specific circumstances and can be discussed during the interview process. **Q9: How does WVU Medicine support work-life balance?** A9: WVU Medicine offers various programs and resources to support work-life balance, including flexible work arrangements and employee assistance programs. **Q10: What is the interview process like?** A10: The interview process typically includes a phone screening, followed by one or more in-person interviews with the hiring manager and other team members. You may also be asked to complete a skills assessment.