Executive Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Executive Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Executive Assistant - Department of Medicine Chair's Office at WVU Medicine
Role Overview
The Executive Assistant in the Department of Medicine Chair's Office at WVU Medicine plays a crucial role in providing high-level administrative support to executive leadership. This position requires a highly organized and detail-oriented individual with exceptional communication and interpersonal skills. The Executive Assistant will be responsible for managing calendars, coordinating travel arrangements, preparing correspondence and reports, recording meeting minutes, and providing general administrative support to ensure the smooth operation of the department.A Day in the Life
Each day as an Executive Assistant will bring new challenges and opportunities. A typical day might include: * Managing the executive's calendar, scheduling meetings, and coordinating appointments. * Arranging travel and accommodations for the executive and other department staff. * Preparing correspondence, reports, and presentations. * Recording meeting minutes and distributing them to attendees. * Answering phone calls and directing them to the appropriate individuals. * Greeting visitors and providing them with information and assistance. * Maintaining office supplies and equipment. * Assisting with special projects as needed. * Managing and organizing files and documents, both electronic and physical. * Processing invoices, expense reports, and other financial documents. * Coordinating departmental events, meetings, and conferences. * Serving as a liaison between the executive and other departments, staff members, and external stakeholders.Why Morgantown, West Virginia?
Morgantown, West Virginia, is a vibrant and growing city that offers a high quality of life. It is home to West Virginia University, a major research university that contributes significantly to the local economy and culture. Morgantown offers a variety of recreational opportunities, including hiking, biking, and water sports. The city also has a thriving arts and culture scene, with numerous galleries, theaters, and music venues. Morgantown is a safe and family-friendly community with excellent schools and affordable housing.Career Path
The Executive Assistant position can serve as a stepping stone to other roles within WVU Medicine. With experience and additional training, the Executive Assistant may advance to positions such as: * Senior Executive Assistant * Office Manager * Project Coordinator * Administrative Supervisor * Executive Assistant to higher-level executives WVU Medicine also provides opportunities for professional development and continuing education, allowing employees to enhance their skills and knowledge and advance their careers.Salary and Benefits
The salary for the Executive Assistant position at WVU Medicine is competitive and commensurate with experience. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package, including: * Health insurance * Dental insurance * Vision insurance * Paid time off * Retirement savings plan * Life insurance * Disability insurance * Employee assistance program * Tuition reimbursement * Employee discountsWVU Medicine Culture
WVU Medicine is committed to creating a positive and supportive work environment for its employees. The organization values teamwork, collaboration, and mutual respect. WVU Medicine also emphasizes employee development and provides opportunities for employees to learn and grow. The organization is committed to providing high-quality patient care and to making a positive impact on the community.How to Apply
To apply for the Executive Assistant position at WVU Medicine, please visit the WVU Medicine careers website and submit your application online. Be sure to include a resume and cover letter that highlight your qualifications and experience.Frequently Asked Questions (FAQ)
**1. What are the minimum qualifications for the Executive Assistant position?** The minimum qualifications include: * High School Diploma or Equivalent **AND** Four years of high level Administrative Experience * Associate’s Degree **AND** Two years of high level Executive Office Experience * Bachelor’s Degree **2. What are the core duties and responsibilities of the Executive Assistant?** The core duties and responsibilities include providing confidential administrative support, managing the executive's calendar, arranging travel, preparing correspondence and reports, recording meeting minutes, and providing general administrative support. **3. What skills and abilities are required for the Executive Assistant position?** Required skills and abilities include strong computer skills, communication skills, writing skills, organizational skills, transcription skills, and experience in a high-level executive office setting. **4. What is the work environment like for the Executive Assistant position?** The work environment is a standard office environment. **5. What are the physical requirements for the Executive Assistant position?** The physical requirements include the ability to sit for long periods of time. **6. Does WVU Medicine offer opportunities for career advancement?** Yes, WVU Medicine offers opportunities for career advancement and growth within the organization. **7. What benefits does WVU Medicine offer to its employees?** WVU Medicine offers a comprehensive benefits package, including health insurance, dental insurance, vision insurance, paid time off, retirement savings plan, life insurance, disability insurance, employee assistance program, tuition reimbursement, and employee discounts. **8. How can I learn more about WVU Medicine?** You can learn more about WVU Medicine by visiting the WVU Medicine website. **9. Is this a remote position?** No, this is not a remote position. This position is located at the Health Sciences Center in Morgantown, West Virginia. **10. What is the Equal Opportunity Employer policy for WVU Medicine?** West Virginia University Health System and its subsidiaries are equal opportunity employers and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.Locations
- Morgantown, West Virginia, United States
Salary
Estimated Salary Rangemedium confidence
44,000 - 66,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Executive Assistanceintermediate
- Calendar Managementintermediate
- Travel Arrangementsintermediate
- Correspondenceintermediate
- Report Generationintermediate
- Memorandum Compositionintermediate
- Meeting Minute Recordingintermediate
- Telephone Communicationintermediate
- Information Preparationintermediate
- Confidentialityintermediate
- Computer Skillsintermediate
- Communication Skillsintermediate
- Writing Skillsintermediate
- Organizational Skillsintermediate
- Transcriptionintermediate
- Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)intermediate
- Independent Workintermediate
- Judgmentintermediate
- Attention to Detailintermediate
Required Qualifications
- High School Diploma or Equivalent AND Four years of high level Administrative Experience (experience)
- Associate’s Degree AND Two years of high level Executive Office Experience (experience)
- Bachelor’s Degree (experience)
- Proven experience in providing confidential administrative support to executive leadership (experience)
- Demonstrated ability to manage and maintain executive calendars, including scheduling appointments and coordinating meetings (experience)
- Experience in making travel and lodging arrangements for executive staff (experience)
- Proficiency in typing correspondence, reports, memoranda, special projects, and technical papers (experience)
- Ability to compose letters and memoranda from dictation, verbal direction, or knowledge of hospital policy and procedures (experience)
- Experience in recording meeting minutes to maintain accurate records of decisions (experience)
- Excellent telephone communication skills and the ability to provide information in accordance with hospital policy (experience)
- Ability to collect and prepare information for executive use in meetings with staff members and outside individuals (experience)
- Knowledge of and adherence to standard precautions at all times (experience)
- Ability to sit for extended periods (experience)
- Experience working in a standard office environment (experience)
- Commitment to maintaining a high level of confidentiality (experience)
- Strong computer skills and proficiency in Microsoft Office software (Word, Outlook, Excel, and PowerPoint) (experience)
- Experience in a high-level executive office setting (experience)
- Ability to work independently and exercise good judgment with exemplary attention to detail (experience)
Responsibilities
- Provide confidential administrative support to the Department of Medicine Chair's Office.
- Maintain the executive's daily appointment calendar, including scheduling meetings, appointments, and conference calls.
- Make travel and lodging arrangements for the executive, including booking flights, hotels, and transportation.
- Type correspondence, reports, memoranda, special projects, technical papers, and related material for department staff.
- Compose letters and memoranda from dictation, verbal direction, or from knowledge of hospital policy and procedures.
- Record meeting minutes to maintain an accurate record of decisions and action items.
- Answer telephone calls and provide information in accordance with hospital policy, directing calls to the appropriate individuals or departments.
- Collect and prepare information for the executive's use in meetings with executive staff members and outside individuals, including compiling data and creating presentations.
- Follow standard precautions at all times to ensure a safe and healthy work environment.
- Manage and organize files and documents, both electronic and physical, ensuring easy access and retrieval.
- Process invoices, expense reports, and other financial documents, ensuring accuracy and compliance with hospital policies.
- Coordinate and organize departmental events, meetings, and conferences, including arranging catering, venues, and guest speakers.
- Assist with special projects and initiatives as assigned by the executive, conducting research, gathering data, and preparing reports.
- Serve as a liaison between the executive and other departments, staff members, and external stakeholders, facilitating communication and resolving issues.
- Maintain a high level of professionalism and discretion in all interactions, representing the executive and the Department of Medicine in a positive and courteous manner.
- Manage incoming and outgoing mail and packages, ensuring timely delivery and distribution.
- Order and maintain office supplies, ensuring that the office is adequately stocked.
- Assist with the preparation of presentations and reports, including creating charts, graphs, and tables.
- Provide support to other administrative staff members as needed, assisting with overflow work and providing coverage during absences.
Benefits
- general: Comprehensive health insurance, including medical, dental, and vision coverage.
- general: Paid time off (PTO) for vacation, sick leave, and holidays.
- general: Retirement savings plan with employer matching contributions.
- general: Life insurance and disability coverage to protect against unforeseen circumstances.
- general: Employee assistance program (EAP) for confidential counseling and support services.
- general: Tuition reimbursement for continuing education and professional development.
- general: Opportunities for career advancement and growth within WVU Medicine.
- general: Employee discounts on various products and services.
- general: Wellness programs and initiatives to promote employee health and well-being.
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses.
- general: Commuter benefits to help offset the cost of transportation.
- general: Employee recognition programs to celebrate achievements and contributions.
- general: A supportive and collaborative work environment.
- general: Access to state-of-the-art medical facilities and technology.
- general: The opportunity to make a meaningful impact on the lives of patients and the community.
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
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Executive Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
Executive Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Executive Assistant - Department of Medicine Chair's Office at WVU Medicine
Role Overview
The Executive Assistant in the Department of Medicine Chair's Office at WVU Medicine plays a crucial role in providing high-level administrative support to executive leadership. This position requires a highly organized and detail-oriented individual with exceptional communication and interpersonal skills. The Executive Assistant will be responsible for managing calendars, coordinating travel arrangements, preparing correspondence and reports, recording meeting minutes, and providing general administrative support to ensure the smooth operation of the department.A Day in the Life
Each day as an Executive Assistant will bring new challenges and opportunities. A typical day might include: * Managing the executive's calendar, scheduling meetings, and coordinating appointments. * Arranging travel and accommodations for the executive and other department staff. * Preparing correspondence, reports, and presentations. * Recording meeting minutes and distributing them to attendees. * Answering phone calls and directing them to the appropriate individuals. * Greeting visitors and providing them with information and assistance. * Maintaining office supplies and equipment. * Assisting with special projects as needed. * Managing and organizing files and documents, both electronic and physical. * Processing invoices, expense reports, and other financial documents. * Coordinating departmental events, meetings, and conferences. * Serving as a liaison between the executive and other departments, staff members, and external stakeholders.Why Morgantown, West Virginia?
Morgantown, West Virginia, is a vibrant and growing city that offers a high quality of life. It is home to West Virginia University, a major research university that contributes significantly to the local economy and culture. Morgantown offers a variety of recreational opportunities, including hiking, biking, and water sports. The city also has a thriving arts and culture scene, with numerous galleries, theaters, and music venues. Morgantown is a safe and family-friendly community with excellent schools and affordable housing.Career Path
The Executive Assistant position can serve as a stepping stone to other roles within WVU Medicine. With experience and additional training, the Executive Assistant may advance to positions such as: * Senior Executive Assistant * Office Manager * Project Coordinator * Administrative Supervisor * Executive Assistant to higher-level executives WVU Medicine also provides opportunities for professional development and continuing education, allowing employees to enhance their skills and knowledge and advance their careers.Salary and Benefits
The salary for the Executive Assistant position at WVU Medicine is competitive and commensurate with experience. In addition to a competitive salary, WVU Medicine offers a comprehensive benefits package, including: * Health insurance * Dental insurance * Vision insurance * Paid time off * Retirement savings plan * Life insurance * Disability insurance * Employee assistance program * Tuition reimbursement * Employee discountsWVU Medicine Culture
WVU Medicine is committed to creating a positive and supportive work environment for its employees. The organization values teamwork, collaboration, and mutual respect. WVU Medicine also emphasizes employee development and provides opportunities for employees to learn and grow. The organization is committed to providing high-quality patient care and to making a positive impact on the community.How to Apply
To apply for the Executive Assistant position at WVU Medicine, please visit the WVU Medicine careers website and submit your application online. Be sure to include a resume and cover letter that highlight your qualifications and experience.Frequently Asked Questions (FAQ)
**1. What are the minimum qualifications for the Executive Assistant position?** The minimum qualifications include: * High School Diploma or Equivalent **AND** Four years of high level Administrative Experience * Associate’s Degree **AND** Two years of high level Executive Office Experience * Bachelor’s Degree **2. What are the core duties and responsibilities of the Executive Assistant?** The core duties and responsibilities include providing confidential administrative support, managing the executive's calendar, arranging travel, preparing correspondence and reports, recording meeting minutes, and providing general administrative support. **3. What skills and abilities are required for the Executive Assistant position?** Required skills and abilities include strong computer skills, communication skills, writing skills, organizational skills, transcription skills, and experience in a high-level executive office setting. **4. What is the work environment like for the Executive Assistant position?** The work environment is a standard office environment. **5. What are the physical requirements for the Executive Assistant position?** The physical requirements include the ability to sit for long periods of time. **6. Does WVU Medicine offer opportunities for career advancement?** Yes, WVU Medicine offers opportunities for career advancement and growth within the organization. **7. What benefits does WVU Medicine offer to its employees?** WVU Medicine offers a comprehensive benefits package, including health insurance, dental insurance, vision insurance, paid time off, retirement savings plan, life insurance, disability insurance, employee assistance program, tuition reimbursement, and employee discounts. **8. How can I learn more about WVU Medicine?** You can learn more about WVU Medicine by visiting the WVU Medicine website. **9. Is this a remote position?** No, this is not a remote position. This position is located at the Health Sciences Center in Morgantown, West Virginia. **10. What is the Equal Opportunity Employer policy for WVU Medicine?** West Virginia University Health System and its subsidiaries are equal opportunity employers and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.Locations
- Morgantown, West Virginia, United States
Salary
Estimated Salary Rangemedium confidence
44,000 - 66,000 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Administrative Supportintermediate
- Executive Assistanceintermediate
- Calendar Managementintermediate
- Travel Arrangementsintermediate
- Correspondenceintermediate
- Report Generationintermediate
- Memorandum Compositionintermediate
- Meeting Minute Recordingintermediate
- Telephone Communicationintermediate
- Information Preparationintermediate
- Confidentialityintermediate
- Computer Skillsintermediate
- Communication Skillsintermediate
- Writing Skillsintermediate
- Organizational Skillsintermediate
- Transcriptionintermediate
- Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)intermediate
- Independent Workintermediate
- Judgmentintermediate
- Attention to Detailintermediate
Required Qualifications
- High School Diploma or Equivalent AND Four years of high level Administrative Experience (experience)
- Associate’s Degree AND Two years of high level Executive Office Experience (experience)
- Bachelor’s Degree (experience)
- Proven experience in providing confidential administrative support to executive leadership (experience)
- Demonstrated ability to manage and maintain executive calendars, including scheduling appointments and coordinating meetings (experience)
- Experience in making travel and lodging arrangements for executive staff (experience)
- Proficiency in typing correspondence, reports, memoranda, special projects, and technical papers (experience)
- Ability to compose letters and memoranda from dictation, verbal direction, or knowledge of hospital policy and procedures (experience)
- Experience in recording meeting minutes to maintain accurate records of decisions (experience)
- Excellent telephone communication skills and the ability to provide information in accordance with hospital policy (experience)
- Ability to collect and prepare information for executive use in meetings with staff members and outside individuals (experience)
- Knowledge of and adherence to standard precautions at all times (experience)
- Ability to sit for extended periods (experience)
- Experience working in a standard office environment (experience)
- Commitment to maintaining a high level of confidentiality (experience)
- Strong computer skills and proficiency in Microsoft Office software (Word, Outlook, Excel, and PowerPoint) (experience)
- Experience in a high-level executive office setting (experience)
- Ability to work independently and exercise good judgment with exemplary attention to detail (experience)
Responsibilities
- Provide confidential administrative support to the Department of Medicine Chair's Office.
- Maintain the executive's daily appointment calendar, including scheduling meetings, appointments, and conference calls.
- Make travel and lodging arrangements for the executive, including booking flights, hotels, and transportation.
- Type correspondence, reports, memoranda, special projects, technical papers, and related material for department staff.
- Compose letters and memoranda from dictation, verbal direction, or from knowledge of hospital policy and procedures.
- Record meeting minutes to maintain an accurate record of decisions and action items.
- Answer telephone calls and provide information in accordance with hospital policy, directing calls to the appropriate individuals or departments.
- Collect and prepare information for the executive's use in meetings with executive staff members and outside individuals, including compiling data and creating presentations.
- Follow standard precautions at all times to ensure a safe and healthy work environment.
- Manage and organize files and documents, both electronic and physical, ensuring easy access and retrieval.
- Process invoices, expense reports, and other financial documents, ensuring accuracy and compliance with hospital policies.
- Coordinate and organize departmental events, meetings, and conferences, including arranging catering, venues, and guest speakers.
- Assist with special projects and initiatives as assigned by the executive, conducting research, gathering data, and preparing reports.
- Serve as a liaison between the executive and other departments, staff members, and external stakeholders, facilitating communication and resolving issues.
- Maintain a high level of professionalism and discretion in all interactions, representing the executive and the Department of Medicine in a positive and courteous manner.
- Manage incoming and outgoing mail and packages, ensuring timely delivery and distribution.
- Order and maintain office supplies, ensuring that the office is adequately stocked.
- Assist with the preparation of presentations and reports, including creating charts, graphs, and tables.
- Provide support to other administrative staff members as needed, assisting with overflow work and providing coverage during absences.
Benefits
- general: Comprehensive health insurance, including medical, dental, and vision coverage.
- general: Paid time off (PTO) for vacation, sick leave, and holidays.
- general: Retirement savings plan with employer matching contributions.
- general: Life insurance and disability coverage to protect against unforeseen circumstances.
- general: Employee assistance program (EAP) for confidential counseling and support services.
- general: Tuition reimbursement for continuing education and professional development.
- general: Opportunities for career advancement and growth within WVU Medicine.
- general: Employee discounts on various products and services.
- general: Wellness programs and initiatives to promote employee health and well-being.
- general: Flexible spending accounts (FSAs) for healthcare and dependent care expenses.
- general: Commuter benefits to help offset the cost of transportation.
- general: Employee recognition programs to celebrate achievements and contributions.
- general: A supportive and collaborative work environment.
- general: Access to state-of-the-art medical facilities and technology.
- general: The opportunity to make a meaningful impact on the lives of patients and the community.
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
10 Questions
~2 Minutes
Instant Score
Related Books and Jobs