Administrative Services Clerk

United States Court of Appeals for the Eleventh Circuit

Serves as an Administrative Services Clerk within the Administration Division, responsible for receiving and reviewing court documents, performing customer service and cashier duties, and providing technical and administrative support for procurement and attorney services.

• Provide courteous customer service to the public, litigants, and bar, including furnishing basic case and procedural information.
• Act as receptionist, answer and route calls, and assist the public in the use of computerized databases.
• Receive and process documents for filing, ensuring correct routing of paper and electronic documents, and checking for prior or prohibited filing.
• Identify expedited, emergency, or high-profile matters and notify appropriate staff upon receipt.
• Retrieve files and make copies of records for court personnel, attorneys, and others. Prepare, ship, and retrieve records from the appropriate Federal Records Center.
• Inform customers and others of required fees. Receive payments and issue receipts. Secure payments in cash register. Balance cash drawer at the end of the day.
• Provide sample briefs upon request to assist counsel and litigants in preparing briefs.
• Scan, review, and route documents and records to court personnel, chambers staff, attorneys, and others, as directed.
• Operate a variety of equipment and programs, such as a cash register. Generate and review reports.
• Ensure data quality and processing standards for all transactions are met.
• Provide procurement support and assistance to the Procurement Specialist and other administrative staff throughout the procurement cycle.
• Gather, develop, and compile data for use in preparation of budget and/or purchase requests.
• Receive deliveries of goods and verify acceptable condition. Compare invoices against purchase orders and/or packing slips for correct type, quantity, and condition.
• Use automated financial management system to record or review information. Maintain financial records and reports.
• Ensure data quality and processing standards for all transactions are met in procurement.
• Assist in ensuring that the office equipment of the Clerk's Office is in good operating condition.
• Assist with internal financial assessments and cyclical audits.
• Process attorney admissions, bar membership renewal forms, and payments for compliance with court requirements.
• Provide information concerning the attorney application and renewal process for attorneys seeking admission or readmission to the U.S. Court of Appeals for the Eleventh Circuit, in accordance with circuit rules.
• Verify attorneys' authority to practice before the court via the automated attorney roll.
• Prepare admission certificates and other documents. Record and process attorney admission/renewal information in an automated system.
• Ensure data quality and processing standards for all attorney services transactions are met.
• Audit and maintain log of bills of costs and respond to inquiries.
• Serve as backup for the CJA Specialist, receiving, screening, processing, and submitting CJA vouchers for payment.
• Audit CJA vouchers for accuracy prior to submitting for payment approval to proper authorities. Route vouchers to appropriate destinations.
• Ensure that CJA vouchers are properly submitted and entered into information systems.
• Process vouchers as well as motions, requests, and court orders for CJA counsel to attend oral arguments and/or confer with incarcerated clients.
• Process travel authorizations and vouchers in accordance with applicable policies and regulations.
• Assist with special projects and perform other functions within the Clerk's Office or court as assigned.