High-CTR: Departmental Secretary Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
High-CTR: Departmental Secretary Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Departmental Secretary at WVU Medicine: Join Our Team!
Role Overview
As a Departmental Secretary at WVU Medicine's Ruby Memorial Hospital, you will play a vital role in ensuring the smooth and efficient operation of your assigned department. Your responsibilities will encompass a wide range of administrative and clerical tasks, providing essential support to department leadership and staff. This position requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills. The ability to handle multiple tasks simultaneously and prioritize effectively is crucial for success in this role.
A Day in the Life
A typical day for a Departmental Secretary at WVU Medicine might involve the following:
- Answering and screening phone calls, directing them appropriately and taking accurate messages.
- Greeting and assisting visitors, ensuring a professional and welcoming environment.
- Maintaining the department's appointment calendar, scheduling meetings and coordinating logistics.
- Typing reports, correspondence, and other documents, potentially from dictation.
- Preparing meeting agendas and minutes, ensuring accurate and timely distribution.
- Managing incoming and outgoing mail, including sorting, distributing, and preparing packages.
- Maintaining and organizing departmental files, both physical and electronic.
- Monitoring office supply inventory and ordering new supplies as needed.
- Responding to general inquiries from staff, patients, and the public.
- Providing general administrative support to department leadership and staff.
Why Morgantown, West Virginia?
Morgantown, West Virginia, is a vibrant and growing city that offers a high quality of life at an affordable cost. Home to West Virginia University, Morgantown boasts a diverse and welcoming community with a wide range of cultural, recreational, and entertainment opportunities. The city is surrounded by beautiful natural scenery, providing ample opportunities for outdoor activities such as hiking, biking, and fishing. Morgantown also offers a thriving arts and music scene, a variety of restaurants and shops, and excellent schools. Located within a reasonable driving distance of major metropolitan areas such as Pittsburgh and Washington, D.C., Morgantown provides easy access to big-city amenities while maintaining a small-town feel.
Career Path
The Departmental Secretary position at WVU Medicine can serve as a springboard for career advancement within the organization. With experience and demonstrated skills, you may have opportunities to move into roles such as:
- Administrative Assistant
- Executive Assistant
- Office Manager
- Department Coordinator
- Specialized roles within specific departments (e.g., medical secretary, research assistant)
WVU Medicine is committed to providing its employees with opportunities for professional development and growth.
Salary & Benefits
The estimated salary range for a Departmental Secretary at WVU Medicine in Morgantown, West Virginia, is $32,000 to $45,000 per year. The actual salary will depend on experience, skills, and qualifications. WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, and more. A full list of benefits is outlined above.
WVU Medicine Culture
WVU Medicine is a leading academic health system that is committed to providing the highest quality patient care, research, and education. The organization fosters a culture of teamwork, collaboration, and innovation. WVU Medicine values its employees and provides a supportive and rewarding work environment. Employees are encouraged to contribute their ideas and talents to help the organization achieve its mission. WVU Medicine is an equal opportunity employer and is committed to creating a diverse and inclusive workplace.
How to Apply
To apply for the Departmental Secretary position at WVU Medicine, please click the "Apply" button located at the top of this page. You will be directed to an online application form. Please complete the application in full and attach your resume and cover letter.
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications are a high school diploma or equivalent, successful completion of a state criminal background check (and federal, if applicable), and one year of administrative experience.
- What skills are required for this position?
The required skills include proficiency in Microsoft Office, excellent written and verbal communication skills, strong organizational and time-management skills, and the ability to work independently and as part of a team.
- What are the main responsibilities of a Departmental Secretary?
The main responsibilities include typing reports and correspondence, answering phones, greeting visitors, maintaining calendars, preparing meeting agendas and minutes, managing mail, and ordering office supplies.
- What is the salary range for this position?
The estimated salary range is $32,000 to $45,000 per year, depending on experience, skills, and qualifications.
- What benefits does WVU Medicine offer?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, and more.
- What is the work environment like at WVU Medicine?
WVU Medicine offers a supportive and collaborative work environment with opportunities for professional development and growth.
- How can I apply for this position?
Click the "Apply" button at the top of this page to be directed to the online application form.
- Is knowledge of medical terminology required?
Knowledge of medical terminology is preferred but not required.
- What opportunities are there for career advancement?
With experience and demonstrated skills, you may have opportunities to move into roles such as Administrative Assistant, Executive Assistant, or Office Manager.
- Is WVU Medicine an equal opportunity employer?
Yes, WVU Medicine is an equal opportunity employer and is committed to creating a diverse and inclusive workplace.
Locations
- Morgantown, West Virginia, United States
Salary
35,200 - 49,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Typingintermediate
- Report generationintermediate
- Correspondence managementintermediate
- Reception dutiesintermediate
- Visitor managementintermediate
- Telephone etiquetteintermediate
- Calendar managementintermediate
- Meeting coordinationintermediate
- Agenda preparationintermediate
- Minute takingintermediate
- Record keepingintermediate
- Filing systems maintenanceintermediate
- Mail handling (incoming/outgoing)intermediate
- Inquiry responseintermediate
- Policy and procedure knowledgeintermediate
- Office supply inventory managementintermediate
- Vendor orderingintermediate
- Microsoft Office proficiencyintermediate
- Written communicationintermediate
- Verbal communicationintermediate
- Medical terminology knowledgeintermediate
- Data entryintermediate
- Customer serviceintermediate
- Problem-solvingintermediate
- Time managementintermediate
- Organizational skillsintermediate
- Multitaskingintermediate
- Attention to detailintermediate
- Prioritizationintermediate
- Confidentialityintermediate
- Professionalismintermediate
Required Qualifications
- High school diploma or equivalent (experience)
- Successful completion of state criminal background check (and federal, if applicable) (experience)
- One year of administrative experience (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) (experience)
- Excellent written and verbal communication skills (experience)
- Ability to type accurately and efficiently (experience)
- Knowledge of general office procedures and equipment (experience)
- Ability to maintain confidentiality (experience)
- Strong organizational and time-management skills (experience)
- Ability to work independently and as part of a team (experience)
- Excellent customer service skills (experience)
- Ability to handle multiple tasks simultaneously (experience)
- Ability to prioritize tasks effectively (experience)
- Ability to learn and adapt to new software and systems (experience)
- Knowledge of medical terminology (preferred) (experience)
- Ability to operate standard office equipment (copier, fax, scanner) (experience)
- Familiarity with record-keeping systems (experience)
Responsibilities
- Type various reports and correspondence for the department, potentially from dictation.
- Receive and screen visitors, ensuring a professional and welcoming environment.
- Answer and screen telephone calls, directing them appropriately and taking messages.
- Notify leadership of important matters and relay messages accurately and promptly.
- Maintain daily appointment calendar for departmental personnel, scheduling and coordinating meetings.
- Prepare correspondence, memoranda, reports, meeting agendas, and minutes.
- Assist in the creation and distribution of departmental newsletters.
- Maintain and revise record-keeping and filing systems, both physical and electronic.
- Receive, sort, and distribute incoming mail to the appropriate recipients.
- Prepare outgoing mail, including packaging and postage.
- Respond to general inquiries regarding department activities and operations, referring to established policies and procedures when necessary.
- Monitor office supply inventory and order from approved vendors as needed, with Office Manager approval.
- Order special items upon request of department leadership, following established procurement procedures.
- Assist with onboarding new employees by preparing necessary paperwork and providing orientation materials.
- Coordinate travel arrangements for department personnel, including booking flights and accommodations.
- Process expense reports and invoices, ensuring accuracy and compliance with company policies.
- Maintain and update departmental contact lists and organizational charts.
- Assist with planning and coordinating departmental events and meetings.
- Provide general administrative support to department leadership and staff as needed.
- Ensure the confidentiality of sensitive information.
- Operate standard office equipment, including computers, printers, and scanners.
- Maintain a clean and organized work environment.
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Prescription drug coverage
- general: Paid time off (PTO) for vacation, sick leave, and holidays
- general: Retirement plan with employer matching contributions
- general: Life insurance
- general: Disability insurance (short-term and long-term)
- general: Flexible spending accounts (FSA) for healthcare and dependent care expenses
- general: Employee assistance program (EAP) for confidential counseling and support
- general: Wellness programs and resources
- general: Tuition reimbursement for continuing education
- general: Professional development opportunities
- general: Employee discounts on WVU Medicine services and products
- general: On-site childcare facilities (availability may vary)
- general: Free parking or subsidized transportation options
- general: Employee recognition programs
- general: Credit Union membership
- general: Opportunities for advancement within the organization
- general: A supportive and collaborative work environment
- general: Access to state-of-the-art medical facilities
- general: The chance to make a meaningful difference in the lives of patients and their families.
- general: Competitive salary and benefits package
- general: Relocation assistance (if applicable)
- general: Employee referral bonus program
- general: Adoption assistance program
- general: Legal and financial assistance programs
Tags & Categories
Answer 10 quick questions to check your fit for High-CTR: Departmental Secretary Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs
High-CTR: Departmental Secretary Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
WVU Medicine
High-CTR: Departmental Secretary Careers at WVU Medicine - Morgantown, West Virginia | Apply Now!
Job Description
Departmental Secretary at WVU Medicine: Join Our Team!
Role Overview
As a Departmental Secretary at WVU Medicine's Ruby Memorial Hospital, you will play a vital role in ensuring the smooth and efficient operation of your assigned department. Your responsibilities will encompass a wide range of administrative and clerical tasks, providing essential support to department leadership and staff. This position requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills. The ability to handle multiple tasks simultaneously and prioritize effectively is crucial for success in this role.
A Day in the Life
A typical day for a Departmental Secretary at WVU Medicine might involve the following:
- Answering and screening phone calls, directing them appropriately and taking accurate messages.
- Greeting and assisting visitors, ensuring a professional and welcoming environment.
- Maintaining the department's appointment calendar, scheduling meetings and coordinating logistics.
- Typing reports, correspondence, and other documents, potentially from dictation.
- Preparing meeting agendas and minutes, ensuring accurate and timely distribution.
- Managing incoming and outgoing mail, including sorting, distributing, and preparing packages.
- Maintaining and organizing departmental files, both physical and electronic.
- Monitoring office supply inventory and ordering new supplies as needed.
- Responding to general inquiries from staff, patients, and the public.
- Providing general administrative support to department leadership and staff.
Why Morgantown, West Virginia?
Morgantown, West Virginia, is a vibrant and growing city that offers a high quality of life at an affordable cost. Home to West Virginia University, Morgantown boasts a diverse and welcoming community with a wide range of cultural, recreational, and entertainment opportunities. The city is surrounded by beautiful natural scenery, providing ample opportunities for outdoor activities such as hiking, biking, and fishing. Morgantown also offers a thriving arts and music scene, a variety of restaurants and shops, and excellent schools. Located within a reasonable driving distance of major metropolitan areas such as Pittsburgh and Washington, D.C., Morgantown provides easy access to big-city amenities while maintaining a small-town feel.
Career Path
The Departmental Secretary position at WVU Medicine can serve as a springboard for career advancement within the organization. With experience and demonstrated skills, you may have opportunities to move into roles such as:
- Administrative Assistant
- Executive Assistant
- Office Manager
- Department Coordinator
- Specialized roles within specific departments (e.g., medical secretary, research assistant)
WVU Medicine is committed to providing its employees with opportunities for professional development and growth.
Salary & Benefits
The estimated salary range for a Departmental Secretary at WVU Medicine in Morgantown, West Virginia, is $32,000 to $45,000 per year. The actual salary will depend on experience, skills, and qualifications. WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, and more. A full list of benefits is outlined above.
WVU Medicine Culture
WVU Medicine is a leading academic health system that is committed to providing the highest quality patient care, research, and education. The organization fosters a culture of teamwork, collaboration, and innovation. WVU Medicine values its employees and provides a supportive and rewarding work environment. Employees are encouraged to contribute their ideas and talents to help the organization achieve its mission. WVU Medicine is an equal opportunity employer and is committed to creating a diverse and inclusive workplace.
How to Apply
To apply for the Departmental Secretary position at WVU Medicine, please click the "Apply" button located at the top of this page. You will be directed to an online application form. Please complete the application in full and attach your resume and cover letter.
Frequently Asked Questions (FAQ)
- What are the minimum qualifications for this position?
The minimum qualifications are a high school diploma or equivalent, successful completion of a state criminal background check (and federal, if applicable), and one year of administrative experience.
- What skills are required for this position?
The required skills include proficiency in Microsoft Office, excellent written and verbal communication skills, strong organizational and time-management skills, and the ability to work independently and as part of a team.
- What are the main responsibilities of a Departmental Secretary?
The main responsibilities include typing reports and correspondence, answering phones, greeting visitors, maintaining calendars, preparing meeting agendas and minutes, managing mail, and ordering office supplies.
- What is the salary range for this position?
The estimated salary range is $32,000 to $45,000 per year, depending on experience, skills, and qualifications.
- What benefits does WVU Medicine offer?
WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, and more.
- What is the work environment like at WVU Medicine?
WVU Medicine offers a supportive and collaborative work environment with opportunities for professional development and growth.
- How can I apply for this position?
Click the "Apply" button at the top of this page to be directed to the online application form.
- Is knowledge of medical terminology required?
Knowledge of medical terminology is preferred but not required.
- What opportunities are there for career advancement?
With experience and demonstrated skills, you may have opportunities to move into roles such as Administrative Assistant, Executive Assistant, or Office Manager.
- Is WVU Medicine an equal opportunity employer?
Yes, WVU Medicine is an equal opportunity employer and is committed to creating a diverse and inclusive workplace.
Locations
- Morgantown, West Virginia, United States
Salary
35,200 - 49,500 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Typingintermediate
- Report generationintermediate
- Correspondence managementintermediate
- Reception dutiesintermediate
- Visitor managementintermediate
- Telephone etiquetteintermediate
- Calendar managementintermediate
- Meeting coordinationintermediate
- Agenda preparationintermediate
- Minute takingintermediate
- Record keepingintermediate
- Filing systems maintenanceintermediate
- Mail handling (incoming/outgoing)intermediate
- Inquiry responseintermediate
- Policy and procedure knowledgeintermediate
- Office supply inventory managementintermediate
- Vendor orderingintermediate
- Microsoft Office proficiencyintermediate
- Written communicationintermediate
- Verbal communicationintermediate
- Medical terminology knowledgeintermediate
- Data entryintermediate
- Customer serviceintermediate
- Problem-solvingintermediate
- Time managementintermediate
- Organizational skillsintermediate
- Multitaskingintermediate
- Attention to detailintermediate
- Prioritizationintermediate
- Confidentialityintermediate
- Professionalismintermediate
Required Qualifications
- High school diploma or equivalent (experience)
- Successful completion of state criminal background check (and federal, if applicable) (experience)
- One year of administrative experience (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) (experience)
- Excellent written and verbal communication skills (experience)
- Ability to type accurately and efficiently (experience)
- Knowledge of general office procedures and equipment (experience)
- Ability to maintain confidentiality (experience)
- Strong organizational and time-management skills (experience)
- Ability to work independently and as part of a team (experience)
- Excellent customer service skills (experience)
- Ability to handle multiple tasks simultaneously (experience)
- Ability to prioritize tasks effectively (experience)
- Ability to learn and adapt to new software and systems (experience)
- Knowledge of medical terminology (preferred) (experience)
- Ability to operate standard office equipment (copier, fax, scanner) (experience)
- Familiarity with record-keeping systems (experience)
Responsibilities
- Type various reports and correspondence for the department, potentially from dictation.
- Receive and screen visitors, ensuring a professional and welcoming environment.
- Answer and screen telephone calls, directing them appropriately and taking messages.
- Notify leadership of important matters and relay messages accurately and promptly.
- Maintain daily appointment calendar for departmental personnel, scheduling and coordinating meetings.
- Prepare correspondence, memoranda, reports, meeting agendas, and minutes.
- Assist in the creation and distribution of departmental newsletters.
- Maintain and revise record-keeping and filing systems, both physical and electronic.
- Receive, sort, and distribute incoming mail to the appropriate recipients.
- Prepare outgoing mail, including packaging and postage.
- Respond to general inquiries regarding department activities and operations, referring to established policies and procedures when necessary.
- Monitor office supply inventory and order from approved vendors as needed, with Office Manager approval.
- Order special items upon request of department leadership, following established procurement procedures.
- Assist with onboarding new employees by preparing necessary paperwork and providing orientation materials.
- Coordinate travel arrangements for department personnel, including booking flights and accommodations.
- Process expense reports and invoices, ensuring accuracy and compliance with company policies.
- Maintain and update departmental contact lists and organizational charts.
- Assist with planning and coordinating departmental events and meetings.
- Provide general administrative support to department leadership and staff as needed.
- Ensure the confidentiality of sensitive information.
- Operate standard office equipment, including computers, printers, and scanners.
- Maintain a clean and organized work environment.
Benefits
- general: Comprehensive health insurance (medical, dental, vision)
- general: Prescription drug coverage
- general: Paid time off (PTO) for vacation, sick leave, and holidays
- general: Retirement plan with employer matching contributions
- general: Life insurance
- general: Disability insurance (short-term and long-term)
- general: Flexible spending accounts (FSA) for healthcare and dependent care expenses
- general: Employee assistance program (EAP) for confidential counseling and support
- general: Wellness programs and resources
- general: Tuition reimbursement for continuing education
- general: Professional development opportunities
- general: Employee discounts on WVU Medicine services and products
- general: On-site childcare facilities (availability may vary)
- general: Free parking or subsidized transportation options
- general: Employee recognition programs
- general: Credit Union membership
- general: Opportunities for advancement within the organization
- general: A supportive and collaborative work environment
- general: Access to state-of-the-art medical facilities
- general: The chance to make a meaningful difference in the lives of patients and their families.
- general: Competitive salary and benefits package
- general: Relocation assistance (if applicable)
- general: Employee referral bonus program
- general: Adoption assistance program
- general: Legal and financial assistance programs
Tags & Categories
Answer 10 quick questions to check your fit for High-CTR: Departmental Secretary Careers at WVU Medicine - Morgantown, West Virginia | Apply Now! @ WVU Medicine.
Related Books and Jobs