Executive Assistant - Marketing at WVU Medicine: Join Our Growing Team!

Role Overview

WVU Medicine is seeking a highly organized and detail-oriented Executive Assistant to provide administrative and secretarial support to our Executive Leadership within the Marketing department at Berkeley Medical Center (BMC) in Martinsburg, West Virginia. In this role, you will perform a wide range of diversified administrative and secretarial functions, ensuring the smooth and efficient operation of the executive office. As an Executive Assistant, your responsibilities will include calendar management, travel arrangements, correspondence, report preparation, meeting coordination, and handling confidential information with discretion. The ideal candidate will possess strong computer skills, excellent communication and writing abilities, and a proven track record of success in a high-level executive office setting. If you are a team player with a passion for our mission and a desire to contribute to a dynamic and growing organization, we encourage you to apply!

A Day in the Life

As an Executive Assistant - Marketing, your day-to-day tasks may include:

• Managing the executive's calendar, scheduling appointments, and coordinating meetings.
• Making travel arrangements, including booking flights, hotels, and transportation.
• Preparing correspondence, reports, and presentations.
• Answering phones and directing calls.
• Greeting visitors.
• Maintaining files and records.
• Processing expense reports.
• Coordinating events and meetings.
• Performing other administrative tasks as needed.
• Assisting with special projects.
• Supporting the marketing team with various tasks.
• Drafting and editing marketing materials.

Why Martinsburg, West Virginia?

Martinsburg, West Virginia, offers a unique blend of small-town charm and access to big-city amenities. Located in the Eastern Panhandle of West Virginia, Martinsburg boasts a rich history, affordable cost of living, and a welcoming community. The area offers a variety of outdoor recreational activities, including hiking, biking, and fishing, as well as a vibrant arts and culture scene. Martinsburg is also conveniently located within driving distance of Washington, D.C., Baltimore, and other major metropolitan areas, providing easy access to a wide range of entertainment, dining, and shopping options. Living in Martinsburg allows you to enjoy a relaxed lifestyle while still having access to career opportunities and cultural experiences.

Career Path

The Executive Assistant - Marketing role can serve as a stepping stone to other positions within WVU Medicine. With experience and demonstrated success, you may have opportunities to advance to roles such as:

• Senior Executive Assistant
• Marketing Coordinator
• Office Manager
• Project Manager
• Administrative Manager

WVU Medicine is committed to providing employees with opportunities for professional growth and development. We offer a variety of training programs and resources to help you enhance your skills and advance your career.

Salary and Benefits

The estimated salary range for this position is $40,000 to $60,000 per year, commensurate with experience and qualifications. WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, and more. Refer to the benefits sections for the complete list.

WVU Medicine Culture

WVU Medicine is a leading healthcare system dedicated to providing high-quality patient care, advancing medical knowledge, and serving the communities we call home. We are committed to creating a diverse and inclusive work environment where all employees feel valued and respected. Our core values include:

• Patient-centered care
• Excellence
• Teamwork
• Integrity
• Innovation

We believe that our employees are our greatest asset, and we invest in their success by providing opportunities for professional growth, competitive compensation and benefits, and a supportive work environment.

How to Apply

To apply for the Executive Assistant - Marketing position at WVU Medicine, please click the "Apply" button located at the top of this page and complete the online application. Be sure to submit your resume and cover letter, highlighting your relevant experience and qualifications. We look forward to receiving your application!

Frequently Asked Questions (FAQ)

1. What are the minimum qualifications for this position?

   The minimum qualifications include a High School Diploma or Equivalent AND Four years of high-level Administrative Experience OR an Associate’s Degree AND Two years of high-level Executive Office Experience OR a Bachelor’s Degree.

2. What skills are required for this role?

   Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required. Demonstrated proficiency in Microsoft Office software is also essential.

3. What are the physical requirements of the job?

   The physical requirements include the ability to sit for long periods of time.

4. What is the working environment like?

   The working environment is a standard office environment.

5. What are the core duties and responsibilities of this position?

   The core duties include providing confidential administrative support, maintaining the executive's calendar, making travel arrangements, typing correspondence, recording meeting minutes, and answering the telephone.

6. Is experience in a high-level executive office setting required?

   Yes, experience in a high-level executive office setting is highly preferred.

7. What is the typical work schedule for this position?

   The scheduled weekly hours are 40.

8. What type of team will I be working with?

   You will be working with a passionate group of marketing and fundraising professionals.

9. What are the opportunities for growth within WVU Medicine?

   WVU Medicine encourages professional growth and development, offering advancement opportunities within the organization.

10. What is the company culture like at BMC Berkeley Medical Center?

    BMC Berkeley Medical Center values team players who are excited to help and passionate about our mission.