Executive Assistant at WVU Medicine - Berkeley Medical Center

Role Overview

The Executive Assistant at WVU Medicine's Berkeley Medical Center (BMC) plays a crucial role in providing high-level administrative support to executive leadership. This position demands a highly organized, detail-oriented, and proactive individual who can manage a wide range of tasks while maintaining strict confidentiality. The Executive Assistant acts as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations within the executive office. This role requires a blend of administrative expertise, exceptional interpersonal skills, and a thorough understanding of hospital policies and procedures.

Day in the Life

A typical day for the Executive Assistant might include:

• Managing and maintaining the executive's calendar, scheduling appointments, and coordinating meetings.
• Handling phone calls, emails, and correspondence, ensuring timely and professional responses.
• Preparing reports, presentations, and other documents using Microsoft Office Suite (Word, Excel, PowerPoint).
• Arranging travel and accommodations for the executive, including booking flights, hotels, and transportation.
• Taking minutes during meetings and distributing them to relevant parties.
• Organizing and maintaining files, both electronic and paper-based.
• Managing expenses and processing invoices.
• Coordinating special events and meetings, including logistics and catering.
• Acting as a liaison between the executive and other staff members, departments, and external stakeholders.
• Conducting research and gathering information to support the executive's decision-making process.

Why Martinsburg, West Virginia?

Martinsburg, West Virginia, offers a unique blend of small-town charm and big-city convenience. Located in the eastern panhandle of the state, Martinsburg provides a high quality of life with a lower cost of living compared to many metropolitan areas. The city is rich in history and culture, with numerous historical landmarks and museums. Outdoor enthusiasts will appreciate the proximity to the Appalachian Mountains, offering opportunities for hiking, biking, and other recreational activities.

Martinsburg is also conveniently located near major cities like Washington, D.C., and Baltimore, providing easy access to a wider range of cultural, entertainment, and employment opportunities. The city has a growing economy and a strong sense of community, making it an attractive place to live and work.

Career Path

The Executive Assistant role can serve as a springboard for career advancement within WVU Medicine. With experience and demonstrated skills, the Executive Assistant may have opportunities to move into roles such as:

• Senior Executive Assistant
• Office Manager
• Project Coordinator
• Administrative Manager
• Executive Office Director

WVU Medicine is committed to providing employees with opportunities for professional development and growth, offering training programs, mentorship opportunities, and leadership development initiatives.

Salary & Benefits

The estimated salary range for the Executive Assistant position at Berkeley Medical Center is $45,000 to $65,000 per year, commensurate with experience and qualifications. WVU Medicine offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Prescription drug coverage
• Paid time off (PTO) for vacation, sick leave, and holidays
• Flexible spending accounts (FSA) for healthcare and dependent care expenses
• Health savings account (HSA) with employer contributions
• Life insurance and accidental death and dismemberment (AD&D) insurance
• Short-term and long-term disability insurance
• Employee assistance program (EAP) for confidential counseling and support
• Retirement plan with employer matching contributions
• Tuition reimbursement and professional development opportunities
• Employee discounts on hospital services and products
• Wellness programs and initiatives to promote employee health and well-being

WVU Medicine Culture

WVU Medicine is a leading healthcare system in West Virginia, committed to providing high-quality, patient-centered care. The organization fosters a culture of teamwork, respect, and innovation, where employees are valued and supported. WVU Medicine is dedicated to creating a diverse and inclusive work environment, where everyone feels welcome and has the opportunity to thrive.

WVU Medicine is also committed to giving back to the community, supporting various charitable organizations and initiatives. Employees are encouraged to participate in volunteer activities and make a positive impact on the lives of others.

How to Apply

To apply for the Executive Assistant position at Berkeley Medical Center, please click the "Apply" button located at the top of this page. Complete the application in full, providing all required information and attaching your resume and cover letter.

WVU Medicine is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

FAQ

1. What are the minimum qualifications for this position?

   The minimum qualifications include a High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree.

2. What skills are required for this role?

   Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software is essential.

3. What are the key responsibilities of the Executive Assistant?

   Key responsibilities include providing confidential administrative support, managing the executive's calendar, making travel arrangements, preparing correspondence and reports, and recording meeting minutes.

4. What is the work environment like at Berkeley Medical Center?

   The work environment is a standard office setting. The role requires the ability to sit for long periods of time.

5. What is the salary range for this position?

   The estimated salary range is $45,000 to $65,000 per year, commensurate with experience and qualifications.

6. What benefits are offered by WVU Medicine?

   WVU Medicine offers a comprehensive benefits package, including medical, dental, and vision insurance, paid time off, retirement plan, and tuition reimbursement.

7. What opportunities are there for career advancement?

   The Executive Assistant role can lead to opportunities such as Senior Executive Assistant, Office Manager, Project Coordinator, or Administrative Manager.

8. How do I apply for this position?

   To apply, click the "Apply" button located at the top of this page and complete the application in full.

9. Is WVU Medicine an equal opportunity employer?

   Yes, WVU Medicine is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

10. What is the culture like at WVU Medicine?

    WVU Medicine fosters a culture of teamwork, respect, and innovation, where employees are valued and supported. The organization is committed to creating a diverse and inclusive work environment.