HR Administrative Assistant at WVU Medicine Wheeling Hospital

Role Overview

The HR Administrative Assistant at WVU Medicine Wheeling Hospital plays a vital role in supporting the Human Resources department and its leadership. This position involves a wide range of administrative duties and the coordination of complex office procedures to ensure the smooth and efficient operation of the department. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.

A Day in the Life

A typical day for an HR Administrative Assistant might include: * **Managing Communications:** Screening and directing phone calls, greeting visitors, and responding to inquiries. * **Financial Administration:** Reconciling budgets, processing invoices and purchase orders, and managing expense reports. * **Policy and Procedure Updates:** Maintaining and updating departmental policies and procedures. * **Employee Support:** Assisting employees with forms, information updates, and HR-related inquiries. * **Scheduling and Coordination:** Scheduling meetings, coordinating conference rooms, and managing travel arrangements. * **Payroll Support:** Coordinating payroll and leave reports for department staff. * **Inventory Management:** Maintaining office supply inventory.

Why Wheeling, West Virginia?

Wheeling, West Virginia, offers a unique blend of small-town charm and big-city amenities. Located in the heart of the Ohio River Valley, Wheeling boasts a rich history, beautiful scenery, and a friendly community. Working at WVU Medicine Wheeling Hospital provides an opportunity to contribute to the well-being of the local community while enjoying a high quality of life. The area offers affordable housing, excellent schools, and a variety of recreational activities, making it an ideal place to live and work.

Career Path

WVU Medicine is committed to providing opportunities for career growth and development. An HR Administrative Assistant can advance their career within the organization by pursuing further education, obtaining certifications, and demonstrating exceptional performance. Potential career paths include: * **HR Generalist:** Assisting with recruitment, employee relations, and benefits administration. * **HR Specialist:** Focusing on a specific area of HR, such as compensation, training, or talent acquisition. * **HR Manager:** Overseeing the HR functions for a department or facility.

Salary and Benefits

The estimated salary range for an HR Administrative Assistant in Wheeling, West Virginia, is $35,000 to $45,000 per year. WVU Medicine offers a comprehensive benefits package, including: * Comprehensive health insurance (medical, dental, vision) * Prescription drug coverage * Paid time off (PTO) for vacation, sick leave, and holidays * Retirement plan with employer matching contributions * Life insurance * Disability insurance (short-term and long-term) * Employee assistance program (EAP) * Wellness programs * Tuition reimbursement for continuing education * Professional development opportunities * Employee discounts on WVU Medicine services

WVU Medicine Culture

WVU Medicine is committed to providing high-quality healthcare services to the communities it serves. The organization fosters a culture of teamwork, respect, and innovation. Employees are encouraged to contribute their ideas and talents to improve patient care and organizational performance. WVU Medicine values diversity and inclusion, and strives to create a welcoming and supportive work environment for all employees.

How to Apply

To apply for the HR Administrative Assistant position at WVU Medicine Wheeling Hospital, please click on the "Apply" button located at the top of this page. Complete the application in full and attach your resume and cover letter. We look forward to receiving your application!

Frequently Asked Questions (FAQ)

**1. What are the minimum qualifications for this position?** The minimum qualifications include a high school diploma or equivalent and two (2) years of additional training or related experience, OR one (1) year of secretarial training may substitute for experience. **2. What skills are important for success in this role?** Important skills include administrative support, budget reconciliation, policy updates, employee support, communication, organization, and proficiency in Microsoft Office. **3. What are the typical responsibilities of an HR Administrative Assistant?** Typical responsibilities include preparing correspondence, reconciling budgets, updating policies, supporting employees, screening calls, scheduling meetings, processing payroll, and scheduling travel. **4. What is the salary range for this position?** The estimated salary range is $35,000 to $45,000 per year. **5. What benefits does WVU Medicine offer?** WVU Medicine offers a comprehensive benefits package, including health insurance, paid time off, retirement plan, life insurance, disability insurance, and tuition reimbursement. **6. What is the work environment like?** The work environment is a standard office setting. **7. Is there opportunity for career advancement?** Yes, WVU Medicine is committed to providing opportunities for career growth and development. **8. What is the culture like at WVU Medicine?** WVU Medicine fosters a culture of teamwork, respect, and innovation. **9. How do I apply for this position?** To apply, click on the "Apply" button located at the top of this page and complete the application in full. **10. What is Wheeling, West Virginia like?** Wheeling offers a unique blend of small-town charm and big-city amenities, with a rich history and a friendly community. **11. What software or systems experience is beneficial for this role?** Experience with Microsoft Office Suite, particularly Excel, is essential. Familiarity with HRIS systems (e.g., Workday, PeopleSoft) and payroll processing software is also beneficial. **12. Does WVU Medicine offer any opportunities for professional development?** Yes, WVU Medicine provides professional development opportunities, including training programs, workshops, and conferences, to help employees enhance their skills and advance their careers. **13. What are the physical requirements of the job?** The physical requirements include the ability to lift, push, or pull 10-15 pounds and the ability to sit for long periods of time. **14. Is prior HR experience required?** While prior HR experience is a plus, it is not always required. Strong administrative skills and a willingness to learn are essential. **15. What opportunities are there for community involvement at WVU Medicine?** WVU Medicine encourages employees to participate in community outreach programs and volunteer activities to support the health and well-being of the local community. **16. How does WVU Medicine support employee well-being?** WVU Medicine offers various wellness programs, employee assistance programs, and resources to support the physical, mental, and emotional well-being of its employees. **17. What kind of training will I receive in this position?** You will receive on-the-job training and orientation to familiarize yourself with the department's policies, procedures, and systems. Additional training opportunities may be available depending on your needs and interests.