Surgical Scheduler-GI Careers at WVU Medicine - Martinsburg, West Virginia | Apply Now!
WVU Medicine
Surgical Scheduler-GI Careers at WVU Medicine - Martinsburg, West Virginia | Apply Now!
Job Description
Surgical Scheduler-GI at WVU Medicine - Martinsburg, West Virginia
Role Overview
As a Surgical Scheduler-GI at WVU Medicine's Berkeley Medical Center (BMC) in Martinsburg, West Virginia, you'll play a crucial role in coordinating and managing the surgical scheduling process for our gastroenterology department. This position requires a detail-oriented individual with excellent communication and organizational skills to ensure efficient utilization of operating room time and exceptional patient care.
Day in the Life
Your day will be filled with a variety of tasks, including:
- Managing and maintaining surgeons' schedules and the OR schedule to optimize case scheduling.
- Continuously monitoring and reviewing procedure lengths to enhance OR time utilization.
- Filling cancelled procedure slots with other patients, requiring strong internal staff schedule knowledge.
- Scheduling urgent and emergent surgeries efficiently.
- Coordinating and scheduling necessary pre-operative testing.
- Monitoring test orders in EPIC and gathering required ancillary testing forms.
- Communicating pre-operative information to patients and their families, including instructions and prescriptions.
- Contacting patients for appointment reminders and addressing their questions or concerns.
- Confirming patient procedures with clinical staff.
- Maintaining inventory of patient education materials.
- Coordinating patient care with clinics, pre-admission testing, and other staff.
- Obtaining phone consent and coordinating care for DHHR patients, and scanning legal documents into EPIC.
- Arranging pre-certification with third-party payers.
- Completing missing information and providing necessary forms to referring clinical staff.
- Referring patients to social services and financial counselors as needed.
- Maintaining records of cases performed.
- Updating the DEPOT system weekly.
Why Martinsburg, West Virginia?
Martinsburg offers a blend of small-town charm and accessibility to major metropolitan areas. Located in the Eastern Panhandle of West Virginia, it provides a lower cost of living compared to nearby cities while offering a rich history and vibrant community. Enjoy outdoor activities, local festivals, and a friendly atmosphere.
Career Path
WVU Medicine provides ample opportunities for career advancement. Starting as a Surgical Scheduler-GI, you could progress to:
- Senior Surgical Scheduler
- Surgical Coordinator
- Ambulatory Services Supervisor
- Clinic Manager
Salary & Benefits
The estimated annual salary range for this position is $32,000 to $48,000, commensurate with experience. WVU Medicine offers a comprehensive benefits package, including:
- Health, dental, and vision insurance
- Paid time off
- Retirement plan with employer matching
- Life insurance
- Disability insurance
- Flexible spending accounts
- Employee assistance program
- Wellness programs
- Tuition reimbursement
- Employee discounts
WVU Medicine Culture
WVU Medicine is committed to providing the best patient care while fostering a supportive and inclusive work environment. We value teamwork, respect, and continuous learning. As a member of our team, you'll be part of a mission-driven organization dedicated to improving the health and well-being of the communities we serve.
How to Apply
To apply for the Surgical Scheduler-GI position at Berkeley Medical Center, please click the 'Apply' button and complete the online application. Ensure you highlight your relevant experience and qualifications.
FAQ
- What are the minimum qualifications for this role? High school diploma or equivalent, state criminal background check, and federal background check if required.
- Is prior experience required? Preferred one (1) year of medical office experience with scheduling responsibilities.
- What skills are essential for this position? Strong communication, organizational, and time management skills are essential. Familiarity with medical terminology and EPIC systems is highly desirable.
- What does the work environment look like? You will be working in a fast-paced clinical environment within Berkeley Medical Center.
- What opportunities for professional development are available? WVU Medicine offers tuition reimbursement and various training programs to support your career growth.
- How is patient safety prioritized in this role? Patient safety is paramount. You will be responsible for ensuring accurate scheduling and communication to facilitate safe and effective surgical procedures.
- What is the typical career path for someone in this role? Career paths can lead to senior scheduler, coordinator, supervisory or management roles within WVU Medicine.
- How does WVU Medicine support employee well-being? Through employee assistance programs, wellness programs, and a supportive work environment.
- What type of training will I receive? You will receive on-the-job training as well as opportunities for ongoing professional development.
- What is the interview process like? The interview process typically involves a phone screening, followed by an in-person interview with the hiring manager and other team members.
Locations
- Martinsburg, West Virginia, United States
Salary
Estimated Salary Rangemedium confidence
35,200 - 52,800 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Surgical Schedulingintermediate
- Medical Terminologyintermediate
- Patient Communicationintermediate
- Appointment Schedulingintermediate
- Pre-Admission Testing Coordinationintermediate
- OR Schedulingintermediate
- EPIC Systemsintermediate
- Inventory Managementintermediate
- Patient Care Coordinationintermediate
- Third Party Payer Pre-Certificationintermediate
- Financial Assistance Referralintermediate
- Record Keepingintermediate
- Data Entryintermediate
- Customer Serviceintermediate
- Problem Solvingintermediate
- Time Managementintermediate
- Organizationintermediate
- Attention to Detailintermediate
- HIPAA Complianceintermediate
Required Qualifications
- High school graduate or equivalent. (experience)
- State criminal background check and Federal background check (if applicable) as required for regulated areas. (experience)
- One (1) year medical office experience with scheduling responsibilities (preferred). (experience)
- Knowledge of medical terminology. (experience)
- Familiarity with insurance pre-authorization processes. (experience)
- Experience using electronic health record (EHR) systems, preferably EPIC. (experience)
- Strong communication and interpersonal skills. (experience)
- Ability to multitask and prioritize effectively. (experience)
- Excellent organizational skills and attention to detail. (experience)
- Ability to work independently and as part of a team. (experience)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook). (experience)
- Understanding of patient confidentiality and HIPAA regulations. (experience)
Responsibilities
- Establishes and monitors detailed calendar of each surgeon and uses this information in conjunction with OR schedule in order to proficiently schedule all cases in a timely fashion and provide best time utilization for surgeon.
- Continuously monitor and review length of specific procedure with specific surgeon to ensure optimal utilization of OR time.
- If procedures are canceled, pulls future cases/appointments to keep procedure schedule full, requiring careful management and knowledge of internal staff schedules and preferences.
- Scheduler will be responsible for filling gaps with patients that only require procedure.
- Assists in scheduling urgent and emergent surgeries.
- Coordinates and schedules testing needed prior to surgery as may be required by the department.
- Keeps up to date queue from tests ordered in EPIC by Physicians.
- Gathers ancillary testing forms received from Physicians when necessary.
- Communicates information regarding impending surgery to patients and their families, within scope of knowledge of incumbent.
- Sends patient a letter (copies referring provider), with detailed instructions (required prescriptions if applicable), as well as appointment card.
- Calls patients with appointment reminders. Intentions are to speak with the patient, and elicit a response on the intent of the patient to keep the appointment.
- Scheduler serves as a contact for future questions or concerns.
- Confirms patient procedures within the Suite for Clinical staff.
- Maintains inventory of patient instructions and educational materials as it relates to ancillary testing.
- Coordinates patient care with various clinics, pre-admission testing, and staff, within the Clinical Enterprise to accommodate procedure requests.
- Obtains phone consent and coordinates care for DHHR patients (Department of Health and Human Resources).
- Will scan legal documents into EPIC System.
- Arranges for pre-certification with third party payers as may be required by the department.
- Completes any missing information; provides Referring Clinical Staff with request forms that aid in the determination of medical procedure, necessity of treatment, and/or necessary follow up.
- Refers patients requiring financial assistance to social services and financial counselors.
- May maintain record of cases performed, including those with resident participation.
- Will update the DEPOT weekly to reflect case status.
Benefits
- general: Comprehensive health insurance (medical, dental, vision).
- general: Prescription drug coverage.
- general: Paid time off (PTO) for vacation, sick leave, and holidays.
- general: Retirement plan with employer matching contributions.
- general: Life insurance and accidental death and dismemberment (AD&D) insurance.
- general: Short-term and long-term disability insurance.
- general: Flexible spending accounts (FSA) for healthcare and dependent care expenses.
- general: Employee assistance program (EAP) for confidential counseling and support services.
- general: Wellness programs and resources to promote healthy lifestyle choices.
- general: Tuition reimbursement or assistance for continuing education and professional development.
- general: Employee discounts on WVU Medicine services and products.
- general: On-site childcare facilities (if available).
- general: Commuter benefits or transportation assistance.
- general: Opportunities for advancement and career growth within WVU Medicine.
- general: A supportive and collaborative work environment.
- general: Employee recognition programs.
- general: Access to state-of-the-art medical facilities and technology.
Tags & Categories
Answer 10 quick questions to check your fit for Surgical Scheduler-GI Careers at WVU Medicine - Martinsburg, West Virginia | Apply Now! @ WVU Medicine.
10 Questions
~2 Minutes
Instant Score
Related Books and Jobs
Surgical Scheduler-GI Careers at WVU Medicine - Martinsburg, West Virginia | Apply Now!
WVU Medicine
Surgical Scheduler-GI Careers at WVU Medicine - Martinsburg, West Virginia | Apply Now!
Job Description
Surgical Scheduler-GI at WVU Medicine - Martinsburg, West Virginia
Role Overview
As a Surgical Scheduler-GI at WVU Medicine's Berkeley Medical Center (BMC) in Martinsburg, West Virginia, you'll play a crucial role in coordinating and managing the surgical scheduling process for our gastroenterology department. This position requires a detail-oriented individual with excellent communication and organizational skills to ensure efficient utilization of operating room time and exceptional patient care.
Day in the Life
Your day will be filled with a variety of tasks, including:
- Managing and maintaining surgeons' schedules and the OR schedule to optimize case scheduling.
- Continuously monitoring and reviewing procedure lengths to enhance OR time utilization.
- Filling cancelled procedure slots with other patients, requiring strong internal staff schedule knowledge.
- Scheduling urgent and emergent surgeries efficiently.
- Coordinating and scheduling necessary pre-operative testing.
- Monitoring test orders in EPIC and gathering required ancillary testing forms.
- Communicating pre-operative information to patients and their families, including instructions and prescriptions.
- Contacting patients for appointment reminders and addressing their questions or concerns.
- Confirming patient procedures with clinical staff.
- Maintaining inventory of patient education materials.
- Coordinating patient care with clinics, pre-admission testing, and other staff.
- Obtaining phone consent and coordinating care for DHHR patients, and scanning legal documents into EPIC.
- Arranging pre-certification with third-party payers.
- Completing missing information and providing necessary forms to referring clinical staff.
- Referring patients to social services and financial counselors as needed.
- Maintaining records of cases performed.
- Updating the DEPOT system weekly.
Why Martinsburg, West Virginia?
Martinsburg offers a blend of small-town charm and accessibility to major metropolitan areas. Located in the Eastern Panhandle of West Virginia, it provides a lower cost of living compared to nearby cities while offering a rich history and vibrant community. Enjoy outdoor activities, local festivals, and a friendly atmosphere.
Career Path
WVU Medicine provides ample opportunities for career advancement. Starting as a Surgical Scheduler-GI, you could progress to:
- Senior Surgical Scheduler
- Surgical Coordinator
- Ambulatory Services Supervisor
- Clinic Manager
Salary & Benefits
The estimated annual salary range for this position is $32,000 to $48,000, commensurate with experience. WVU Medicine offers a comprehensive benefits package, including:
- Health, dental, and vision insurance
- Paid time off
- Retirement plan with employer matching
- Life insurance
- Disability insurance
- Flexible spending accounts
- Employee assistance program
- Wellness programs
- Tuition reimbursement
- Employee discounts
WVU Medicine Culture
WVU Medicine is committed to providing the best patient care while fostering a supportive and inclusive work environment. We value teamwork, respect, and continuous learning. As a member of our team, you'll be part of a mission-driven organization dedicated to improving the health and well-being of the communities we serve.
How to Apply
To apply for the Surgical Scheduler-GI position at Berkeley Medical Center, please click the 'Apply' button and complete the online application. Ensure you highlight your relevant experience and qualifications.
FAQ
- What are the minimum qualifications for this role? High school diploma or equivalent, state criminal background check, and federal background check if required.
- Is prior experience required? Preferred one (1) year of medical office experience with scheduling responsibilities.
- What skills are essential for this position? Strong communication, organizational, and time management skills are essential. Familiarity with medical terminology and EPIC systems is highly desirable.
- What does the work environment look like? You will be working in a fast-paced clinical environment within Berkeley Medical Center.
- What opportunities for professional development are available? WVU Medicine offers tuition reimbursement and various training programs to support your career growth.
- How is patient safety prioritized in this role? Patient safety is paramount. You will be responsible for ensuring accurate scheduling and communication to facilitate safe and effective surgical procedures.
- What is the typical career path for someone in this role? Career paths can lead to senior scheduler, coordinator, supervisory or management roles within WVU Medicine.
- How does WVU Medicine support employee well-being? Through employee assistance programs, wellness programs, and a supportive work environment.
- What type of training will I receive? You will receive on-the-job training as well as opportunities for ongoing professional development.
- What is the interview process like? The interview process typically involves a phone screening, followed by an in-person interview with the hiring manager and other team members.
Locations
- Martinsburg, West Virginia, United States
Salary
Estimated Salary Rangemedium confidence
35,200 - 52,800 USD / yearly
Source: ai estimated
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Surgical Schedulingintermediate
- Medical Terminologyintermediate
- Patient Communicationintermediate
- Appointment Schedulingintermediate
- Pre-Admission Testing Coordinationintermediate
- OR Schedulingintermediate
- EPIC Systemsintermediate
- Inventory Managementintermediate
- Patient Care Coordinationintermediate
- Third Party Payer Pre-Certificationintermediate
- Financial Assistance Referralintermediate
- Record Keepingintermediate
- Data Entryintermediate
- Customer Serviceintermediate
- Problem Solvingintermediate
- Time Managementintermediate
- Organizationintermediate
- Attention to Detailintermediate
- HIPAA Complianceintermediate
Required Qualifications
- High school graduate or equivalent. (experience)
- State criminal background check and Federal background check (if applicable) as required for regulated areas. (experience)
- One (1) year medical office experience with scheduling responsibilities (preferred). (experience)
- Knowledge of medical terminology. (experience)
- Familiarity with insurance pre-authorization processes. (experience)
- Experience using electronic health record (EHR) systems, preferably EPIC. (experience)
- Strong communication and interpersonal skills. (experience)
- Ability to multitask and prioritize effectively. (experience)
- Excellent organizational skills and attention to detail. (experience)
- Ability to work independently and as part of a team. (experience)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook). (experience)
- Understanding of patient confidentiality and HIPAA regulations. (experience)
Responsibilities
- Establishes and monitors detailed calendar of each surgeon and uses this information in conjunction with OR schedule in order to proficiently schedule all cases in a timely fashion and provide best time utilization for surgeon.
- Continuously monitor and review length of specific procedure with specific surgeon to ensure optimal utilization of OR time.
- If procedures are canceled, pulls future cases/appointments to keep procedure schedule full, requiring careful management and knowledge of internal staff schedules and preferences.
- Scheduler will be responsible for filling gaps with patients that only require procedure.
- Assists in scheduling urgent and emergent surgeries.
- Coordinates and schedules testing needed prior to surgery as may be required by the department.
- Keeps up to date queue from tests ordered in EPIC by Physicians.
- Gathers ancillary testing forms received from Physicians when necessary.
- Communicates information regarding impending surgery to patients and their families, within scope of knowledge of incumbent.
- Sends patient a letter (copies referring provider), with detailed instructions (required prescriptions if applicable), as well as appointment card.
- Calls patients with appointment reminders. Intentions are to speak with the patient, and elicit a response on the intent of the patient to keep the appointment.
- Scheduler serves as a contact for future questions or concerns.
- Confirms patient procedures within the Suite for Clinical staff.
- Maintains inventory of patient instructions and educational materials as it relates to ancillary testing.
- Coordinates patient care with various clinics, pre-admission testing, and staff, within the Clinical Enterprise to accommodate procedure requests.
- Obtains phone consent and coordinates care for DHHR patients (Department of Health and Human Resources).
- Will scan legal documents into EPIC System.
- Arranges for pre-certification with third party payers as may be required by the department.
- Completes any missing information; provides Referring Clinical Staff with request forms that aid in the determination of medical procedure, necessity of treatment, and/or necessary follow up.
- Refers patients requiring financial assistance to social services and financial counselors.
- May maintain record of cases performed, including those with resident participation.
- Will update the DEPOT weekly to reflect case status.
Benefits
- general: Comprehensive health insurance (medical, dental, vision).
- general: Prescription drug coverage.
- general: Paid time off (PTO) for vacation, sick leave, and holidays.
- general: Retirement plan with employer matching contributions.
- general: Life insurance and accidental death and dismemberment (AD&D) insurance.
- general: Short-term and long-term disability insurance.
- general: Flexible spending accounts (FSA) for healthcare and dependent care expenses.
- general: Employee assistance program (EAP) for confidential counseling and support services.
- general: Wellness programs and resources to promote healthy lifestyle choices.
- general: Tuition reimbursement or assistance for continuing education and professional development.
- general: Employee discounts on WVU Medicine services and products.
- general: On-site childcare facilities (if available).
- general: Commuter benefits or transportation assistance.
- general: Opportunities for advancement and career growth within WVU Medicine.
- general: A supportive and collaborative work environment.
- general: Employee recognition programs.
- general: Access to state-of-the-art medical facilities and technology.
Tags & Categories
Answer 10 quick questions to check your fit for Surgical Scheduler-GI Careers at WVU Medicine - Martinsburg, West Virginia | Apply Now! @ WVU Medicine.
10 Questions
~2 Minutes
Instant Score
Related Books and Jobs